20 Notion Planner Templates to Organize Your Life

A good planner helps you with your personal organization.

It may organize all your to-dos as you like and sometimes even schedule them based on urgency. What used to be a pencil-to-calendar method is now much more powerful with digital planners.

Notion planner templates, including the Notion time tracker template for Notion project management, gives you added features like time tracking, vision boards, and calendar syncing.

Your tasks can even show up on external tools like Google Calendar, helping you avoid double-booking.

To help you get started, here are some of the best free Notion planners that serve as an all-in-one solution, are simple to use, and are highly efficient.

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Top Notion Planner Templates at a Glance

Here’s a summary table for the best Notion and ClickUp planner templates:

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What Makes a Good Notion Planner Template?

Imagine opening your laptop on Monday and seeing your entire weekly schedule at a glance on your Calendar: meetings blocked on a calendar, color-coded to-do lists, habit checkboxes, and even a meal plan for Thursday.

Now that’s the work of a free template planner from the Notion template gallery.

A well-designed Notion template organizes your time and helps you track both short-term tasks and long-term goals using tools like a Notion habit tracker template. Just to be clear, these are the signs of a reliable template:

✅ Clearly defines its use, whether it is for daily tasks, a weekly planner, or project management

✅ Keeps structure clean with organized sections, filters, and linked views

✅ Allows flexible customization for layout, color, icons, and tags, making it one of the best customizable templates

✅ Offers multiple planning views: daily planner, weekly breakdown, and monthly goals

✅ Makes use of built-in Notion tools like databases, Notion habit tracker, and calendar sync

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20 Notion Planner Templates

Looking for a way to manage your day, special occasion, trips, or entire year more efficiently?

Here are the top 20 most efficient planners and popular Notion templates to help you make the most of your time:

1. Ultimate Life Planner Template

Are you planning a career switch, trying to stay consistent with workouts, or wanting to cut down on impulsive spending? Notion’s Ultimate Life Planner is useful in more than one scenario, especially for personal development.

This template is designed for individuals who require structure across personal, financial, and wellness goals, without needing to switch between multiple tools. With a built-in weekly planner, finance tracker, nutrition log, and project management pages, it gives you a full overview of your life in one place.

🌼 Why you’ll love this template:

• Integrates wellness, finance, and personal growth in one seamless dashboard
• Customizable layouts let you prioritize what matters most, from nutrition logs to project milestones
• Built-in trackers and visualizations help you spot trends and celebrate progress across every area of your life.

2. Task Manager Template

It’s Monday morning, and your inbox is full of scattered ideas, half-finished to-dos, and forgotten deadlines. The Task Manager template helps you cut through the clutter by capturing to-do lists in one place and then organizing them by priority and timeline.

Use the Priority Center to see what’s overdue, what’s next, and how much you’ve already completed. This template is ideal for anyone who needs a daily planner with a structured approach.

🌼 Why you’ll love this template:

• Instantly declutters your mind by capturing every task, idea, and deadline in a single, organized space
• Priority Center surfaces what’s urgent and overdue, so nothing slips through the cracks
• Flexible views (list, board, calendar) adapt to your workflow—whether you’re a checklist lover or a visual planner

3. Money Tracker Template

Whether you’re managing multiple accounts or trying to rein in weekly spending, the Money Tracker template and finance tracker, professional invoices, and Notion Invoice template give you a full financial health snapshot in one clean Notion template.

Easily categorize expenses, log income, and monitor transfers, while the built-in subscription tracker Notion template helps you avoid surprise charges.

🌼 Why you’ll love this template:

• See your entire financial picture at a glance, from income streams to recurring expenses and subscriptions
• Smart categorization and charts make budgeting and expense tracking effortless
• Subscription tracker ensures you never get surprised by forgotten renewals or hidden charges again

4. Social Media Calendar Template (w/ Notion AI) 

It’s Thursday afternoon, and your manager just asked for next week’s content schedule, but you’re still piecing together posts from three different docs.

The Social Media Calendar solves this by giving you one Notion template to draft, schedule, and organize all your social content. Toggle between calendar and board views to plan across platforms, and use Notion AI to generate post ideas or rework drafts instantly. 

🌼 Why you’ll love this template:

• Plan, draft, and schedule content for every platform in one place
• Leverage Notion AI to brainstorm post ideas, repurpose content, and optimize your publishing workflow
• Toggle between calendar and board views for instant clarity on what’s going live and when

5. Subscription Tracker Template

The Subscription Tracker template helps you stay ahead of recurring expenses with a simple, visual dashboard. View all your active subscriptions, last renewal dates, and whether payments are overdue or complete.

With a one-click “Pay” button and an annual cost chart, this Notion subscription tracker is perfect for freelancers, students, and anyone looking to regain control over their monthly budget.

🌼 Why you’ll love this template:

• Visual dashboard gives you instant insight into all active subscriptions, renewal dates, and total monthly spend
• One-click “Pay” and annual cost charts help you manage payments and avoid budget leaks
• Perfect for freelancers, students, or anyone who wants to take control of recurring expenses with zero hassle

6. Wedding Planner Budget, Itinerary, Tasks & More Template

Six months away from your wedding, you’re feeling overwhelmed by vendor calls, guest lists, and Pinterest boards. This Notion planner template brings it all together.

From your budget tracker and RSVP list to contracts and design inspo, this comprehensive template replaces scattered notes. Use the to-do lists and timeline view to stay on schedule, and the mood board to align on themes with your partner or planner.

🌼 Why you’ll love this template:

• Centralizes every detail—from vendor contacts to guest lists
• Built-in budget tracker and timeline keep your planning on schedule and within budget
• Mood boards and inspiration galleries make it easy to align on themes and share your vision with others

7. Student Group Assignment Template

The Student Group Assignment template is your way out of last-minute panic.

With dedicated spaces to assign responsibilities, store links, and track to-do lists, it brings structure to chaotic group work. Add meeting notes, deadlines, and even a shared playlist to make teamwork feel less like stress and more like progress. 

🌼 Why you’ll love this template:

• Assign roles, track progress, and store resources in one collaborative hub—no more frantic group chats
• Built-in meeting notes and deadline reminders keep everyone accountable and on the same page
• Shared playlists and customizable sections make teamwork more enjoyable and less stressful

8. Passwords Template

The Passwords template provides a simple and easy-to-use tool for storing all your login credentials in one secure, organized space. Whether you’re managing personal accounts, work logins, or shared access with a team, this Notion template ensures your usernames and passwords are always within reach.

🌼 Why you’ll love this template:

• Securely stores all your login credentials in one encrypted, easy-to-access location
• Organizes accounts by category (work, personal, shared) for quick retrieval when you need them most
• Eliminates password reset headaches and lockouts—never get stuck outside your accounts again

9. Ultimate Reading Book Tracker Template

The Ultimate Reading Book Tracker helps you stay consistent by organizing your reading list, tracking pages, and noting reflections along the way. Each book gets its own page for thoughts, quotes, and highlights.

🌼 Why you’ll love this template:

• Organizes your reading list, progress, and reflections in a visually appealing, distraction-free space
• Dedicated pages for each book let you capture quotes, notes, and personal insights as you read
• Progress tracking motivates you to stay consistent and reach your reading goals, one page at a time

10. Christine Tay’s All-in-One Planner Template

Christine Tay’s all-in-one Notion planner template pulls all your things into one clean, intuitive template that’s easy to navigate and personalize. From to-do lists and book logs to your wish list and long-term goals, it gives you a system to manage both everyday tasks and big-picture planning.

🌼 Why you’ll love this template:

• Combines to-do lists, reading logs, wish lists, and long-term goals in a single, intuitive dashboard
• Easy to personalize—add your own sections, icons, and color schemes to match your style
• Streamlines both daily tasks and big-picture planning, so nothing gets lost in the shuffle

11. Christmas Party Planner Template

It’s two weeks before your holiday gathering, and the RSVPs, menu, and budget are scattered across texts and sticky notes. The Christmas Party Planner template brings everything together so you can actually enjoy hosting!

This Notion planner template helps you track your guest list, organize dishes, and stay within budget. Basically, this is your go-to tool for reducing last-minute challenges. 

🌼 Why you’ll love this template:

• Consolidates guest lists, menus, and budgets so you can plan every detail without scattered notes or spreadsheets
• Visual checklists and reminders help you stay on top of RSVPs, shopping, and prep—no last-minute chaos
• Designed for stress-free hosting, letting you focus on creating memorable moments instead of managing logistics.

12. Links, Shortcuts, Badges Template

Need that one helpful article, but it’s buried in your browser history or a random tab you closed last week. And who knows where?

The Links, Shortcuts, and Badges Notion template provides a centralized space to save important resources, tools, meal planners, and favorite pages. Ideal for students, researchers, and digital professionals, it keeps everything organized and accessible in one click.

🌼 Why you’ll love this template:

• Centralizes all your important links, resources, and shortcuts for instant access—no more lost tabs or bookmarks
• Customizable badges and categories make it easy to organize by project, subject, or priority
• Perfect for students, researchers, and digital pros who need a single hub for all their go-to tools and references

13. Travel Planner, Travel Itinerary, Bucket List Template

You’ve finally planned your dream vacation that has been on your bucket list for the last three years.

But there’s a problem: your flight is in a few days, your hotel confirmation is buried in your inbox, your itinerary is still in your Notes app, and you just realized you forgot to check train timings between cities.

If this describes you, Notion’s Travel Planner template helps you organize everything. This trip planner Notion template is designed for travelers who want a seamless experience, featuring sections for multi-destination planning, currency-specific expense tracking, and space to journal your trip. 

🌼 Why you’ll love this template:

• Organizes every aspect of your trip, from itineraries and bookings to budgets and bucket lists, in one place
• Multi-destination planning and currency-specific expense tracking make complex trips simple to manage
• Built-in journaling lets you capture memories, photos, and reflections as you travel

14. Janice Studies’ Student Dashboard Template

Janice Studies’ Student Dashboard gives you a centralized, user-friendly interface to manage your entire academic and personal life.

With this template, you can easily track assignments, exams, and daily action items while organizing notes and schedules for each course to avoid last-minute cramming.

🌼 Why you’ll love this template:

• Combines assignments, exams, notes, and schedules in a single, easy-to-navigate academic dashboard
• Visual trackers and reminders help you stay ahead of deadlines and avoid last-minute cramming
• Customizable for any course load, making it ideal for both high school and university students

15. Travel Packing List Template

You’re at the airport, and it hits you, you forgot your charger!

The Travel Packing List template helps prevent those moments by organizing everything you need by category: clothes, electronics, toiletries, and more. Easily add last-minute items to your shopping list, plan outfits for each day, and check off packed items on your phone while you go. 

🌼 Why you’ll love this template:

• Categorizes packing essentials (clothes, electronics, toiletries) so you never forget an item again
• Interactive checklists and outfit planners help you pack smarter and avoid overpacking
• Mobile-friendly design lets you update your list on the go, right up to departure

16. Goals and Habits Tracker Template

How many times have you decided to learn a new language?

The Goals and Habits Tracker template helps you fix that by connecting your aspirations to a daily system. Break down goals by timeline—12 weeks, 12 months, or 5 years—and track them across life areas like career, wellness, and personal growth.

This Notion goal tracker template helps you stay consistent and track your progress visually through clear progress logs.

🌼 Why you’ll love this template:

• Breaks down big goals into actionable daily habits, keeping you motivated and accountable
• Visual progress logs and timelines help you see growth over weeks, months, or years
• Adaptable for any area of life—career, wellness, learning, or personal growth

17. Travel Expense Tracker & Budget Tool Template

Ever dealt with a group trip, where you’re constantly splitting meals and rides, and no one remembers who paid what?

The Travel Expense Tracker & Budget Tool solves this by letting everyone log expenses in real time, even in different currencies. With automatic conversion and traveler-specific breakdowns, it helps you settle up without awkward post-trip math. 

🌼 Why you’ll love this template:

• Real-time expense logging and automatic currency conversion make group trips easy to manage
• Traveler-specific breakdowns ensure everyone knows who paid what—no awkward post-trip math
• Visual budget summaries help you stay on track and avoid overspending

18. Group trip invite with poll Template

Let’s say you’re trying to plan a weekend getaway with friends. Half of the group members haven’t confirmed their attendance, and no one in the chat agrees on what activities to pursue.

The Group Trip Invite with Poll Notion template simplifies everything with an RSVP form, shared trip details, and built-in polls to vote on activities or dates.

🌼 Why you’ll love this template:

• Built-in RSVP forms and polls streamline group decision-making—no more endless chat threads
• Centralizes trip details, dates, and activity options for easy coordination
• Makes planning fun and democratic, ensuring everyone’s voice is heard

19. Holiday Gift Tracker Template

The Holiday Gift Tracker helps you plan, budget, and keep tabs on every present in one free Notion template. The best part is that you can track gift ideas, purchase status, spending per person, and delivery updates with a clean, visual layout. 

🌼 Why you’ll love this template:

• Tracks gift ideas, purchase status, and budgets for everyone on your list—no more double-gifting or missed recipients
• Visual layout makes it easy to see who’s left to buy for and how much you’ve spent
• Perfect for organized, stress-free holiday shopping and thoughtful gifting

20. Road Trip Travel Planner Template

Halfway through your road trip and can’t remember which town you planned to stop in next or where that must-try diner was? Been there.

The Road Trip Travel Planner helps you map out every detail in advance, including an aesthetic Notion dashboard for your fuel stops and scenic detours.

With an embedded Google Map, a visual travel itinerary, and a built-in expense tracker, this Notion template is perfect for travelers who want structure without sacrificing spontaneity.

🌼 Why you’ll love this template:

• Maps out every stop, meal, and scenic detour with an interactive itinerary and embedded Google Maps
• Built-in expense tracker and packing lists keep your trip organized from start to finish
• Aesthetic dashboard makes planning and documenting your adventure as fun as the journey itself

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Notion Limitations

Notion planner templates are excellent for getting started…but they rarely scale with how you actually work.

Alongside, Notion has a few other problems that you should be aware of before taking the leap:

• Most templates are built around someone else’s workflow, not yours, which often leads to workarounds or breaking key systems just to make them usable
• Over-customizing a template can quickly cause database issues, broken filters, or duplicated structures that add more clutter than clarity
• Templates typically don’t adapt well to changing priorities, such as shifting from personal tracking to team-based project management
• Notion’s free plan limits team usage with a 1,000-block cap, which can be frustrating for collaborative workspaces
• The more your workflow evolves, the more likely you’ll outgrow static templates that can’t support automation, seamless integration, or dynamic task views

So, what Notion alternatives do you have? Let’s find out.

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Alternative Notion Templates

Unlike Notion, ClickUp doesn’t rely on static templates that you constantly need to tweak.

It comes with built-in automations, native time tracking, recurring tasks, and real-time collaboration, solving the common issues of over-customization and limited scalability found in many Notion planner templates.

If you’re looking for more adaptable, long-term solutions, here are 10 ClickUp planner templates that work better for evolving needs.

1. ClickUp Daily Planner Template

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Are you tired of adjusting Notion templates just to manage a basic day? The ClickUp Daily Planner Template gives you a ready-to-use layout with drag-and-drop task management.

This daily planner template literally requires zero manual setup and even features built-in priorities and visual progress tracking.

Whether you’re balancing meetings, personal errands, or deadline-driven work, this template helps you categorize tasks (work, personal, goals), manage priorities, and stay focused throughout the day. 

🌼 Why you’ll love this template:

• Ready-to-use layout with drag-and-drop task management—no manual setup required
• Built-in priorities and visual progress tracking help you focus on what matters most
• Categorize tasks by work, personal, or goals for a holistic view of your day

2. ClickUp Daily Log Template

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If you need more than just a checklist to reflect on your day, the ClickUp Daily Log Template offers structured visibility into everything you’ve done.

This template lets you log tasks, note progress, and view completion status in real time. Plus, with built-in fields for due dates, priorities, and notes, you get a running archive of your daily work without needing to create multiple linked databases like in Notion. 

🌼 Why you’ll love this template:

• Structured daily activity tracking supports habit-building and performance review
• Real-time logging and completion status keep you accountable and motivated
• Built-in fields for due dates, priorities, and notes eliminate the need for multiple databases

3. ClickUp Daily Hour Schedule Template

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When your day slips away without knowing where the time went (looking at you, Instagram Reels), this template brings structure down to the hour.

The ClickUp Daily Hour Schedule Template helps you block time for tasks, meetings, breaks, and focused work. It is perfect for students managing classes or professionals balancing deep work with admin.

Unlike manual planners, it auto-updates with real-time tracking, helping you spot time drains and optimize your routine. 

🌼 Why you’ll love this template:

• Time-block your day down to the hour for maximum focus and flexibility
• Auto-updates with real-time tracking to help you spot time drains and optimize routines
• Perfect for students and professionals balancing deep work, meetings, and breaks

4. ClickUp Employee Daily Activity Report Template

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When you’re managing a team across multiple projects, it’s easy to lose sight of who’s doing what. That is, until the deadlines start slipping.

The Employee Daily Activity Report Template gives managers a clear, real-time view of daily task completion, time spent, and overall productivity. This template is particularly advantageous for remote teams or roles that focus on operations.

It tracks individual performance, highlights delays, and helps reinforce accountability with structured fields for task logs and built-in reporting.

🌼 Why you’ll love this template:

• Provides managers with a clear, real-time view of daily task completion and productivity
• Tracks individual performance and highlights delays for better accountability
• Ideal for remote teams and operations-focused roles needing structured reporting

5. ClickUp Project Planner Template

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You’ve kicked off a new project, and three days in, tasks are scattered, timelines are vague, and team roles are unclear.

The ClickUp Project Planner Template fixes that fast by giving you a single, structured workspace to organize deliverables, assign responsibilities, and visualize progress in Kanban, List, or Calendar views. 

🌼 Why you’ll love this template:

• Organizes deliverables, assigns responsibilities, and visualizes progress in one workspace
• Multiple views (Kanban, List, Calendar) adapt to any project management style
• Built-in blockers and timeline tracking keep projects on schedule and teams aligned

6. ClickUp Holiday Planner Template

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Coordinating trip details, such as travel dates, accommodations, and documents, can become overwhelming, especially when multiple people are involved.

The ClickUp Holiday Planner Template brings all your holiday plans—flights, stays, activities, and travel docs—into one centralized space. Easily coordinate dates, track who’s going where, and store important files like reservations or itineraries in one secure view.

🌼 Why you’ll love this template:

• Centralizes all holiday plans—flights, stays, activities, and documents—in one secure space
• Easily coordinate dates and track who’s going where for group trips or family vacations
• Store important files like reservations and itineraries for quick access anytime

7. ClickUp Calendar To Do List Template

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Having a clear calendar view can be crucial when tasks start piling up and deadlines overlap.

The ClickUp Calendar To Do List Template combines scheduling and task tracking in one flexible layout, letting you manage daily priorities while planning ahead. You can organize tasks into categories, assign due dates, and visualize your workload across days or weeks.

🌼 Why you’ll love this template:

• Combines scheduling and task tracking in a single, flexible layout
• Organize tasks by category, assign due dates, and visualize workload across days or weeks
• Stay focused on daily priorities while planning ahead with clear calendar views

8. ClickUp Annual Calendar Template

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Halfway through the year, you’re frantically trying to recall the date of that product launch—or worse, you’ve completely missed a crucial deadline.

The ClickUp Annual Calendar Template provides you with a comprehensive overview of all your tasks.

With monthly breakdowns and visual timelines, it helps you track long-term goals and stay ahead of what’s next.

🌼 Why you’ll love this template:

• Provides a comprehensive overview of all tasks, deadlines, and events for the year
• Monthly breakdowns and visual timelines help you track long-term goals and milestones
• Prevents missed deadlines and keeps you ahead of what’s next

9. ClickUp Weekly Calendar Template

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Your week starts strong, but by Wednesday, meetings overlap, deadlines sneak up, and your schedule feels out of control.

The ClickUp Weekly Calendar Template brings clarity to the chaos by letting you plan your full week with visually appealing task assignments, events, and time blocks.

With real-time updates and drag-and-drop scheduling, it’s perfect for balancing team priorities, managing weekly planner goals, and keeping personal commitments in check.

🌼 Why you’ll love this template:

• Plan your full week with visually appealing task assignments, events, and time blocks
• Real-time updates and drag-and-drop scheduling make balancing priorities easy
• Perfect for managing multiple tasks, meetings, and events across a 7-day window

10. ClickUp Blog Planner Template

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Great, your blogs are performing well! But there’s a slight problem: your content is scattered across notebooks, docs, and half-written drafts.

The ClickUp Blog Planner Template turns fragmented content into a clear production workflow. Plan posts by category or campaign, assign deadlines, and track progress from idea to publication.

Whether you’re a solo writer or part of a content team, this template helps you stick to a schedule and collaborate smoothly.

🌼 Why you’ll love this template:

• Turns fragmented content into a clear production workflow from idea to published post!
• Plan posts by category or campaign, assign deadlines, and track progress in one place
• Supports solo writers and content teams with recurring schedules and shared ownership

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One Small Click(Up) for You, One Giant Upgrade for Your Workflow

Planner templates can perform a multitude of tasks. Whether you’re managing a wedding, tracking personal habits, or planning your entire academic year, a good planner template gives structure and brings clarity.

While Notion planner templates are a wonderful starting point, most users eventually encounter challenges due to limited automation and time-consuming customization.

This is where ClickUp subtly transforms the situation. With dynamic views, built-in automations, and real-time collaboration, ClickUp Templates don’t just help you stay organized—they help you move faster.

In fact, teams using ClickUp’s client RevPartners report a 64% improvement in service delivery speed, freeing up time that’s normally spent piecing things together.

If you’re ready to stop managing your plans and start executing them, sign up for ClickUp now!

Everything you need to stay organized and get work done.

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