Otter AI vs. Fireflies AI: Which Meeting Tool Is Better?

Ever leave a meeting feeling like you missed out on key insights or lack clarity around the next steps? We talk faster than we write, and keeping up with meeting notes while focusing on the discussion can feel like a losing game. 

AI meeting assistants like Otter AI and Fireflies AI promise to transcribe meetings, capture key moments, and deliver post-meeting summaries so you never miss a beat.

Both tools offer real-time transcription, generate rich meeting minutes, and simplify collaborative note-taking. But which one’s actually better for you? Before you get stuck in a comparison rabbit hole, we’ll break down the key differences. 

Let’s also introduce you to a solid, third alternative—ClickUp, the everything app for work—that might just leave the other two in the dust!

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Otter AI vs. Fireflies AI vs. ClickUp at a Glance

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What Is Otter AI?

Otter AI is an AI-powered meeting assistant. As a transcription tool, it listens and transcribes conversations in real time, so you can skip scribbling notes frantically during discussions. It’s a go-to solution for meetings, interviews, and even live lectures. 

In addition to audio-to-text features, it also organizes your notes for action and impact, redirecting your energy from note-taking to active listening.

Plus, it captures key moments during your online meetings, making it easier to revisit them later. Whether you’re in a video meeting on Google Meet or hashing out ideas on Microsoft Teams, Otter AI aims to keep your meeting conversations clear, searchable, and easy to review.

Otter AI features 

 As a powerful transcription tool, Otter AI offers multiple features geared towards capturing your meeting content accurately. Let’s look at what these features entail.

1. Meetings and recording transcription

Life may not have a rewind button, but your meetings sure can. Otter AI comes close to providing one for your important calls. 

Its primary feature involves transcribing conversations in real time, capturing every word automatically so you don’t have to do it manually. Its integration with popular video conferencing platforms like Google Meet, Zoom, and Microsoft Teams ensures that every call, from internal video meetings to external client calls, is covered.

Otter AI also offers a record or upload function to easily transcribe spoken conversations from in-person meetings or audio files. Its automatic speaker identification and time-stamped notes make following conversations easier, allowing you to revisit key moments quickly without confusion.

2. Outline and summary generation

Otter AI offers a dedicated summary tab for each call and live meeting transcripts. Its functionality called Highlight Summaries automatically captures a concise overview, key action points, and a structured discussion outline. This saves you from digging through long meeting transcripts later.

Once the call ends, you can assign action points to your team or edit the summary as needed. You can also copy and share the summary with a single click, effortlessly keeping everyone on the same page.

3. In-meeting AI chat

Meetings can move quickly, and participants jumping in with questions or doubts can easily disrupt the flow. To avoid that, use Otter AI’s in-meeting chat, where participants can ask questions, add notes, or even generate real-time meeting minutes.

This keeps conversations structured without sidetracking anyone, ensuring everyone stays engaged. It’s beneficial when you need to clarify a point or quickly reference something just mentioned, all without interrupting the speaker.

Otter AI pricing

• Basic: Free
• Pro: $16.99/month per user
• Business: $30/month per user
• Enterprise: Custom pricing

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What Is Fireflies?

Fireflies is an AI meeting assistant that offers real-time live transcription and delivers insights from conversations. In addition to transcribing meetings, it uses conversation analytics to drive actions forward, ensuring that key discussion points are not lost.

Fireflies adapts to industry-specific use cases, including sales, recruiting, podcasting, and healthcare, making it versatile for diverse business needs. 

After each call, it automatically shares summaries and transcriptions with all meeting participants. Plus, its insights go beyond simple notes or replays of who-said-what, helping teams track follow-ups, spot key moments that influence decisions, and boost productivity.

Fireflies features 

Fireflies isn’t just a transcription tool—its advanced features help you get more out of every meeting..

Here’s what makes it a popular AI-powered assistant for meetings.

1. Transcript and soundbite generation

Apart from its live transcription feature, Fireflies transcribes and summarizes both video and audio meetings, but its soundbite feature sets it apart. This tool lets you clip and share key meeting moments, so you can skip watching the whole recording and get straight to the point. 

Whether it’s a client request, a project decision, or a key insight, you can easily grab the snippet and share it with your team. Plus, you can even create a playlist of soundbites, making follow-ups and recaps faster than ever.

2. Smart search and topic tracker analytics

Finding key insights in a meeting is easier when you have organized data at your fingertips. Fireflies AI offers a smart search option that segments recordings by sentiment, speaker talk time, and preferred filters, helping you pinpoint important moments quickly. 

It also features a topic tracker that monitors recurring themes using predefined keywords, making it simpler to track discussions across multiple meetings. This ensures that essential topics, like client feedback or project updates, never slip through the cracks.

3. AI app workflows

One standout feature that sets Fireflies AI apart is Fred, its built-in AI chatbot. Fred does more than just provide quick recaps and surface insights—it’s the engine behind a range of AI-powered workflows designed to automate meeting follow-ups and drive action. 

For example, Fred can power sales tracking workflows that analyze conversations for buyer intent signals. It can also flag potential risks using conflict detection workflows that identify misalignment or tension in team discussions. 

Whether you’re following up on sales opportunities, addressing internal issues, or keeping stakeholders aligned, Fred ensures that no critical moment gets overlooked—transforming Fireflies AI from a simple transcription tool into a proactive meeting assistant.

Fireflies pricing

• Free
• Pro: $18/month per user
• Business: $29/month per user
• Enterprise: $39/month per user (billed annually)

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Otter AI vs. Fireflies: Features Compared

Both Otter AI and Fireflies streamline meeting management, but they serve slightly different needs. Otter AI specializes in real-time transcription, while Fireflies focuses on analytics and automation.

Here’s how they go head-to-head as meeting tools:

While these are the key differences, here’s how they stack up in aspects that define a meeting tool’s impact.

Transcription speed

Otter AI delivers real-time transcription with speaker identification and time-stamped notes, making it ideal for live meetings. It also refines transcripts post-meeting to improve accuracy.

Fireflies offers real-time transcription and takes it a step further by offering advanced insights. Depending on your meeting, the insights bit may take about 10–15 minutes, and all participants receive post-meeting recaps via email.

Insights and takeaways

Otter AI generates AI-driven summaries, including key discussion points and action items. Its editable summaries also give your team flexibility in how they want to share and refine insights.

Fireflies goes a step further with analytics-driven insights, tracking recurring topics, speaker engagement, and sentiment. It also allows users to extract soundbites, creating playlists of key moments for easy reference.

Meeting integrations and workflows

Wondering what blends better with your current tools? 

Otter AI syncs well with Zoom, Google Meet, and Teams events. It also connects with Slack to share conversations and lets Enterprise users integrate with Salesforce and HubSpot.

Fireflies includes integrations for many more meeting calendars and even productivity tools like ClickUp. It also offers multiple AI-driven workflows for specific reports and structured insights, ranging from project metric insights to one-on-one manager report cards.

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Otter AI vs. Fireflies on Reddit 

We visited Reddit to see which side people land on in the Otter AI vs. Fireflies debate. Many users on the r/productmanagement subreddit agree that Otter AI is the better choice for real-time transcription:

TechTemptress says:

Past_Path9215 highlights why Fireflies is the go-to option for meeting insights and automation for them:

The Otter AI vs. Fireflies AI debate on Reddit shows a clear split based on user priorities. Those who value real-time transcription accuracy and quick meeting notes tend to favor Otter AI, despite occasional tweaks needed for unclear speech. 

On the other hand, users who prioritize post-meeting insights, custom automation, affordability, and AI-powered summaries lean toward Fireflies AI for its workflow integrations and meeting intelligence.

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Meet ClickUp—The Best Alternative to Otter AI vs. Fireflies

You’ve given your full attention to the meeting. Your AI transcriber has taken copious notes, complete with speaker sections. Now, you must create and track tasks or add them to your docs.

What if this could happen in the same tool? It can, with ClickUp, the everything app for work that combines project management, documents, and team communication, all in one platform—accelerated by next-generation AI automation and search.

Want to see how it stands out from other meeting management solutions? Here are its best meeting features.

ClickUp’s One Up #1: ClickUp AI Notetaker and ClickUp Brain

While Otter AI and Fireflies AI focus on meeting transcripts and summaries, ClickUp goes a step further with the ClickUp AI Notetaker. It doesn’t just record meetings and capture key insights; it turns them into action items within the platform and connects them to your relevant ClickUp Tasks and ClickUp Docs.

With ClickUp Brain, the platform’s native AI assistant, you can instantly create tasks from meeting notes, post meeting summaries to ClickUp Chat, and share them with your team to ensure action items don’t get overlooked.

Brain also makes your transcripts searchable. Ask questions in natural language, and it will scan your meeting notes to answer them—even if you need to verify a data point or decision from months ago. 

The best part? ClickUp’s AI Notetaker works with Google Meet, Zoom, and Microsoft Teams, so all your meetings are captured.

ClickUp’s One Up #2: ClickUp Meetings

Meetings should drive action, not just conversation—ClickUp Meetings ensures it. The suite is packed with features to enhance meeting productivity.

Start by drafting a meeting agenda using one of ClickUp’s many meeting agenda templates. Or simply prompt ClickUp Brain to do it for you.

Find a suitable time to meet and send invites using ClickUp’s AI Calendar (more on it in just a bit!). You can even jump into your meeting directly from within ClickUp, without navigating to your external calendar app. 

Use the built-in Task Checklists in ClickUp to help you turn agendas into action items. So nothing gets left for ‘later.’ 

You can also assign comments to your team members, signaling a need for action, before a task on your meeting checklist can be marked complete.

Juggling recurring meetings? Great; the solution’s custom frequency option is easy to apply to each agenda and task list. Once set, ClickUp even sends dedicated email reminders so you don’t end up missing a critical conversation.

If you want to customize your AI meeting notes,  ClickUp Docs allow multiple team members to collaborate on the same doc with rich markdown formatting. 

Docs also let you create actionable tasks from any text or image in one click. Plus, with built-in slash commands, it’s easier than ever to set priorities, due dates, and tags to keep up with fast-moving discussions.

ClickUp’s One Up #3: ClickUp Calendar

ClickUp’s AI-powered Calendar features make meeting management seamless. You can create events, manage tasks, and reschedule meetings directly from ClickUp without bouncing between tabs.

Need to find time for a team sync? ClickUp makes it easy to view everyone’s availability across shared calendars, so you can quickly spot common open times and schedule meetings that work for everyone. Color-coded tasks, customizable filters, and multiple viewing options (day, week, month, or timeline) help you keep track of priorities and prevent conflicts.

And because meetings don’t stop at scheduling, you can turn calendar events into action by linking them to tasks, adding agendas, assigning follow-ups, and tracking progress—all in the same workspace.

ClickUp’s One Up #4: The ClickUp Meeting Minutes Template 

Get free template

Tired of sifting through endless notes? ClickUp’s Meeting Minutes Template is a must-have solution. The document template makes note-taking simple with predesigned pages for each meeting date. In fact, each subpage includes structured spaces for adding attendee lists, resource links, meeting agendas, action points, and even risk tracking. 

If you want to optimize meeting-related tasks, the ClickUp Meetings Template is another answer to track discussion topics, store presentations, and assign follow-ups more efficiently.

ClickUp pricing

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Perfect Meeting Notes and Insights with ClickUp

The right meeting tool doesn’t just take notes—it prevents misunderstandings, reduces the stress of fast-paced conversations, and gives your team more time to prepare, follow up, and actually move work forward.

While tools like Otter AI specialize in transcription, and Fireflies focuses on meeting analytics, ClickUp offers both—and a whole lot more.

There is no need to juggle multiple apps or settle for partial solutions. ClickUp unifies your meeting insights with your work, so you can plan, meet, and execute all in one place.

Ready to run smarter meetings? Get started with ClickUp for free today.

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