What is a Project Milestone? 5 Project Milestones Examples & Tips
Looking for a project milestone example?
Milestones function as checkpoints on your project timeline. They help you easily identify which stage your project is currently in and how far you are from completion.
Project milestones let you know that you’re on the right track and can answer the one question that both kids and clients have in common: “Are we there yet?”
But what do milestones in project management actually look like?
And what counts as a project milestone?
In this article, we’ll discuss what a milestone is, how you can identify project milestones, and what a real project milestones example looks like. Finally, we’ll also reveal a secret to mapping your milestones efficiently.
What Is A Milestone In A Project?
Milestones are checkpoints that highlight the successful completion of major events, tasks, or groups of tasks along your project timeline.
Project milestone checkpoints?
Your team reaches a milestone when you accomplish something notable, such as:
- Finalizing a business plan
- Launching your first marketing campaigns
- Getting your first 100 customers
Why are project milestones important?
Here are a few more things your team can do with milestones in project management:
- Monitor project progress
- Spot potential bottlenecks
- Identify when the project will be completed
The last point comes in handy when you need to answer your stakeholder’s favorite question…
Are you done yet?
How Do You Identify Milestones In A Project?
A project milestone is usually an important event that occurs during a project’s life cycle.
Here are a few common project milestone examples:
- Completing key project deliverables like the first version of your app
- The start date or end date of an important project phase like the ‘planning phase’ or ‘designing phase’
- An important event that green lights the project like project sponsor approval
Does any significant event count as a project management milestone?
Only events related to your project count as a key milestone.
Celebrating with a beer with your team after completing the project is an important event. Unfortunately, it isn’t a project management milestone, as it isn’t part of your project timeline.
What Are Project Milestones Examples?
Now that you now know what a project management milestone is, let’s take a look at the events that are usually considered project milestones:
Five project milestone examples:
- Project approval
- Requirements review
- Design approval
- Project phase milestones
- Final approval
Let’s take a closer look at each project milestone example:
Project Milestone Examples
1: Project approval
This is usually the first key milestone in a project’s life cycle.
Once the project charter is approved by an important project stakeholder or senior management, it serves as a green light for the project team to begin their work.
Use this project request template from ClickUp to start your project approval process.
2: Requirements review
For this major milestone, you need to closely go over a project plan with your clients and determine what the project is going to need.
Once you get all this approved, you actually begin work on the project.
3: Design approval
You’ve now finalized all the project requirements. Good job.
However, it’s now time to draw up the project design and present it to the client or stakeholder.
Unfortunately, chances are that they’ll give you tons of feedback and utter these three terrifying words…
And when they finally do like it and approve it (after a million tries!), you’ve reached another major milestone.
Tip: If you want to adapt and integrate feedback smoothly, why not give Agile a shot?
4: Project phase milestones
Your project is now on the way and your team is working on building and implementing the designed solution…this is no easy feat, even for those with top-notch project management skills!
However, working on a project isn’t just one long, drawn-out activity.
A project is generally divided into multiple phases like ‘the development phase,’ ‘the testing phase.’
To distinguish between these phases clearly, we use milestones at the ‘start’ or ‘end’ date of each phase.
5: Final approval
Your team has finished building the product, and after rigorous testing and inspection, you are finally ready.
But don’t celebrate just yet.
You still have to present it to the main stakeholders.
If the project meets the requirements, then your stakeholders give their seal of approval.
Your team can raise a toast to the project completion; you’ve reached the final milestone!
What’s The Best Way To Create A Project Milestone?
Now you have a clear idea of what typical benchmarks are.
But how do you create and use milestones in your project?
Step 1: Create a project goal
Your project needs to have a goal.
Obviously, you can’t work without a project objective.
It’s like boarding a plane without knowing where it’s headed.
You don’t know where you’ll end up!
A project objective shows you how you’ll be able to accomplish the goal.
However, goal setting is the easy part, the hard part is implementing it.
Fortunately, with ClickUp, you can do anything! From software project management and digital marketing to creating a personal goal, ClickUp is an all-in-one solution for teams of all types and sizes!
ClickUp is the world’s highest-rated project management software that’s powerful enough to cater to all your project needs. For example, with ClickUp’s Goals, you can break down large project goals into smaller Targets.
More you can do with ClickUp Goals:
- Quantify your Agile project project goals with OKRs (Objectives and Key Results)
- Create weekly scorecards for better performance appraisal
- Track Scrum sprints or any project in real-time
Step 2: Structure your project into tasks and subtasks
Brush up on the most recent developments in project management, then plan and structure the project to prevent things from getting off-track.
The best project management method is splitting your entire project into tasks and subtasks. This makes things easy and efficient to use.
However, splitting a large project into dozens of tasks and keeping it well-organized might feel like a pain!
ClickUp lets you split any huge project into smaller tasks and subtasks. Each task also has a built-in project status bar so that the task owner can track the project 24/7.
ClickUp also lets you add Checklists to these tasks and subtasks. A project management checklist is perfect for simple to-do lists for mapping small tasks like quality-check items. This way, your team can check them off as they progress.
Step 3: Assigning the milestones
Now that your project has a clear structure, we can finally move on to the best part: project planning.
You’ll first need to arrange your tasks and group them according to different project phases. Next: milestone planning.
What to do:
- Identify the tasks at the start or end of any major project phase
- Determine the critical tasks
- Determine the project task which needs project stakeholder approval
Identify the tasks that we mentioned in the milestone example section!
Now, assign milestones to them.
Sounds simple, but how do you keep the milestone list organized and neat?
With ClickUp, you can add a major milestone to a task with just two clicks.
Whenever you schedule a milestone to a task, the task name appears in bold. It’s even marked by an icon in the List view or Calendar view. Also be sure to consider using a project management calendar for maximum efficiency.
Step 4: Using Gantt Chart To Clearly Map The Milestones
Now your milestones are ready, let’s start mapping them.
But when we say mapping, do we mean using a milestone chart or a timeline template?
Neither. All of these are kinda obsolete in 2021.
What you need is a Gantt chart.
A Gantt chart is a method in which to create a visualization of your entire project timeline.
It lets you visualize useful parameters like the:
- Project schedule
- Allocated time for each task and their current progress
- Assigned team members
- Task dependencies
Additionally, they map out every critical milestone and minor milestone. This way, it becomes very easy to visualize your project milestone list.
However, some Gantt charts look like something out of a sci-fi movie, right?
We don’t blame you. In fact, most Gantt charts are needlessly complicated.
That’s why you’ll be star-struck (get it?) when you try ClickUp’s Gantt view that’s super-fun to use.
Not only that, but they also have a few powerful features too.
Here’s what they can do automatically:
- Calculate completion percentage
- Readjust tasks automatically after changing the project schedule
- Determine the critical path when you need to meet tight deadlines
Your milestones are added to your Gantt chart automatically.
Here’s what the Gantt chart milestone looks like:
It doesn’t get any easier than this!
Wait, these aren’t all of ClickUp’s features.
Here are a few more ClickUp features that can boost your team’s productivity:
- Assigned Comments: transform comments into actionable tasks to ensure that team members act on them
- Agile Management Dashboards: visualize Agile metrics like requirements with metrics like Velocity Charts, Burnup Charts, Burndown Charts, and Cumulative Flow Charts
- Priorities: prioritize project tasks according to their urgency
- Native Time Tracking: ensure that your team is productive and avoids challenges, even when they are working remotely
What Are Some Common Project Milestone Misconceptions?
Hold on a second…milestones sound a lot like project goals and project deliverables.
Unfortunately, they’re not the same thing.
The last thing you’d want to do is to confuse milestones and project goals in front of the stakeholders!
Don’t worry. We have a list of common misconceptions about project milestones to help you out:
1. What’s the difference between a milestone and a goal?
A goal refers to the future, and a milestone refers to the past.
Goals are objectives that you aim to achieve in the next few days or months.
Milestones are all the important things that you’ve already achieved.
2. Difference between a milestone and a task
Tasks are actionable items that usually have a time estimate allotted to them.
For example, Homer’s task would be to ‘Eat100 donuts in 24 hours’
(We’re pretty sure he’ll be able to ace this task in just a few minutes, though.)
Meanwhile, milestones have no time estimate attached to them.
They’re simply points on the project timeline (project schedule) that signify that a project task has been completed.
3. Difference between a milestone and a deliverable
A deliverable is a quantifiable result, such as a product or service.
However, a key milestone is an important moment in the project’s lifecycle.
Sometimes, completed milestones results in project deliverables, but that’s not always the case. For example, completing the first version of your app is a deliverable and a milestone. However, getting stakeholder approval isn’t necessarily a deliverable, even though it’s a milestone.
Always remember that milestones are key events that define your project success.
They not only help you track project progress but also serve as checkpoints, keeping you focused on your overall goals.
However, to make the most out of your milestones, you need to ensure that your project is organized and structured well.
And speaking of structure, ClickUp helps you plan and organize your work with ease!
But that’s not all.
Besides mapping milestones, ClickUp takes care of all your project needs like project planning, creating a work breakdown structure, project tracking, and a whole lot more.
So sign up for free with ClickUp today, and speed past your project milestones in no time.