The Ultimate Guide to the Top 10 Task Delegation Software

The Ultimate Guide to the Top 10 Task Delegation Software

With multiple tasks, tight deadlines, and a constant shuffle of responsibilities, how do you ensure each of your team members is focused on their best work without drowning in an overwhelming workload? 

The answer lies in effective task delegation. 

The right delegation software revolutionizes the way teams collaborate and communicate. From simplifying communication to efficiency, they ensure tasks flow seamlessly from one stage to the next. 

In this blog, we will explore the top 10 task delegation software to help you transform task management and delegation at your workplace. 

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What Should You Look for in Task Delegation Software?

Task delegation is typically an essential feature of task management software. Therefore, they help with seamless management and delegation of work. It is crucial to look for the following features while selecting one:

  • Intuitive user interface: Ensure it has a user-friendly design for easy adoption. An intuitive interface reduces learning curves and boosts efficiency
  • Seamless team collaboration tool: Look for a task management solution with robust communication features that foster team collaboration, offer real-time updates, and also provide feedback mechanisms to enhance coordination
  • Task tracking: Check for task tracking that can be tailored to match your team’s workflow, with flexible options for categorization, priority-setting, and progress tracking
  • Integration capabilities: Ensure the tool can be integrated with popular project management software and platforms. Seamless integrations enhance overall productivity and streamline processes
  • Mobile accessibility: Mobile-friendly interfaces enable on-the-go task management. Having access to your task management app from various devices enhances flexibility and responsiveness
  • Reporting and analytics: Look for tools that provide robust reporting and insights into team performance. Analytical features can also help in identifying bottlenecks and areas for improvement
  • Customer support: The best task management software offers responsive and comprehensive support options so that issues can be resolved quickly.
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The 10 Best Task Delegation Software to Use in 2024

Here are the 10 best task management software tools to use in 2024:

1. ClickUp

ClickUp 3.0 Team View Simplified
Delegate tasks easily and track progress with ClickUp’s Team View

ClickUp is an all-in-one project management software that can tackle all aspects of a project, from task management to task delegation. It also works as a visual task management tool and has over 15 ways to visualize workflows. 

ClickUp 3.0 Dashboard Bundle With Team Goals
Track progress and view complete project status with ClickUp Dashboards

ClickUp’s Custom Dashboards enable you to build custom charts, assess team capacity, track all task activities, and access valuable insights. You can also track progress from any device, add notes, and view reports from anywhere with its advanced tracking features.

You can even automate your routine tasks and save time using ClickUp’s 100+ pre-built automations or customizing them according to your needs.

Store and categorize your goals into Goal Folders in ClickUp
See all your goals in one place with ClickUp

And that’s not all! It helps you stay on track with project delivery timelines with the ClickUp Goals feature that allows you to create trackable goals and manage all of them in one place. 

With over 1,000 integrations, the tool lets you connect with your favorite platforms and ensure a seamless workflow. Moreover, you can break your tasks into small, manageable subtasks, enabling easy collaboration and organization. With ClickUp Tasks, you can easily:

  • Organize tasks
  • Assign tasks
  • Prioritize tasks 
  • Manage tasks
  • Track individual and overall task progress
  • Set task dependencies

ClickUp’s free version is a great free task management software that offers goals, custom task statuses, 24*7 support, task checklists, and more. 

ClickUp best features

  • Set task priorities with a simple color-coded system, sort your tasks by time estimate, and combine them with task dependencies
ClickUp 3.0 Setting Task Priority
Set task priorities for each task with ClickUp
  • Select from ClickUp’s 15 views that work the best for you, like Task, Team, Workload View, and more
  • Integrate with 1,000+ apps and tools, including Gmail, HubSpot, Slack, Zoom, and more, and streamline your workflows
  • Convert comments into individual tasks for quick task delegation
ClickUp 3.0 Assigned comments in Tasks
Assign comments as tasks with ClickUp 3.0
  • Track real-time progress with fully customizable dashboards and distribute your team’s workload, allocate resources effectively, and assess your goals in a central place
  • Keep track of your team’s workloads using time estimates; use reminders to keep track of your deliverables and notifications to stay updated with the latest task developments
  • Save time and increase efficiency with various ClickUp task templates. Check out the ClickUp Task Management Template that helps you stay organized by automatically grouping information by priority, task status, and department
Stay organized by automatically grouping information by priority, task status, and department using ClickUp’s Task Management Template

ClickUp limitations

  • May be challenging to use for beginners

ClickUp pricing

  • Free forever
  • Unlimited: $7/month per user
  • Business: $12/month per user
  • Enterprise: Contact for pricing

You can use ClickUp AI on all paid plans for $5 per Workspace

ClickUp ratings and reviews  

  • G2: 4.7/5 (9,200+ reviews)
  • Capterra: 4.7/5 (3,900+ reviews)

2. Todoist

Todoist Dashboard
Organize, manage, prioritize, and delegate tasks with Todoist

Todoist is a popular task and project management software that allows seamless task delegation and hassle-free progress tracking. You can view all your tasks in a central place, efficiently manage tasks and multiple projects, and stay organized. 

Todoist has a simple user interface and a mobile app that ensures you can access your tasks anytime and anywhere. Small businesses and individual users prefer Todoist due to its affordable pricing, accessibility, and simple UI. 

Todoist best features

  • Schedule reminders for individual tasks
  • Use 4-color-coded levels to prioritize and complete tasks
  • Share your tasks and projects with team members via email
  • Centralize your conversations by discussing them in the comments
  • Get real-time notifications to stay updated regarding all task activities
  • Use Task View to get all the information about a task, including the due date, subtasks, comments, etc.
  • Access 80+ integrations

Todoist limitations

  • Limited abilities for managing complex projects and tasks
  • Lack of features like Gantt charts, Kanban boards, etc.

Todoist pricing

  • Beginner
  • Pro: $5 per month
  • Business: $8 per month per member

Todoist ratings and reviews  

  • G2: 4.4/5 (750+ reviews)
  • Capterra: 4.6/5 (2,300+ reviews)

3. ProofHub

Make teamwork smooth and easy with ProofHub’s effective task management tool

ProofHub is task management and operations management software that enables effective team collaboration. You can easily delegate tasks and keep track of your team members’ progress with ProofHub. 

You can set clear project objectives, create task assignments and subtasks, streamline work requests, and gain complete control over your team’s work. ProofHub also provides real-time progress reporting and a consolidated view of a team’s progress so you can allocate tasks appropriately. 

ProofHub best features

  • Assign tasks to individual team members or groups 
  • Choose from four unique task views to manage tasks 
  • Establish task dependencies for a streamlined workflow
  • Manage tasks and multiple projects easily with bulk actions (delete, move, or archive)
  • Communicate effectively with centralized conversations in task threads
  • Track time spent on tasks for effective time management 
  • Benefit from integrations with some platforms, including Slack, Dropbox, and Google Drive

ProofHub limitations

  • Limited integrations
  • Only paid plans are available

ProofHub pricing

  • Essential: $50 per month
  • Ultimate Control: $99 per month 

ProofHub ratings and reviews 

  • G2: 4.5/5 (80+ reviews)
  • Capterra: 4.6/5 (90+ reviews)

4. MeisterTask

MeisterTask lets you add checklists to your tasks

MeisterTask was specifically designed for agile teams as an agile project management software. However, it can be used by other teams as well. The software has an intuitive user interface and customizable boards that effectively monitor project progress. 

MeisterTask also enables better prioritization of tasks through a more comprehensive overview of team projects. You can also add team members as project watchers and assign tasks directly. 

MeisterTask best features

  • Use MeisterTask Tasks as a central communication hub 
  • Track team progress visually 
  • Manage tasks effectively with project boards
  • Set multiple checklists within tasks
  • Get detailed reports with actionable insights into productivity and workload 
  • Access time-tracking features for better time management
  • Add custom fields to tasks 
  • Create recurring tasks
  • Integrate with apps like Asana, OneDrive, GitHub, Slack, and more

MeisterTask limitations

  • Limited reporting capabilities 

MeisterTask pricing

  • Basic: Free
  • Pro: $8
  • Business: $14.50
  • Enterprise: Custom pricing

MeisterTask ratings and reviews 

  • G2: 4.6/5 (170+ reviews)
  • Capterra: 4.7/5 (1,100+ reviews)

5. BIGContacts

Synchronize data, view all pending tasks in one place, and enhance productivity with BIGContacts

BIGContacts is primarily a CRM that also offers effective task management features. It boosts your productivity and efficiency by offering a centralized platform for tasks and process analysis. With it, you can get a complete view of all your tasks and their status. 

You can also use smart reports to monitor the effectiveness of your work and take measures to improve. Further, BIGContacts enables you to build a custom workflow, move tasks through drag-and-drop functionality into the calendar, and automate task management. 

BIGContacts best features

  • Work easily with its simple user interface
  • Use to-do lists for prioritization 
  • Set recurring tasks
  • Access your CRM through mobile 
  • Assign and track tasks easily
  • Get both individual and team calendar view
  • Track information with custom fields
  • Automate tasks and reminders

BIGContacts limitations

  • Some users have complained about limited features
  • Some have also complained about the system being slow

BIGContacts pricing

  • Free Plan: $0.00 for up to 100 contacts
  • Business Plan: $19.99 per month per 1,000 contacts

BIGContacts ratings and reviews 

  • G2: 4.5/5 (70+ reviews)
  • Capterra: 4.3/5 (200+ reviews)

6. HubSpot Task Management

HubSpot Task Management Dashboard
HubSpot Task Management lets you see all the relevant details in one place to enhance efficiency

HubSpot Task Management is a simple, easy-to-use task management solution that lets you delegate your work efficiently. The software offers everything from assigning tasks to receiving notifications about task updates. 

HubSpot Task Management best features

  • Streamline your tasks with HubSpot’s task dashboard
  • Integrate with hundreds of apps and platforms
  • Communicate with team members through internal team chat
  • Use email templates to send bulk messages 
  • Add new tasks directly from email, to-do lists, and HubSpot workflows
  • Sync calendar with HubSpot 

HubSpot Task Management limitations

  • Templates can be improved
  • Reporting features require further improvement 

HubSpot Task Management pricing

  • Free tools
  • Starter (Sales): $20 per month
  • Professional (Sales): $500 per month
  • Enterprise (Sales): $1500 per month, billed annually

HubSpot Task Management ratings and reviews 

  • G2: 4.5/5 (1,500+ reviews)
  • Capterra: 4.5/5 (4,000+ reviews)

7. Chanty

Chanty features
Chanty lets you create and organize tasks or turn a message into a task

Chanty is one of the best collaboration tools that helps with task management. You can use it for messaging, video calling, and task management. With Chanty, you can turn any message into a task, set due dates, and assign it to your team members. You can also create a task from scratch.

In addition, you can filter tasks by different criteria and use the Kanban board for better visualization. Chanty has a simple user interface that supports several integrations to streamline business processes. 

Chanty best features

  • Turn any type of message into tasks
  • Filter tasks by status, dates, and people
  • Assign tasks to each team member and set due dates
  • Make audio and video calls
  • Discuss tasks in their relevant channels
  • Integrate with apps like Zapier, OneDrive, Jira, Trello, and more

Chanty limitations

  • Does not have subtasks
  • Lack of customization in the calendar 
  • Some users have faced challenges with notifications and screen sharing

Chanty pricing

  • Free
  • Business: $4 per user per month

Chanty ratings and reviews

  • G2: 4.5/5 (40 reviews)
  • Capterra: 4.7/5 (30+ reviews)

8. Notion

Notion's task management features
Find all your project tasks on a centralized dashboard and manage tasks easily with Notion

A great task management software can adapt to your work style and requirements and help you stay on top of all aspects of your tasks. And Notion is undoubtedly one of them. Notion allows you to create a task management dashboard to comprehensively view all the tasks you need to manage. You can also use Notion’s free task management software to delegate effectively. 

Notion best features

  • Sort project tasks by priority, timelines, and category
  • Access features like calendars, Kanban boards, Gantt charts, task lists, and more 
  • See your schedule at a glance using Notion Calendar
  • Track progress on your centralized and customized dashboard

Notion limitations

  • Steep learning curve
  • Limited customization capabilities 

Notion pricing

  • Free
  • Plus: $10 per user per month
  • Business: $18 per user per month
  • Enterprise: Custom

Notion ratings and reviews

  • G2: 4.7/5 (5,000+ reviews)
  • Capterra: 4.7/5 (2,000+ reviews)

9. ProProfs Project

ProProfs Project
Visualize your tasks and monitor team progress using the Gantt chart view in ProProfs Project

ProProfs Project is a good task management software for managing, prioritizing, and delegating tasks. You can easily track your tasks, create custom workflows, and assign tasks to different team members based on their capabilities. You can also view your tasks and projects using Gantt charts for better visualization and understanding. 

Moreover, the software provides AI-powered reports that give valuable insights into task progress and team status and identify gaps. It also helps identify potential risks and mitigate them early in the process. 

ProProfs Project best features

  • Assign and prioritize tasks on a centralized dashboard
  • Set task status (open, on-hold, or complete) for easy tracking
  • Get smart reports on team performance and potential risks
  • Use drag and drop to prioritize tasks
  • Simplify managing tasks and setting start and due dates 
  • Get real-time notifications and alerts
  • Provide relevant feedback to team members on each task and subtask
  • Automate recurring tasks
  • Set multiple views as per your requirements 

ProProfs Project limitations

  • Some users have faced automation difficulties 
  • App integrations can be improved 

ProProfs Project pricing

  • 15-day free trial
  • Monthly plan: $49.97 per month

ProProfs Project ratings and reviews

  • G2: 4.4/5 (250+ reviews)
  • Capterra: 4.7/5 (70+ reviews)

10. helps with great communication and effective task delegation is a simple task management solution that works for everyone, including individuals, families, and teams. The app helps you view the details of your day (or a longer time) at one glance. 

You can create to-do lists, add reminders, create and assign tasks, and create calendars across multiple devices. You can also create ready-made workflow templates and customize them for better use. best features

  • Assign tasks and subtasks 
  • Choose among Calendar, Kanban, and Table View to get a bird’s-eye view of your team’s progress
  • Access 100+ custom-made templates for easy task creation
  • Get access to 6,000+ integrations, including Slack, Zoom, Trello, Asana, and more
  • Enable automation to auto-assign tasks and due dates and update status
  • Color code tasks for easy identification
  • Set advanced, customized recurring tasks limitations

  • Customer service isn’t as responsive as people would like
  • Some users had difficulty connecting the app to their calendars pricing

  • Personal: Free 
  • Premium: $5 per month, billed annually
  • Family: $8 per month (for 4 members), billed annually
  • Teams: $8 per month per member, billed annually ratings and reviews

  • G2: 4.1/5 (190+ reviews)
  • Capterra: 4.4/5 (160+ reviews)  
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Find The Right Task Delegation Software For Your Team

Task delegation software is more than enabling easy task delegation; it fosters connections that elevate teamwork. Therefore, when selecting a task delegation tool, choose one that best suits your needs and functions as both a task management and project management tool. 

Consider checking their reviews to learn what their users say about them. Also, look for their roadmap and see if they’re releasing new features regularly to stay updated with the current demands. Always take a free trial (when available) before choosing and paying for one.  

Get ClickUp for free today to experience the magic of seamless task delegation!

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