Improve work performance Blog Feature

9 Proven Ways to Improve Your Work Performance

Want to improve work performance? You’ll need to learn to prioritize, delegate tasks, and take control of your schedule. And the best part? Doing so can prevent you from wasting time while preserving your well-being.

According to a 2020 survey by FlexJobs, 75% of employees have experienced burnout at work.

Avoiding the dreaded burnout isn’t just about surviving, it’s about thriving. It’s time to discover how you can achieve more without chaining yourself to your desk for extra hours.

Ready for a deep dive into the world of work performance and the innovative skills that can help you master your work week? Let’s embark on this journey together toward a more productive, balanced, and fulfilling healthy work-life balance. đź‘Š

What is Work Performance?

Work performance measures how effectively you fulfill your role and responsibilities at work. Leaders assess employee work performance by the quality and quantity of one’s work—and the time it took to accomplish it. ⏰

Improving work performance requires effort at the individual and organizational level. At the organizational level, company leadership needs to:

  • Set reasonable KPIs: Key performance indicators (KPIs) are quantifiable measurements for attaining specific objectives. KPIs help each employee know what’s expected of them and how their duties contribute to the goals of the overall company
  • Create a communication framework: Effective communication skills are imperative to the success of the organization. Company leadership should set up regular all-hands and one-on-one meetings to offer feedback and help employees improve job performance
  • Help employees identify areas of improvement: Every team member has their unique strengths and weak spots. Great managers invest in colleague’s professional and personal development, teaching them to harness their strengths and improve areas of weakness
  • Delegate tasks fairly: Professional development is impossible if employees feel burnt out. Company leadership is responsible for spreading the workload fairly, ensuring each team member feels challenged but capable of finishing their assigned tasks
ClickUp Task New Comment Collaboration Feature
Boost productivity with collaborative task management by assigning tasks, tagging comments, and sharing screen recordings in one platform

At the individual level, employees need to set clear goals, write to-do lists, harness their time management skills, and declutter their calendars.

But what else can managers do to improve their teams’ professional development and better absorb constructive feedback? We’ll dive into all below!

9 Ways to Improve Work Performance

Looking for actionable, simple steps to improve your work performance? Leverage these tips and tricks to decrease stress, free up mental capacity, and ultimately get more done by the end of the day. 🤩

1. Delegate tasks for big projects

You can accomplish more as a team than you ever could on your own. Translation: If you want to improve your work performance, you need to learn the art of delegating.

Improve work performance by grouping tasks in ClickUp's Board view
Group the tasks on your Kanban board by status, Custom Fields, Priority, and more in ClickUp’s Board view

More so, truly enhancing work performance requires the right tools. With ClickUp Tasks, you can break down large projects into nugget-sized tasks.

ClickUp makes it easy to assign multiple team members to tasks, comment on action items, or prevent miscommunication with screen recordings. Plus, you can use different views to see all tasks and subtasks (i.e., every action from the beginning to the end of the project) in one place.

2. Set SMART goals and communicate effectively

SMART goals are objectives that are specific, measurable, achievable, relevant, and time-bound—and ClickUp helps you check the box on all five requirements.

Targets in ClickUp goals
Select from various goal types to measure by currency, percentages, numbers, and true or false

With ClickUp Goals, you can set clear timelines, measure weekly results, and add tasks from different teams into one, attainable goal. Plus, you can track your progress with numerical, true/false, and monetary targets.

To help keep your team organized, consider adding descriptions to each goal and target, so you know which tasks are being tackled by which colleague. Clear and achievable goals help teams see the finish line instead of making the endpoint out of sight. This takes clear communication with your team so you minimize stress and keep an exciting project from turning into a complete burnout.

3. Level up your technology with the right tools

Nothing disrupts a productive workday like technology that just. won’t. work. To spare yourself from wasting precious work hours calling your IT department, use tools that boost employee productivity.

Improve work performance: ClickUp 3.0 List view with action toolbar
Access the Action Toolbar in the ClickUp 3.0 List view to quickly move between views, Docs, and more

For example, at ClickUp, we continuously revamp our infrastructure for reliability and performance. In ClickUp 3.0, we saw speed performance in tasks and notifications, overhauled our Sprint Widgets, and saw automations improve by 20%.

Translation: You get quicker, more reliable access to the tools you’ve come to love.

4. Write your to-do list the night before to stay focused

If you want to successfully tackle your morning, make sure you know your top priorities the moment you sit down at your desk. How do you do that? Don’t wait until the morning of to write your to-do list. If you want to avoid multitasking, a great starting point is to begin the day with a list of tasks to limit distractions.

Instead, as you close up shop the night prior, itemize these three things:

  1. What you got done that day
  2. What you hoped to finish but didn’t
  3. Your most important tasks for the next morning
Recurring Tasks to streamline repetitive work in ClickUp
Set Recurring Tasks in ClickUp to streamline repetitive work

To set yourself up for success, leverage one of the many to-do list templates by ClickUp. With ClickUp, you can build a reliable to-do list system by leveraging the list view, color-coding your tasks, scheduling recurring tasks, or even setting up automated workflows to complete tasks on the fly.

5. Set a Timer

Ever sit down to do a dreaded task … only to stare at your computer for several hours?

Nobody’s perfect, and procrastination tends to creep up on even the most productive humans. To break a procrastination stalemate, try this hack: Set a timer. 

Setting a timer for a reasonable amount of time (no longer than 90 minutes) provides the motivation necessary to complete your assigned task. Or if you really need to terminate that staring competition with your computer, set a timer to remind yourself to take short breaks throughout the workday.

Improve work performance: ClickUp Timer Tracker feature
Accurately record time spent on tasks and projects in ClickUp

ClickUp Time Tracking allows you to set a timer from any device. To help keep yourself organized and stay on top of your short breaks, you can add notes, labels, or filters to time tracking. In that regard, setting a timer doesn’t just create a sense of urgency—it helps you stay on top of project management, reminding you how you spent your workday.

6. Ask for constructive feedback from your superiors

As the saying goes, if you’re the smartest person in the room, you’re in the wrong room.

Every person within a company—even the executive team—can learn a thing or two from their colleagues. Therefore, if you watch in awe as your team members accomplish one task after another, ask for guidance on what they do to improve performance.

Each one of your colleagues has their own unique skill sets, and they can offer tips and tricks on how to be more productive throughout the workday.

With that in mind, learn to look forward to performance reviews. Sure, performance reviews can be intimidating, but they’re an opportunity to get pointers from your management team.

ClickUp Employee Performance Review Template
The ClickUp Employee Performance Review Template helps teams better share feedback and actionable improvements

With ClickUp’s performance review tools and templates, supervisors can set goals and create productivity reports for their direct reports, thereby keeping the whole team on track. Plus, they can create an individualized employee performance improvement plan to help their teams attain their goals.

Your performance at work should be noticeable—especially if you’re trying to significantly improve. Performance reviews can help you get that clarity.

7. Set automated reminders

As work piles up, it becomes increasingly challenging to remember all there is to be done. To free up mental capacity, set automated reminders so you won’t forget about nagging tasks.

Improve work performance: Reminders in ClickUp
Easily set up reminders with ClickUp’s “R” command

With ClickUp Reminders, you can set yourself a reminder for virtually any task, from any device. You can build reminders from an existing task or notification, or start from scratch. You can view all reminders from your home screen, then snooze, reschedule, or delegate them to ensure no tasks get lost in the shuffle. 

Plus, you can add due dates, attachments, and recurring schedules to reminders to help improve your overall performance.

8. Implement Time Blocking to Declutter Your Calendar

Constantly jumping from one task to another causes unnecessary mental strain, which can lead to burnout. Trying to jam too many unrelated tasks into a single workday is kind of like trying to perform 25 different exercises at the gym: It wears you out quickly but doesn’t provide the best results.

To take back control of your calendar, try time blocking to improve performance at work. Time blocking is a time management technique where you group similar tasks. For example, you might choose to cram all your meetings into just two days a week—Tuesdays and Thursdays—to free up brain space on the remaining three days. 

ClickUp Time-Blocking List Template
Manage your workweek and master time blocking with the ClickUp Schedule Blocking Template

Or, if you work in a service-based industry (like a marketing agency), perhaps you choose to work on deliverables for just one client per day (versus every single client on your roster). Don’t know where to start?

ClickUp offers several time-blocking templates to help improve your work-life balance.

9. Set milestones and remember to celebrate them!

As you work to improve work performance, remember this: Perfection is unattainable. And actually, pursuing perfection could be detrimental to your productivity.

To protect your energy levels and prevent burnout, remember to celebrate every milestone. A celebration can simply be a short break to stretch your legs and walk around the block. Or you could invite a colleague to take a meeting at a coffee shop versus a chat in the conference room.

Improve work performance: ClickUp Milestones Filter view
Easily spot your project’s critical points with ClickUp Milestones and use bold, diamond icons to keep everyone focused on key targets

As you celebrate one milestone and move on to the next, remember that ClickUp Milestones give a visual representation of your project’s most pressing tasks. Simply group different tasks, then customize your view to get a high-level look at the key stages of your project.

5 Templates to Help You Improve Performance at Work

Want to get more done while prioritizing your mental capacity? Try these five performance templates from ClickUp to improve your overall performance at work. đź“š

1. ClickUp KPI Template

An example of CickUp's KPI Template
Get a high-level overview of which KPIs are completed, on track, or at risk with this handy template from ClickUp

Want to know if each department is on track to reach this quarter’s objectives? ClickUp’s KPI Template breaks down every KPI in the company, organized by department. 

From there, leverage a color-coded system to instantly understand whether the team has completed an objective, is in progress, or has derailed from reaching their goals. Plus, add notes and subtasks to help keep your team on track.

2. ClickUp Balanced Scorecard Template

Improve work performance: An example of ClickUp's Balanced Scorecard Template
Understand how each initiative contributes to the overall vision and strategy of your company with this easy-to-use template from ClickUp

Want to set achievable goals for your team? Be sure team members know how each initiative contributes to the overall success of the company. 

With this easy-to-follow Balanced Scorecard Template from ClickUp, you can see the objectives, initiatives, targets, and incentives for four areas of the company—customers, learning and growth, financial, and internal business processes.

Start collaborating in the ClickUp Whiteboard, then tackle your to-do list with the Calendar or List views.

3. ClickUp Task Management Template

An example of ClickUp's Task Management Template
Set daily, weekly, or monthly priorities with this clear template from ClickUp

One of the best performance management tools at your disposal is learning to prioritize. With the Task Management Template from ClickUp, any team member can easily see which assignments are urgent, high priority, or low priority.

You can color-code the template, add subtasks, and assign due dates to help colleagues master task management.

4. ClickUp Time Management Schedule Template

Improve work performance: An example of ClickUp's Time Management Schedule Template
Master your weekly to-do list with this detailed template from ClickUp

Having trouble balancing your personal life and career development? The ClickUp Time Management Schedule Template allows you to take charge of your weekly to-do list by grouping activities by work, personal, travel, or other categories.

Use the color-coded system to assign the level of priority for each task, set start and due dates, and add comments to help you maintain a productive week. All of it will lead to better morale and energy levels—without having to lose focus or adopt a bunch of new skills.

5. ClickUp Performance Report Template

An example of ClickUp's Performance Report Template
Capture a detailed assessment of employee or program performance with this template from ClickUp

Measuring the effectiveness of a current project? Developing a performance improvement plan to boost employee engagement? This detailed Performance Report Template from ClickUp offers graphs, built-in calculations, and numerous sections to measure performance. 

Leverage the “Index Score” section to note which items are on track, urgent, behind schedule, or completely on hold to help move projects and team work performance forward.

Improve Your Performance at Work With ClickUp

To improve your performance at work, use the tips above, like setting SMART goals, determining your priorities in advance, celebrating each milestone, and time-blocking your calendar. Doing so can help you accomplish more throughout the workweek while preserving your mental energy. 🙌

Fortunately, ClickUp has all the tools you need to improve work performance, prioritize tasks, and help you break projects into achievable workloads. To access performance templates, leverage thousands of integrations, and harness customizable views to take charge of your calendar, join ClickUp today.

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