MediaWiki Alternatives Blog Feature

9 Best MediaWiki Alternatives That Make Organizing Wikis Easier Than Ever! 

You’ve probably been to Wikipedia more times than you can count. But what makes the platform so great that it’s got over 60 million people using it daily?

Well, MediaWiki may have had a huge role to play here. Not known to many, MediaWiki powers many websites under the Wikimedia Foundation, including other wiki projects like Wiktionary and Wikiquote.

Ever clicked on your favorite show’s fandom page? Those wiki pages were likely made using MediaWiki! 🤔 

Great as it may be, MediaWiki can end up being too complex to set up and manage in the long run, which is why it’s smart to have a backup tool in place for the complex collaborative creation of a knowledge base.

With that in mind, we’ve put together a selection of the nine best MediaWiki alternatives to help you make the right call! 

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What Is MediaWiki?

MediaWiki is a free and open-source software that allows anyone to create, organize, and present information in a simple, digestible layout. Used by thousands of businesses worldwide, it leverages the PHP scripting language to display databases. 

For teams that aren’t quite tech-savvy, MediaWiki offers a wikitext format that helps you create a wiki without diving into complicated HTML or CSS codes. The platform’s Sandbox does a great job of acting like a testing field for newcomers. Within it, users can create and modify dummy pages by experimenting with various functions. 

MediaWiki has revolutionized collaboration and knowledge sharing, particularly in the realm of online encyclopedias. However, due to its open-source nature, it generally doesn’t provide companies with rich editing options. 🖥️

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What Should You Look for in a MediaWiki Alternative?

Here are some characteristics to keep in mind before you start the hunt for your MediaWiki alternative:

  1. Scalability: Look for a wiki engine that provides an adequate amount of storage to accommodate ever-expanding databases 
  2. Secure collaboration: Get a knowledge-sharing solution that allows your entire team to communicate and work on the same wiki together. It’s even better if it allows you to control access levels to your database based on hierarchy or user tier
  3. User-friendly: It’s best if you grab a document management system that uses an easy markup language and has no-code features such as drag-and-drop 
  4. Multi-lingual support: You should ideally get a multilingual wiki engine that supports multiple languages to broaden the scope of your audience 
  5. Text search: Looking up a particular word in a sea of paragraphs can be excruciating. A robust text search option will make browsing and editing wikis faster
  6. File tagging: With file tagging, you can easily set labels to any document to locate them or assign them to collaborators for further work 
  7. Version control: You may prefer a platform that lets you track changes and view and restore previous versions of a document 
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9 Scalable MediaWiki Alternatives for Versatile Projects!

We’ve curated a list of nine of the best alternatives to MediaWiki that you can find today. Our reviews will help you explore the configurations of each solution—but remember that the ultimate choice rests on the type of wiki you’re building. Let’s dive in! 🎉

1. ClickUp

ClickUp AI Content Editing in Docs
Use ClickUp AI to edit, summarize, spell check, or adjust the length of content within Docs

ClickUp is your one-stop documentation solution packed with top-grade features for creating wikis and project documentation, as well as data organization and real-time collaboration.

Leverage ClickUp Docs to create and maintain extensive knowledge bases while also handling document-related tasks or projects. This free-to-use tool gives you the power to:

  • Create nested pages within documents with a simple drag-and-drop action
  • Interlink documents
  • Archive items instead of deleting them
  • Leverage rich text formatting to create beautiful wikis

A bonus tip: You don’t have to start from scratch—use the ClickUp Wiki Template to centralize all your wiki tasks and create an accessible, company-branded knowledge base for any use case!

With ClickUp, you can set up a Workspace hierarchy structure and adjust view/edit permissions for users. Use Everything View and Spaces to get a comprehensive view of your wikis and see who’s in charge of what. ClickUp’s Universal Search and practical file tagging features let you locate items in a jiff! 😍

ClickUp 3.0 Universal Search Feature simplified
ClickUp Universal Search allows users to quickly find tasks, Docs, files, users, chats, and Dashboards across the entire workspace and even other connected work apps

As a built-in wiki tool, ClickUp Docs is designed for collaboration. With the Instant and Live Collaboration feature, multiple users can edit a wiki in real time. They can follow name tags and multiple cursors to see what’s being worked on!

Want to ideate on wiki projects with your team? ClickUp Whiteboards is where your team can come together to brainstorm and create stunning knowledge items. You also have the ability to tag team members in specific comments or get them to proof workflows!

To save time, leverage the power of ClickUp AI and never run out of ideas to complete a wiki! Just throw prompts at this AI sidekick and get vast documents like project briefs and test plans written within seconds! It also serves as a full-time translator with the ability to navigate 10+ languages.

ClickUp best features

ClickUp limitations

  • Getting used to ClickUp’s comprehensive features may take time 
  • Users have yet to see full-featured mobile apps

ClickUp pricing 

  • Free Forever
  • Unlimited: $7/month per user
  • Business: $12/month per user
  • Enterprise: Contact for pricing
  • ClickUp Brain: Available on all paid plans for $5/Workspace member/month

*All listed prices refer to the yearly billing model

ClickUp ratings and reviews

  • G2: 4.7/5 (9,100+ reviews)
  • Capterra: 4.7/5 (3,900+ reviews)

2. DokuWiki

Similar to MediaWiki, DokuWiki also runs on the PHP programming language. It doesn’t require a database since it saves your work as plain text files. Its clean and readable syntax makes it easy for newcomers to organize their wikis. 

DokuWiki has built-in access controls and authentication connectors. Additionally, you can use the platform as an internal content management system (CMS) or even a project development workspace for your company.

Users are given the choice to download and customize any template they’d like and create wikis for a specific use case. These include templates for knowledge base, WordPress, and websites.

DokuWiki best features

  • Simple installation and setup
  • Low system requirements
  • Supports multiple languages 
  • Provides specific use case templates 
  • Built-in authentication connector

DokuWiki limitations

  • May come off as a plain tool for those looking for extra features
  • Its initial rendering process can be a bit slower

DokuWiki pricing

  • Free 

DokuWiki ratings and reviews

  • G2: 3.9/5 (10+ reviews)
  • Capterra:  4.5/5 (under 10 reviews)

3. TiddlyWiki

As an online non-linear notebook, TiddlyWiki allows you to keep notes, reminders, stories, or any other document, including wikis. In fact, it also lets you choose where you’d like to save your data, ensuring your wikis are always accessible.

Enable autosave to prevent your wikis and documents from accidental deletion. It gets triggered by both the Ok and Delete buttons during editing, while the drag-and-drop allows the portability of documents. 🆗

If you’re feeling fancy and want to add some spice to your wikis, you can navigate TiddlyWiki’s custom vector icon gallery. With various icons such as ticks, arrows, and even the original Twitter logo (now X), you can make your writing more presentable. The platform further allows you to restrict customizations with its Safe Mode.

TiddlyWiki best features

  • Autosave feature triggered on certain buttons
  • Simple editor with drag-and-drop feature
  • Vast gallery of vector icons
  • Safe mode restricts customizations

TiddlyWiki limitations

  • It may not be suitable for businesses that require professional wikis
  • Community support is limited

TiddlyWiki pricing

  • Free 

TiddlyWiki ratings and reviews

  • No reviews are available yet 

4. Nuclino

Via: Nuclino

As a MediaWiki alternative, Nuclino is exceptionally lightweight and mainly focuses on providing the essentials and being quick. With an easy drag-and-drop editor, teams can edit on a single workspace seamlessly. 

Despite the minimalistic interface, you can create comprehensive wikis on the platform. Add notes, assign tasks, embed files, and more!

With multiple views, you can pull up anything you need, whether a document or a specific task. The same feature lets you filter data and get more precise knowledge items for all team members. 

Nuclino lets you leave comments and provide feedback on wikis, allowing for timely production. You can also leverage Nuclino Sidekick, an AI assistant that can compose blog posts and simplify technical content.

Nuclino best features

  • Real-time collaboration
  • Drag-and-drop editor
  • Ability to add comments and feedback
  • Multiple views for quick search 
  • AI writing assistant 

Nuclino limitations

  • Version control needs improvement
  • Limited integrations can be a problem for those looking to import their work

Nuclino pricing

  • Free
  • Standard: $5/month
  • Premium: $10/month

*All listed prices refer to the yearly billing model

Nuclino ratings and reviews

  • G2: 4.5/ 5 (20+ reviews)
  • Capterra: 5/5 (70+ reviews)

5. GitBook

Via: GitBook

GitBook is a modern documentation platform where technical teams can document everything from product launches to different internal knowledge bases and APIs. It has an uncluttered interface that requires minimal setup to run.

Mainly used as a platform to store comprehensive project data, GitBook supports importing from other platforms such as Google Docs. This helps you get started right where you left off, in case you were writing your wiki content in Google Docs. 📝

GitBook is excellent for teams needing an uncomplicated and collaborative tool for creating, organizing, and publishing documentation, such as product development processes or research plans.

With multiple integrations, you can receive alerts from other apps within GitBook and suggest changes under the Discussions option.

GitBook best features

  • Support imports from other tools
  • Team activity feed
  • Minimal setup 
  • Integrations with platforms like Slack, Jira, and more

GitBook limitations

  • Users can struggle with editor glitches that cause formatting issues
  • It may not be very intuitive during the initial run

GitBook pricing

  • Free 
  • Plus: $6.70/month
  • Pro: $12.50/month
  • Enterprise: Contact for pricing

*All listed prices refer to the yearly billing model

GitBook ratings and reviews

  • G2: 4.7 (130+ reviews)
  • Capterra: 4.5/ 5 (15+ reviews)

6. WackoWiki

WackoWiki is a functional wiki engine that provides an intuitive WYSIWYG (What You See Is What You Get) editor to help you make document changes within minutes. The platform supports multiple languages and is compatible with MariaDB/MySQL.

Your team members can leave comments to suggest improvements for all your wikis. The comments trigger email notifications, making it easy for creators to stay in the loop.

On top of that, WackoWiki has multiple design themes that you can use for your projects and thumbnails. For the nerds, the platform has several cache levels that reduce the time it takes to respond to your clicks—this function optimizes your workflow through quick processing speeds! 😏

WackoWiki best features

  • WYSIWYG editor
  • Full control over revisions
  • Several cache levels make processing efficient 
  • Collaboration through comments
  • Rich thumbnail creation 

WackoWiki limitations

  • It may not be the best option for teams looking for in-depth wiki editing 
  • Has no integrations

WackoWiki pricing

  • Free 

WackoWiki ratings and reviews

  • No reviews are available yet 

7. Walling

Via: Walling

As the name suggests, this platform lets you create walls in the form of whiteboard-like visual spaces that you and your team can collaborate in. Walling uses the phrase Beauty Meets Function to describe itself. Cute, right? 😊

Whether it’s tables, tasks, documents, or your wiki content, you can write and design almost anything you fancy. With productivity as the main focus, users receive push notifications about task due dates on their phones. 

Heavy customization lets you change the color of everything right from the background to each section and text. Users also have the Walling AI assistant to delegate tasks and set up their visual whiteboard more efficiently.

Walling best features

  • AI assistant to complete tasks 
  • User-friendly visual spaces
  • Allows adding tables and calendars to walls
  • Custom notifications for deadlines
  • Walling AI to plan projects

Walling limitations

  • Might take a while to get a hold of the tool
  • Features such as search may be unavailable on the free plan

Walling pricing

  • Free
  • Premium: $6/month
  • Team: $6/month per user

*All listed prices refer to the yearly billing model

Walling ratings and reviews

  • Product Hunt: 4.9/5 (100+ reviews)
  • Capterra: 4.7/ 5 (25+ reviews)

8. XWiki

Via: XWiki

XWiki is an open-source wiki software solution written in Java. It provides users with a simple WYSIWYG editor. You can import files such as CSV and Excel, as well as export them into multiple formats, including PDFs, RTF, and XML.

One of the main features of XWiki is that it allows the storing of structured data in relationship databases while providing a RESTful API to integrate it with your other applications.

When it comes to collaboration, XWiki allows teams to add and remove members from a wiki, edit permissions, and receive notifications via RSS feeds to know when a change has been made. Using version control, you can track edits made to a wiki or even restore a previous iteration. 

XWiki best features

  • Supports collaborative editing
  • Structured information stored in relationship databases 
  • Provides RESTful API for integration 
  • WYSIWYG editor
  • Imports and exports various file types 
  • Supports version control

XWiki limitations

  • XWiki’s basic functionalities may not cater to all teams
  • There can be instances when the platform glitches throughout the day 

XWiki pricing

  • Free
  • Standard Bronze: €1.92/month per user
  • Pro Silver: €3.83/month per user
  • Pro Gold: €19.17/month per user
  • Pro Platinum: €38.33/month per user

*All listed prices refer to the yearly billing model

XWiki ratings and reviews

  • G2: 4.4/ 5 (10+ reviews)
  • Capterra: 4.7/5 (20+ reviews)

9. Wiki.js

Via: Wiki.js

Available on the AWS and DigitalOcean marketplaces, Wiki.js is a wiki engine that runs on node.js and is written in Javascript. This free software provides a number of powerful configurations, such as the ability to enable Pandoc to convert between markup formats. 

You can use multiple editors here, including WYSIWYG, WikiText, or even the good old HTML. Wiki.js also lets you customize the overall appearance of your wiki—set it under the light or dark mode or design and insert visual elements like flowcharts and UML diagrams

You’re given the option to store data either on the cloud, GitHub, or on your local storage device. Add team members in just a few clicks, edit their permissions, and bolster extra security using 2FA. 🔏

Wiki.js best features

  • Multiple editor options
  • Rich customizations available 
  • Multi-lingual support 
  • Allows diagramming 
  • Two-factor authentication for enhanced security

Wiki.js limitations

  • The user experience could be improved 
  • It may take a good while to get used to the interface

Wiki.js pricing

  • Free

Wiki.js ratings and reviews

  • G2: 4.2/ 5 (10+ reviews)
  • Capterra: 4.1/ 5 (20+ reviews)
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Best MediaWiki Alternative? Organize, Edit, and Leverage AI in ClickUp!

The MediaWiki alternatives we presented will help you create wikis with minimal effort. 

But if you’re still second-guessing things, it’s worth giving ClickUp a try! Use this project management tool to manage your documentation, generate written content with AI, and make your wiki stand out from the rest!

Sign up for a free account and start creating top-notch wikis in minutes! 💃

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