Project management software for subcontractors Blog Feature

10 Best Project Management Software for Subcontractors in 2024

To succeed in the construction industry, efficient project management isn’t just a nice-to-have—it’s a must. Whether you’re a contractor seeking streamlined workflows or a stakeholder looking for better collaboration, finding the right project management software for subcontractors is essential.

Fortunately, there’s no need to spend hours scouring the web for solutions—we’ve done the digging for you. ⚒️

With this list of the 10 best subcontractor project management software options on the market, you’ll be ready to level up your game in no time.

What Should You Look for In Project Management Software for Subcontractors?

Finding the best subcontractor and construction project management software is all about prioritizing features and functionality. 

Here are some of the critical points to keep in mind when looking at subcontractor software options:

  • Integrations: The ability to seamlessly integrate with other tools and platforms to keep everything organized on a single dashboard
  • Project progress tracking: Customizable dashboards and top-down views of key project metrics to ensure everyone is on the same page
  • Document management: A centralized location for accessing and storing project documents to maintain the safety of blueprints, permits, contracts, and other relevant files
  • Accounting software: Expense tracking, payroll processing, and invoicing features make it easier for subcontractors to manage finances and monitor budgets
  • Collaboration features: Built-in discussion boards, messaging, and commenting capabilities for effective team collaboration
  • Automation: Putting repetitive processes like task assignments and status updates on autopilot gives you more time for the complex aspects of specialty contractors’ jobs
  • Real-time updates: A real-time activity stream lets all construction projects and stakeholders keep up with any changes to project timelines, team activities, and milestones for faster decision-making

Whether you want to improve project management outsourcing or do it all internally, it’s worth holding out for a feature-rich platform that does everything you need.

The 10 Best Project Management Software for Subcontractors to Use

Successful subcontracting demands cutting-edge project management tools. That’s why we’ve curated this list of the top 10 subcontractor software for project managers. Each one is tailored to empower subcontractors and stakeholders with advanced capabilities and optimized workflows. 📈👷

1. ClickUp

ClickUp for Task Management
Use ClickUp to manage tasks and projects easily, and collaborate efficiently with your team

There’s a reason why ClickUp Project Management for teams takes the top spot for subcontractor project management software. This cloud-based tool provides everything you need to improve collaboration and streamline workflows.

As a free project management software solution, ClickUp offers a versatile platform that caters to all your project monitoring needs.

This task management software provides a user-friendly interface that makes it easy to create, assign, and track tasks from any device at any time.

You’ll also get access to various customizable views, ranging from detailed project calendars and timelines to Gantt charts and Kanban boards. ClickUp’s views give you the dynamic perspectives you need for better project management. 

Summarize tasks with ClickUp AI
Use ClickUp AI to automatically generate task updates, summaries, and more with the press of a button

Use ClickUp to easily define and track project objectives, ensuring everyone is aligned with the same goals for a cohesive work environment. You can also lean into ClickUp’s AI tools for construction to enhance efficiency and get intelligent insights tailored to the unique challenges of your project. 🎯

ClickUp goes beyond basic internal collaboration and offers sharing and permission settings that allow team members to collaborate with external stakeholders. Moreover, ClickUp’s CRM makes it easier to nurture client relationships and track interactions throughout the project lifecycle.

This flexibility is crucial for project management outsourcing, allowing teams to work easily with partners, clients, and contractors. 🏆🏗️

ClickUp best features

  • Customize dashboards, workflows, views, fields, checklists, and more for a bespoke project management experience
  • Construction accounting tools and integrations with popular financial platforms let you monitor budgets, track expenses, and efficiently manage resources 💰
  • Compatibility for everyone on your team with a mobile app for Android and iOS, a desktop app for Windows, Mac, and Linux, and a browser extension for Chrome, Firefox, and Edge
  • Over 1,000 ready-made templates for everything from timesheets, daily reports, and work orders to purchase orders, RFIs, and change orders
  • Time tracking features improve subcontractor management by making it easier to log and review billable hours accurately ⏱️

ClickUp limitations

  • Some users may encounter a learning curve when exploring the full range of ClickUp features 
  • ClickUp AI isn’t available on the free plan

ClickUp pricing

  • Free Forever
  • Unlimited: $7/month per user
  • Business: $12/month per user
  • Enterprise: Contact for pricing
  • ClickUp AI is available on all paid plans for $5 per Workspace member per month

ClickUp ratings and reviews 

  • G2: 4.7/5 (9,100+ reviews)
  • Capterra: 4.7/5 (3,900+ reviews)

2. Archdesk

Project management software for subcontractors: Archdesk's dashboard
via Archdesk

Archdesk is a comprehensive construction project management software solution with features tailored to construction professionals. Use it to optimize and automate your workflow and visualize your data on customizable dashboards for smoother operations.

Archdesk best features

  • Resource planning features make it easier to optimize equipment and workforce allocation for maximum productivity on every project
  • Financial tools facilitate invoicing, expense management, and budget tracking in a simplified platform that everyone can understand 💡
  • Robust document control and management features include version control, easy sharing, and enhanced collaboration so you don’t miss a beat
  • Customizable workflows make it easy to tailor your tasks to specific needs so the platform can seamlessly integrate with existing processes

Archdesk limitations

  • Some reviewers state the lack of cloud-based data storage can make it challenging to access project information on remote job sites
  • Some users mention issues with integration and invoice processing

Archdesk pricing

  • Essentials: $790/month billed annually
  • Professional: Contact for pricing
  • Enterprise: Contact for pricing

Archdesk ratings and reviews

  • G2: 4.3/5 (20+ reviews)
  • Capterra: 4.5/5 (40+ reviews)

3. Contractor Foreman

Project management software for subcontractors: Contractor Foreman's Work Orders page
via Contractor Foreman

Contractor Foreman is a project management software with a suite of features that streamline construction operations. It’s designed as an all-in-one solution for GCs (general contractors for the uninitiated) who need a better way to manage projects, review job costing, and communicate with their teams.

Contractor Foreman best features

  • Time cards and tracking features allow construction crews to log their hours on a streamlined digital platform
  • Integration with tools like QuickBooks, Zapier, and more keeps everything you need for your construction business on a centralized dashboard
  • The app allows your field teams to check in and view project information on any Android or iOS mobile device for real-time collaboration
  • Reporting and analytics tools give at-a-glance project monitoring insights into budgeting, resource allocation, and performance

Contractor Foreman limitations

  • Some users report a lack of flexibility with project templates and submittals
  • Some small businesses find the plan prices inaccessible due to limited users—the Standard plan is limited to three users, Plus is limited to eight users, and Pro is limited to 15 users

Contractor Foreman pricing

  • Standard: $99/month billed quarterly
  • Plus: $155/month billed quarterly
  • Pro: $212/month billed quarterly
  • Unlimited: $312/month billed quarterly

Contractor Foreman ratings and reviews

  • G2: 4.5/5 (190+ reviews)
  • Capterra: 4.5/5 (600+ reviews)

4. FreshBooks

Project management software for subcontractors: hovering over the Account Profile option in FreshBooks
via FreshBooks

Freshbooks is a cloud-based accounting and finance platform that makes it easy for small businesses to manage their budgeting and invoicing needs. It’s not dedicated subcontractor software, but it has everything construction companies need to streamline financial recordkeeping and administrative tasks.

FreshBooks best features

  • Invoicing features allow users to customize professional-looking invoices and deliver them to clients via email (or snail mail) 🐌📬
  • Automation features allow you to set up recurring invoices, create automatic payment notifications, and categorize expenses
  • Built-in time tracking tool lets users keep track of billable hours and generate invoices accordingly
  • Take pictures of your receipts for easier expense tracking and budget management

FreshBooks limitations

  • Reviewers report that some banks block electronic payments from the platform 
  • The lack of dedicated construction management software features can create industry-specific challenges

FreshBooks pricing

  • Lite: $17/month billed quarterly
  • Plus: $30/month billed quarterly
  • Premium: $55/month billed quarterly
  • Select: Contact for pricing

FreshBooks ratings and reviews

  • G2: 4.5/5 (670+ reviews)
  • Capterra: 4.5/5 (4,300+ reviews)

5. Buildertrend

List of items in Buildertrend
via Buildertrend

Buildertrend is a residential construction project management platform for remodelers, home builders, pre-construction teams, and specialty contractors. Use it to manage sales, finances, resources, clients, and jobs so you can take on more work with less stress. 🧘

Buildertrend best features

  • Bidding software optimizes the process of creating estimates so you can get more leads and close quicker
  • Advanced sales and CRM tools are designed to help your business win jobs, wow clients, and widen your reach
  • Cutting-edge revenue forecasting enables you to make more informed decisions and get insights into the future success of your business
  • Detailed project timelines make it easy to streamline project scheduling and task tracking

Buildertrend limitations

  • Small businesses and organizations focusing on smaller contracts may not find the monthly fees sustainable
  • Some users report a steep learning curve

Buildertrend pricing

  • Essential: $499/month
  • Advanced: $799/month
  • Complete: $1,099/month

Buildertrend ratings and reviews

  • G2: 4.2/5 (150+ reviews)
  • Capterra: 4.5/5 (1,600+ reviews)

6. Monday

Color-coded table in Monday
via Monday

Monday is a cloud-based platform with project management software for subcontractors and other construction industry pros. It’s designed to empower subcontractors with various features that enhance collaboration and streamline workflows.

Monday best features

  • Customizable workflows allow subcontractors to adapt the platform to their preferences and specific project management needs
  • Color-coded charts, boards, and timelines provide visual project monitoring and increased task visibility 📈
  • A centralized communication hub allows document sharing and collaborative project management that helps keep everyone on the same page
  • Integrations enable subcontractors to connect project management workflows with other industry tools in one convenient dashboard

Monday limitations

  • Paid plans have a minimum of three users, which increases the plan pricing
  • Some advanced features are only available in higher-priced tiers

Monday pricing

  • Free Forever
  • Basic: $10/month per user
  • Standard: $12/month per user
  • Pro: $20/month per user
  • Enterprise: Contact for pricing

Monday ratings and reviews

  • G2: 4.7/5 (9,300+ reviews)
  • Capterra: 4.6/5 (4,400+ reviews)

7. Procore

Procore’s RFI Insights page
via Procore

Procore is a construction management platform that enhances project efficiency by fostering collaboration and communication between team members. It boasts purpose-built features that simplify projects from bidding to closeout, allowing you to manage estimates, designs, and budgets. 💸

Procore best features

  • Tools are tailored to the construction industry with features for management, safety modules, and contract management
  • Real-time communication enables project stakeholders and subcontractors to reduce delays and increase transparency
  • Safety management tools allow you to track incidents, ensure compliance, and implement safety programs 
  • Change management features make it effortless to oversee change orders and ensure compliance when tracking changes

Procore limitations

  • Customization limits can interfere with specialized project management workflows
  • Some users report that the prices obtained from quotes might be out of reach for small businesses

Procore pricing

Procore pricing information is not publicly available online. Potential users must contact the Procore sales team for a quote based on their business size and specialty.

Procore ratings and reviews

  • G2: 4.6/5 (2,200+ reviews)
  • Capterra: 4.5/5 (2,600+ reviews)

8. Assignar

List of Active Assets in Assignar
via Assignar

Assignar subcontractor project management software offers specialized functionality for construction companies. Use it to schedule crews, track equipment, get real-time updates from the field, and organize digital documents on a collaboration-oriented platform.

Assignar best features

  • Robust compliance tracking tools make it easy to ensure subcontractors adhere to industry standards and regulations 
  • Efficient resource management features allow you to track personnel, equipment, and materials across multiple projects 🧰
  • A centralized project documentation hub enables team members to access and collaborate on project documents in real time 
  • Mobile workforce tools let subcontractors efficiently manage their workforce on the field with real-time task assignment

Assignar limitations

  • Some users say the customization options have limitations that can interfere with intricate project requirements 
  • Users report a learning curve for those who aren’t familiar with specialized project management software for subcontractors

Assignar pricing

Assignar does not provide public pricing information. The platform charges monthly or annual subscription fees plus a one-off onboarding fee. Users must contact Assignar’s sales team for a price quote.

Assignar ratings and reviews

  • G2: 4.8/5 (10+ reviews)
  • Capterra: 4.7/5 (60+ reviews)

9. Fonn

List of Documents, Issues, and Tasks in Fonn
via Fonn

Fonn is another specialized project management software option for subcontractors to optimize construction workflows. Use it to foster subcontractor collaboration, improve task management, and boost client satisfaction. 

Fonn best features

  • Purpose-built for commercial GCs, home builders, specialty contractors, facilities managers, architects, developers, and engineers ✨
  • One platform to unify off-site monitoring, on-site communication, progress tracking, and drawing storage 
  • Document features allow you to share, revise, and approve drawings, BIM files, and submittal schedules from one collaborative space
  • Work breakdown structure provides a roadmap for every project to keep your team members on the same page

Fonn limitations

  • According to some reviews, Fonn lacks some advanced functionalities available on larger project management platforms 
  • Users report that Fonn may be best suited for small- to mid-sized projects with limitations on scalability 

Fonn pricing

  • 0-5M Revenue: $399-$779/month 
  • 5-10M Revenue: $779-$1299/month 
  • Enterprise: Contact for pricing

Fonn ratings and reviews

  • G2: 4.6/5 (30+ reviews)
  • Capterra: 4.7/5 (10+ reviews)

10. eSUB

Submitting, tracking, and managing orders in eSUB
via eSUB

eSUB is a comprehensive subcontractor project management software solution designed to improve efficiency and collaboration. It’s a field-first platform in the construction industry that standardizes project management procedures to make tracking site events, material costs, and labor activities easier. 🙌

eSUB best features

  • A submittal-based workflow streamlines the process of submitting, tracking, and managing documents like change orders and RFIs 
  • Timecard management system simplifies the process of tracking labor hours and managing schedules for better resource allocation 
  • Cost-tracking tools allow subcontractors to monitor expenses, budgets, and project costs to keep financials on track 
  • Field Notes and Daily Reports can be created and updated from mobile devices for real-time communication 

eSUB limitations

  • Some user reviews report the need for a ticketing system to track issue reports 
  • According to reviews, the inability to complete submittals inside the platform can hinder workflows 

eSUB pricing

  • Base: $49/month per user billed annually 
  • Advanced: $69/month per user billed annually 

eSUB ratings and reviews

  • G2: 4.1/5 (60+ reviews)
  • Capterra: 4.5/5 (200+ reviews)

Get Ahead of the Game (and Stay There)

Each tool on this list offers solutions to give you a competitive edge. It’s all about adopting the right platform for your business. 

By carefully considering the needs of your teams and projects, you can find the best subcontractor project management software to pave the way to success. ☀️🛣️

Don’t wait another day to experience the power of project management software for subcontractors. Sign up for ClickUp now. 

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