Effective employee management and streamlined communication are crucial for success in today’s fast-paced work environment. An essential element in maintaining a well-structured and cohesive workplace is the employee handbook. It serves as a guiding document outlining company policies, procedures, and expectations.
However, creating, managing, and implementing an employee handbook can be complex and time-consuming. That’s where employee handbook software comes in. With the right handbook builder software solution, you can simplify the process and ensure easy access to essential information for your teams.
Employee handbook software provides a centralized platform for creating, customizing, and distributing policies and guidelines. But the best employee handbook software facilitates a seamless onboarding process, promotes consistent communication, and ensures alignment with company values and regulations.
No matter the size of your business or your industry, this guide will help you find the perfect solution to create and manage your employee handbook effectively. Let’s dive in and discover how the right employee handbook software can enhance workplace communication, team management, and overall organizational success.
What Should You Look for In Employee Handbook Software?
Here are the most essential features to look for in your search for the right employee handbook software to streamline your company’s policies and guide your team
- Centralized repository
- Version control
- Policy templates
- Search functionality
- Collaboration and feedback
- Compliance and legal updates
- Accessibility and mobile support
- Reporting and analytics
Prioritizing these employee handbook software features will benefit your organization by providing a tailored, user-friendly solution that centralizes policy management, fosters collaborative work management, ensures compliance with essential policies, and enhances accessibility and analytics.
By selecting software that meets these criteria, you can streamline policy processes, improve employee engagement, and create a transparent and efficient work environment.
The 10 Best Employee Handbook Software to Document Every Organizational Process
ClickUp, the future of documentation, offers an outstanding solution as an employee handbook software with its collaborative ClickUp Docs feature to build a massive organizational knowledge hub. But this goes beyond documentation by connecting your employee handbooks to workflows.
By linking documents and tasks, you can streamline your processes, update workflows, change project statuses, assign tasks, and more, all within the intuitive editor. Keep important resources and company wikis organized by adding them to different sections of your workspace.
The Employee Handbook Template by ClickUp includes sections for policies about the office environment, communication, benefits, and much more so you can easily create the perfect employee handbook.
With ClickUp’s organizational features, you can easily categorize your employee handbooks for easy access and searchability. Keep important resources and company wikis organized by adding them to different sections of your workspace.
ClickUp best features
- Nested pages and styling options offer flexibility in Docs to create the most detailed employee handbook with company culture docs, company policies, workplace safety, mission statement documentation, and federal employment laws
- 1,000+ pre-built templates to create an online employee handbook or documents for a wide range of business use cases like HR, software, product, and design
- Over 15 customizable views with built-in project management features for managing tasks, team projects, and workflows
- A detailed online Help Center, webinars, and support to help you maximize the platform’s features
- Not all custom views are available on mobile (yet!)
- Robust customization options can be overwhelming at first
- Free Forever
- Unlimited: $5/month per user
- Business: $12/month per user
- Business Plus: $19/month per user
- Enterprise: Contact for pricing
ClickUp ratings and reviews
- G2: 4.7/5 (6,800+ reviews)
- Capterra: 4.7/5 (3,600+ reviews)
Blissbook is a leading employee handbook software solution that makes creating, sharing, and revisiting your employee handbook easy. With pre-built templates for company policies, federal laws, or a mission statement, Blissbook’s content library allows businesses to customize a basic handbook into a truly comprehensive handbook for the entire organization.
This employee handbook software offers a searchable database for quick information retrieval and tracking employee acknowledgments to ensure policy understanding. Real-time collaboration enables multiple stakeholders to contribute and review changes, while a centralized platform facilitates secure hosting and sharing of handbooks with employees.
Blissbook best features
- Handbook builder has an intuitive and easy-to-use interface
- Customization options for unique policies and branding
- Collaboration features enable employees and managers to provide feedback and suggest changes
- Regular updates on legal and compliance requirements
- Mobile-friendly template options and design
- Limited reporting and analytics
- Lack of integration options with other HR or project management tools
- 1 to 124 employees: $75/month
- 125 to 249 employees: $7.20/year per user
- 250+ employees: Contact for pricing
Blissbook ratings and reviews
- G2: 4.7/5 (3 reviews)
- Capterra: N/A
Handbooks.io is a powerful employee handbook software that simplifies the creation, management, and distribution of employee handbooks. Handbooks.io makes it easy to find information fast. It also lets you track employee acknowledgments, ensuring policy understanding and compliance with federal laws.
Robust analytics and reporting capabilities allow you to assess policy effectiveness and gauge employee engagement with the detailed employee handbook. These insights will help your organization identify areas that require further attention or clarification.
Handbooks.io best features
- Employee handbooks can be saved and edited as a Word document
- Up to date with current HR-approved language to cover things like employee behavior, equal employment opportunity, and health insurance topics
- Built-in state- and city-specific policies
- Does not include an editable or interactive employee handbook online
- Comprehensive (one-time): $79.95
- Comprehensive (subscription): $159.95/year
Related: Check out the 10 Best Document Editing Software for 2023
Handbooks.io ratings and reviews
- None available
ProProfs is an exceptional employee handbook software option that offers a comprehensive knowledge base platform in addition to traditional document management. It allows businesses to create a centralized hub for all their policies, procedures, and guidelines.
Using the employee handbook builder provided by ProProfs Knowledge Base, businesses can easily educate their workforce about the firm’s vision, mission, policies, and functions with helpful templates. This empowers employees to acquire more knowledge in less time, fostering a steep learning curve.
The employee handbook software ensures on-the-go access to your documents, allowing employees to access them anytime and from any device, including mobiles and tablets. ProProfs also prioritizes the security of your employee handbook. With conditional content rules, specific users can access designated pages, paragraphs, or folders based on custom rules.
ProProfs best features
- Easy-to-use employee handbook builder without coding knowledge or a technical background
- Rich text editor and content import for file formats like Word docs, PDFs, PPTs, and Excel sheets
- Multibranding and white labeling for customizing the software for different companies within a single knowledge base
- AI-powered reporting system offers deeper, data-rich insights to create the most effective employee handbook or knowledge base
- Can be challenging to access and manage landing pages
- Occasional lag on Android devices
- Everything: $49/month per author
ProProfs ratings and reviews
- G2: 4.6/5 (25+ reviews)
- Capterra: 4.6/5 (25+ reviews)
AirMason transforms how organizations create, manage, and distribute their handbooks. Airmason uses interactive features like videos, images, and hyperlinks to improve the employee reading experience.
Airmason simplifies the onboarding process by providing a seamless digital experience for new hires. Organizations can easily track employee handbook acknowledgments, ensuring policy understanding and compliance. Advanced analytics and reporting capabilities provide insights into employee engagement with the handbooks, track readership metrics, and identify areas for improvement.
AirMason best features
- User-friendly interface is easy to navigate
- Mobile-friendly design for more convenience and flexibility
- Content manager features enable just about anyone to organize and update the hadbook
- Limited customization options in templates
- Limited integration options with no ability to sync data and streamline processes
- Startup (1 to 99 employees): $149/month or $999/year
- Small Business (100 to 199 employees): $199/month or $1,499/year
- Enterprise (200+ employees): Contact for pricing
AirMason ratings and reviews
- G2: 5/5 (1 review)
- Capterra: 4.8/5 (10+ reviews)
With Igloo, businesses can create a digital employee handbook that acts as a centralized hub for workplace policies. These guidelines—from travel and remote work to security and dress code—are easily accessible and searchable, ensuring clarity and ease of use. The handbook is organized into chapters, providing a guided user experience.
With Igloo, businesses can not only manage knowledge but also maximize it. Igloo makes the list of best employee handbook software because it enables the creation of organized and searchable knowledge bases, capturing best practices and key learnings. Collaboration is facilitated through document upload, @mentions, and interactive blogs and forums.
Integration capabilities allow seamless connectivity with third-party applications, maximizing existing investments and providing employees access to essential tools. Igloo’s mobile-enabled solutions ensure accessibility from any device, offering a responsive web experience, native apps for iOS and Android, and full email integration.
Igloo best features
- Highly customizable design and layout to create a personalized experience
- Robust content management capabilities allow users to organize and access information easily
- Digital employee handbook builder has a mobile-friendly design
- Extensive functionality can result in a steep learning curve for new users
- Integration setup can be challenging
- Contact for pricing
Igloo ratings and reviews
- G2: 4.2/5 (90+ reviews)
- Capterra: 4.6/5 (30+ reviews)
Guru is one of the most innovative and best employee handbook software options because it serves as the ultimate source of truth for your organization. It seamlessly integrates with your workflow so you can quickly summon up-to-date knowledge. It offers a verification engine to ensure accuracy, allowing you to integrate it with your favorite workplace communication tools and find the knowledge you need without interruptions.
One of Guru’s standout features is Answers, an intuitive AI-powered engine that swiftly navigates your company’s information landscape. Its natural language search and personalized content recommendations quickly connect users with trusted knowledge. Plus, the Ask an Expert feature helps users connect with the right individuals for specific questions while trending topics and reading journeys keep teams informed and engaged.
Guru best features
- Chrome extension makes it easy to access when you need a quick answer
- AI-powered suggestions improve knowledge management efficiency
- Seamless integrations with popular tools such as Slack, Salesforce, and Zendesk
- Limited text editor capabilities
- Interface and navigation can be overwhelming for new users
- Starter: $5/month per user
- Builder: $10/month per user
- Enterprise: Contact for pricing
Guru ratings and reviews
- G2: 4.7/5 (1,500+ reviews)
- Capterra: 4.6/5 (85+ reviews)
With Waybook, you can consolidate all your workplace information, values, and procedures into a single, easily accessible source of truth.
One of the standout features of Waybook is its extensive library of industry-specific templates, which allows you to save time by importing your existing HR manual or creating a new one from a wide selection of templates.
The platform makes our list of best employee handbook software because it offers an intuitive interface that lets you easily edit, design, and update your content, allowing you to personalize your employee manual with images, GIFs, videos, and more.
Moreover, Waybook can automate onboarding processes and training modules, breaking down complex procedures into simple, structured workflows. You can track progress and assess knowledge through tests and quizzes, ensuring your team stays informed and aligned.
Waybook best features
- Extensive library of industry-specific employee handbook templates
- Fast search functionality
- Notifications for core updates to the employee manual
- Progress tracking ensures everyone stays up to date
- Unable to export multiple docs at once
- No language localization is available
- Waybook Care: $99/month
- Waybook Pro: $198/month
- Waybook Consulting: $95/hour
Waybook ratings and reviews
- G2: 3.5/5 (1 review)
- Capterra: 4.9/5 (45+ reviews)
Slite is a versatile employee handbook software tool that helps teams centralize and organize all of their documents. Its streamlined editor creates a smooth writing experience without distractions, allowing you to focus on the content that matters most.
With Slite, you can incorporate videos, sketches, and embedded content to enhance knowledge sharing. Add personality and visual appeal to your documentation with cover images, highlights, and hint blocks to make your employee handbook engaging and enjoyable.
Slite’s integration with popular tools like Slack, Asana, Trello, and Google Drive bolsters your existing project management structures by bringing all your team’s information together in one place. You can embed spreadsheets, videos, presentations, and sketches from various apps, eliminating the need for duplication.
Slite best features
- Simple interface that’s easy to learn for non-technical users
- Robust organization features allow users to create hierarchies and tags to structure and categorize their documents
- Seamless integrations with popular tools like Slack, Google Drive, and Trello
- Lack of open API limits integration possibilities
- Limited exporting options
- Standard: $10/month per user
- Premium: $15/month per user
Slite ratings and reviews
- G2: 4.7/5 (175+ reviews)
- Capterra: 4.7/5 (35+ reviews)
Visme is a fantastic employee handbook software tool that helps you create engaging and visually appealing employee handbooks. No design skills? No problem. Visme’s powerful presentation features are tailored for non-designers, allowing you to create professional and informative employee handbooks.
Visme’s employee handbook creator provides all the necessary elements to design comprehensive and inviting handbooks. The templates can be fully customized to showcase your company’s processes, policies, and culture. You can even enhance your handbooks with animated characters and icons to bring your company culture to life.
You can easily insert your company’s information while maintaining brand style by adjusting colors and fonts. The tool also offers features like customizable charts, interactivity, and multimedia integration, allowing you to create engaging and interactive handbooks. You can download your handbooks in various formats, share them online through links, embed them on your website, and even create page-turning flipbooks.
Visme best features
- Easy to use, even for people with no technical or design experience
- Versatile visual content creation includes presentations, infographics, reports, and more
- Interactive and animated design elements enhance visual storytelling
- Limited free version
- Limited chart and table designs
- Starter: $29/month
- Pro: $59/month
- Visme for Teams: Contact for pricing
Visme ratings and reviews
- G2: 4.5/5 (250+ reviews)
- Capterra: 4.5/5 (600+ reviews)
Empower Your Organization With Employee Handbook Software and ClickUp
Now it’s time to transform your workplace policies and procedures. With the right employee handbook software, you can streamline creating, managing, and distributing crucial information to foster effective communication and align your teams around shared goals.
By signing up for ClickUp, you gain access to a user-friendly interface, pre-built templates, and a policy content library to customize your employee handbooks effortlessly. With robust collaboration tools, real-time editing capabilities, and secure hosting and sharing options, ClickUp empowers your teams to contribute and review changes collaboratively.
The centralized platform allows for the seamless distribution of handbooks to employees, promoting a consistent understanding of company values and regulations. Don’t wait any longer to unlock the potential of employee handbook software.
Sign up for ClickUp today and revolutionize your workplace communication, team management, and policy implementation.