Manual travel and expense reimbursement is tedious. You have to maintain spreadsheets, gather all travel expense receipts from employees, verify them, record the data, and approve the reimbursement. It also leaves room for errors.
Why go through this whole expense data hassle when you can automate this process with travel and expense management software?
Instead of maintaining a record of hundreds of physical receipts and large rows of employee expenses, you can simply scan the receipts to record expenses and automate the approval processes through defined workflows, making corporate travel management as easy as ever.
Let’s explore the top 10 travel and expense management software to support your business travel needs, their key features, and pricing.
10 Best Travel & Expense Software to Use in 2024
Summarize this article for me pleaseWhat Should You Look for in Travel and Expense Software?
A travel and expense software should simplify bookings, invoicing, and reimbursements. Here are some capabilities that enable a streamlined reimbursement process:
- Intuitive dashboard: An intuitive dashboard helps you easily monitor each employee’s travel expenses when they submit digital expense reports. Look for customizable views, app integrations, and real-time tracking
- Automation: The software should auto-fill transaction details from corporate cards and calculate expense reimbursements
- Digital receipts capturing: It should be able to extract data from digital receipts and fill in expense fields, eliminating the need for manual data entry
- Advanced analytics: Best expense management platforms offer in-depth reporting and analytics features to help businesses analyze and manage travel expenses
- Cost-effectiveness: The software should offer custom and reasonable pricing as per your business needs
Summarize this article for me pleaseThe 10 Best Travel and Expense Software to Use
Here are the 10 best travel and expense software that can manage your end-to-end business travel needs—from travel booking to expense management, budget tracking, and receipt management.
1. TravelPerk
TravelPerk is a platform that offers seamless travel and expense reporting management. It supports multiple use cases, such as group travel bookings for offsites, travel management, expense management, and centralized invoicing.
With its in-built travel tracker, HR managers can monitor employee trips in real time and check whether they are adhering to travel expense policies and compliances.
TravelPerk best features
- Control your travel budget with real-time information from the interactive TravelPerk dashboard
- Add powerful integrations in one click to manage all your expenses from one place
- Modify your bookings anytime with Flexi Perk, a one-tap solution to book airline tickets and hotels at any rate and cancel them at any time
- View real-time travel status with an interactive map
- Get top insights on travel carbon footprints for introducing sustainable traveling solutions
TravelPerk limitations
- It has limited travel booking options
- Needs potential UI improvements for travel bookings. For example, you cannot search for hotels directly and will have to scroll through the entire list
TravelPerk pricing
- Starter: Free
- Premium: $99/month+3% booking
- Pro: $299/month+3% booking
- Enterprise: Custom pricing
TravelPerk ratings and reviews
- G2: 4.6/5 (1500+ reviews)
- Capterra: 4.8/5 (404 reviews)
2. Fyle
Fyle is an expense management solution that automates your expense and reimbursement process, which includes reconciling corporate card expenses and processing employee expense reimbursements. Connect it with your accounting software to track vendor, project, and department expenses.
You can integrate Fyle with NetSuite, Xero, Sage Intact, BambooHR, and QuickBooks. While it does not offer travel management features, it can be integrated with TravelPerk to analyze and report employee travel expenses.
Fyle best features
- Leverage conversational AI to collect digital expense reports and match them to the credit card transaction
- Automate expense form filling, report submissions, and sync expenses to your accounting software like Quickbooks, Sage, and Xero
- Get real-time actionable insights into your spending data through the powerful and advanced analytics dashboard
Fyle limitations
- Fyle’s limited expense categories make it difficult to accurately record all types of expenses
- It has a steep learning curve
Fyle pricing
- Standard: $6.99 per month per user, billed annually
- Business: $11.99 per month per user, billed annually
- Enterprise: Custom pricing
Fyle ratings and reviews
- G2: 4.6/5 (1300+ reviews)
- Capterra: 4.5/5 (146 reviews)
3. WeGoPro (formerly Travelstop)
WeGoPro is a travel booking and management plus expense tracking software. It has over 800 airlines and 600,000 hotels listed to make travel booking and control easier for businesses.
With WeGoPro, you can track company-wide expenses on a single dashboard in real time. It also allows you to maintain a record of frequent travel policy and compliance violators.
WeGoPro best features
- Saves hours of manual paperwork and accelerates reimbursement with automated expense reporting
- Manage multi-currency expenses with instant exchange rates to manage global business expenses without any delay
- Get data-driven insights through a consolidated view of your spending by either expense category or department in one single place
- Track real-time business traveler’s data and ensure safety and instant support through interactive maps
WeGoPro limitations
- It offers limited accommodation options as compared to other travel management platforms
- Higher prices per booking can impact travel budget, especially for small businesses
WeGoPro pricing
- Standard: $10/booking
- Premium: Contact for pricing
- Expenses: $5/month per user
WeGoPro ratings and reviews
- G2: 4.4 /5 (12 reviews)
- Capterra: 4.3/ 5 (18 reviews)
4. Expensify
Expensify is an expense management app with unlimited receipt tracking management. Its SmartScan feature scans all receipts in one click and automatically uploads them on the dashboard.
You can sync Expensify with business accounting, HR, and travel software to bring all data together, making financial audit processes easier.
Expensify best features
- Capture all receipts in one click with SmartScan to automatically import your expenses for rapid reimbursements
- Earn up to 2% cashback on Expensify cards on transactions above $250,000
- Create expense rules to categorize recurring payments automatically
Expensify limitations
- Submitting separate expense reports for personal and business cards can be overwhelming for employees
- Frequent glitches in the receipt scanning process require manual effort to submit expense bills
Expensify pricing
- Collect: $5/month per user, billed annually
- Control: $9/month per user, billed annually
Expensify ratings and reviews
- G2: 4.5/5 (5100+ reviews)
- Capterra: 4.5/5 (1000+ reviews)
5. Navan
Navan is an expense management automation software that collects details of business spend from employee receipts and business card expenses. Businesses can limit card usage to avoid overspending by employees.
You can use Navan to reimburse out-of-pocket expenses of business travelers across 45 countries and 25 currencies. Moreover, Navan Rewards allows employees to earn rewards on their travel.
Navan best features
- Track employee travel spending with advanced expense reporting and analytics
- Get real-time carbon emission data to keep track of your sustainable travel goals
Navan limitations
- Customer support team might take longer time than usual to answer your support tickets
- Lack of offline GPS support makes it difficult to record travel when employees are traveling to another country without an international SIM card
Navan pricing
- Growth: Free
- Professional: Custom pricing
Navan ratings and reviews
- G2: 4.7/5 (7500+ reviews)
- Capterra: 4.6/5 (176 reviews)
6. Happay
Happay is a comprehensive platform for travel and expense management. It offers different expense management solutions for various use cases, such as a Self Booking Tool (SBT) to book travel tickets and hotels for business purposes, and Xpendite to track expenses from over six sources automatically.
Its smart audit solution helps managers identify and flag travel policy violations by employees. Happay’s intelligent analytics offer valuable insights into employee spending patterns, enabling greater control over the business spend.
Plus, its seamless integration with accounting systems makes it the ultimate solution for efficient financial management.
Happay best features
- Achieve 100% accurate expense reporting from 6+ sources with Happay Xpendite
- Detect duplicate receipts and policy violations using SmartAudit to ensure compliance
- Manage your travel and expenses from anywhere with the Happay mobile app with all the web features
- Get real-time travel and expense insights with DeepAnalyze for making well-informed decisions
Happay limitations
- Can be time-consuming and lead to erroneous reports
- It can be difficult to manage expenses that involve multiple expense categories, projects, and currencies
Happay pricing
- Custom pricing
Happay ratings and reviews
- G2: 4.5/5 (305 reviews)
- Capterra: 4.6/5 (829 reviews)
7. Emburse Certify
Emburse is another popular expense management software for creating, submitting, and approving expenses. It also provides a travel and expense management system that streamlines travel planning, policy compliance, expense recording, and collection of visa and health information of travelers.
You can set pre-approvals for travel expenses for better cost control. It also eliminates manual tasks like submitting an expense report or a physical receipt.
Emburse Certify best features
- Schedule an automatic expense report creation with ReportExecutive to avoid the tedious job of manual reporting
- Catch violations and duplicates using Embrace Audit for a transparent, reimbursement and expense management process
- Eliminates cash flow bottlenecks by providing pre-approval on travel programs
- Improve financial decision-making by analyzing expenses and spending patterns
Emburse Certify limitations
- Its complex UI makes it difficult for users to navigate through the app
- It offers limited integration features
Emburse Certify pricing
- Certify Now: $12/month per user
- Professional: Custom pricing
Embrace Certify ratings and reviews
- G2: 4.5/5 (2035 reviews)
- Capterra:4.7/5 (1279 reviews)
8. SAP Concur
SAP Concur offers a bundled solution for expense, travel, and invoice management. It connects employees’ travel expenses and invoicing into a single system to offer greater visibility into transactions and ensure compliance.
SAP Concur’s best features
- Automate spend management system with Concur expense and process reimbursements faster
- Analyze data and insights from business expenses and invoice clearance timelines with comprehensive dashboards
- Streamline business travel details by connecting trips, travelers, and itineraries all in one place with Concur Travel
- Automate accounts payable processing to mitigate potential fraud and compliance risks
SAP Concur limitations
- Inability to show expense reports which are older than 90 days
- It has a high turnaround time for support tickets
SAP Concur pricing
- Custom pricing
SAP Concur ratings and reviews
- G2: 4.0/5 (6000+reviews)
- Capterra: 4.3/5 (2030 reviews)
9. TravelBank
TravelBank is another comprehensive solution for card management, expense tracking, and travel management. You can submit digital expense reports, automate approvals, optimize travel spending, reconcile corporate card transactions, and get better data visibility with TravelBank.
TravelBank best features
- Monitor the allocation and spending of funds to control business expenses
- Predict future expenses and plan travel budget accordingly
- Integrate all virtual corporate travel cards and automatically sync the transaction into the TravelBank expense management platform
TravelBank limitations
- It can be difficult to modify your bookings
- The scanning tool captures wrong information from receipt uploads sometimes
TravelBank pricing
- Travel: $25/month per user
- Expense: $10/month per user
- Travel and Expense: Custom pricing
TravelBank ratings and reviews
- G2: 4.5/5 (333 reviews)
- Capterra: 4.7/5 (226 reviews)
10. Zoho Expense
Zoho Expense is a travel and expense management tool for businesses to automate expense reporting and simplify business travel booking. It also autoscans credit and corporate card transactions with receipts for better reconciliation. You can also set per diem allowances for employees in different regions.
Zoho Expense’s best features
- Get a comprehensive view of your employees’ travel requests with instant analytics and intuitive dashboards
- Automate mileage tracking without compromising on data security
- Enhance expense auditing and fraud control so you don’t have to review every transaction manually
- Simplify business receipt tracking through advanced auto-scan in more than 14 languages
Zoho Expense’s limitations
- Minor discrepancies in the receipt recognition feature lead to ineffective expense reporting
- It has limited integrations
Zoho Expense’s pricing
- Free
- Standard: $4/month per user, billed annually
- Premium: $6/month per user, billed annually
- Custom: Custom pricing
Zoho Expense’s ratings and reviews
- G2: 4.5/5 (1100+ reviews)
- Capterra: 4.6/5 (900+ reviews)
Summarize this article for me pleaseOther Travel Management Tools
Travel and expense management software can help you track travel overspends and policy violations. However, to avoid overspending, you need strategic travel planning. Try ClickUp, an all-in-one platform to create smart travel plans.
ClickUp
With ClickUp, you can create detailed personal or business travel plans at low costs. It is an all-in-one travel tool for travel managers and individuals. Start with budget planning. For this, you don’t need an AI-powered accounting tool. Use ClickUp’s Docs to collaborate with the travel team, discuss budgets, and create itineraries.
With ClickUp for Finance, you and your finance team can track the organization’s financial goals and set a travel budget accordingly.
Next, you need itinerary templates to plan a smooth business trip.
ClickUp offers several itinerary templates to suit your different travel needs. These templates help you plan more effectively and handle last-minute changes in the plan.
You can also simplify business or personal travel planning with ClickUp’s Travel Planner Template. The template helps you track flights and hotel bookings and share your travel plans with friends, family or colleagues.
Now that you’ve planned your trip and the budget, it’s time to create a schedule for your travel program with ClickUp’s Calendar View. You can plan all trip activities, including rest days and travel time.
Summarize this article for me pleaseMake Travel Planning and Management Easy with ClickUp
Choosing the right travel and expense management software is essential to ensure compliance, maintain cash flow, and process reimbursements quickly.
However, they often lack travel planning features and have expensive booking options.
ClickUp is the best solution to bridge this gap. Combine your travel and expense management processes with ClickUp to simplify business travel planning and execution, which in turn results in better expense management.
Sign up on ClickUp for free to organize travel plans and track business travel costs effortlessly!
Everything you need to stay organized and get work done.
