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10 Free Agency Timesheet Templates for Time Tracking

We all know the struggle. Hours melt into a project black hole, and billable time becomes a guessing game. But we’ve got you. Say goodbye to manual time tracking and increase your efficiency with our collection of 10 free agency timesheet templates! 

Whether overseeing a creative agency or managing an HR department, these templates are here to make your life easier. 

Use them to monitor hours, manage attendance, and boost productivity effortlessly. Don’t let time slip through your fingers—explore and download our free timesheet templates today and take control of your schedule. 🗓️ 

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What Are Agency Timesheet Templates? 

Agency timesheet templates are standardized documents designed to track the hours worked by employees within an agency. These templates typically include fields for employees to input their start and end times for each workday, together with the breaks they take. 

Agency timesheet templates may also include fields for project or client names, task descriptions, and total hours worked. They’re used to monitor employee productivity, allocate resources efficiently, and ensure accurate payroll processing.

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What Makes a Good Agency Timesheet Template? 

A good agency timesheet template lets you track employee work hours and tasks effectively and accurately. 

It should be:

  • User-friendly: It should allow employees to input their hours and relevant information easily
  • Customizable: It should let you accommodate different project or client needs
  • Easy to understand: Clear organization and layout are essential, ensuring information is easy to read

Good timesheet templates should also integrate with existing systems for payroll processing and project management, simplifying administrative tasks.

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10 Agency Timesheet Templates to Use in 2024

Let’s look at the 10 best free timesheet templates:

1. ClickUp Consultant Time Tracking Template

Monitor billable hours accurately with the ClickUp Consultant Time Tracking Template

The ClickUp Consultant Time Tracking Template helps your organization efficiently monitor consultants’ work hours and associated salaries. Consultants can use it to monitor billable hours, track task progress, and collaborate with multiple clients in real time.

This timesheet template provides several benefits, including a clear overview of project time allocation, simplified invoicing processes, accurate tracking to maintain project timelines and budgets, and improved collaboration between consultants and internal teams.

This consultant time tracking template also helps:

  • Facilitate comprehensive time tracking and management 
  • Monitor task progress with ClickUp Custom Statuses, while ClickUp Custom Fields store essential information such as effort levels, hourly rates, and payment due dates 
  • Ensure information is organized and accessible in the way you want with ClickUp Custom Views, including those for Payables, Payment Status, and an Activities Board 

Using the consultant time tracking template software is straightforward. Consultants can input timesheet data like hours worked and expenses incurred easily using the Table view in ClickUp. Automated reminders prompt regular tracking, ensuring timeliness and accuracy. 

Running reports provide valuable insights into billing and invoicing, helping consultants identify areas for improvement. Finally, generating and sending invoices becomes simple, with the ability to verify all details before submission.

And what if you want to track employee hours better? Use one of the many ClickUp Time Tracking Cards as employee timesheets:

  • Time Tracked Card: Displays the total amount of time logged on tasks within a specified date range. You can filter by users and labels for a more granular view
  • Time Reporting Card: Offers more comprehensive reporting functionalities. You can see billable vs non-billable time, include time estimates, and filter data by various criteria
  • Time Estimated Card: Tracks the total estimated time allocated to tasks within a timeframe and analyzes whether projects are on schedule
  • Timesheet Card: Shares a detailed breakdown of time tracked, mimicking a traditional timesheet format. It allows viewing time by day, week, or custom range
  • Billable Report Card: Focuses specifically on billable hours, helpful for invoicing and project cost analysis
ClickUp Project Time Tracking
Easily track time, set estimates, and add notes through ClickUp Project Time Tracking

Here’s how they can benefit you:

  • Create personalized dashboards that display time entries, filtered and grouped by various properties
  • Get a weekly or monthly overview of time spent on different projects and tasks by both hourly and salaried employees
  • Differentiate between billable and non-billable hours for accurate invoicing and payroll management

2. ClickUp Services Timesheet Template

Seamlessly track client projects with the ClickUp Services Timesheet Template

With the ClickUp Services Timesheet Template, agencies can effortlessly track employee hours weekly. 

It allows you to:

  • Consolidate service hours and billable time in one convenient place 
  • Measure resource usage across multiple projects and allocate resources effectively
  • Monitor timesheet status and track details such as total pay and hourly rates. The template offers various views for easy organization and accessibility of information, including monthly breakdowns and employee summaries
  • ClickUp Integrations with key apps like Stripe and PayPal keep everything connected

Using this employee timesheet template, you can ensure responsible time utilization, evaluate training effectiveness, and monitor workload efficiently. Simply create a spreadsheet, enter your data, calculate total hours, review it, and then use it to bill clients accurately.

To get started, add the template to your ClickUp Workspace and invite relevant members. 

3. ClickUp Attorney Time Tracking Template

Ensure accurate billing for legal services with the ClickUp Attorney Time Tracking Template

As an attorney, keeping track of billable hours, tasks, and deadlines is crucial. And that’s what ClickUp’s Attorney Time Tracking Template is made for.  

This template provides an easy way to keep track of all the details of your legal practice, including organizing tasks for each case into separate lists, seeing how much time was spent on each task or case, and setting due dates and reminders to ensure deadlines are met. 

In this time tracking template, you can: 

  • Use custom statuses to track task progress 
  • Store important client information using custom fields and visualize data using different custom views
  • Use time-tracking capabilities, tags, dependency warnings, and emails to enhance client tracking and project management

To make the most out of ClickUp’s Attorney Time Tracking Template, create a detailed profile including your contact details and area of practice, establish tasks for each project or case, and assign them to respective team members. 

4. ClickUp Personal Time Management Sheet Template

Take charge of your daily tasks with the ClickUp Personal Time Management Sheet Template

Planning and managing your schedule effectively is key to achieving your goals—big or small. With ClickUp’s Personal Time Management Sheet Template, you can simplify your daily routines and tackle your tasks confidently.

Whether you’re a novice at time management or a seasoned pro at productivity, this template caters to all levels of expertise. With just a few clicks, you can set up your personalized time management system and get started.

The benefits of this template include:

  • Improved task organization and prioritization
  • Accurate tracking of your time logs
  • Easy monitoring of deadlines

To use this template effectively, set a Goal by defining what you want to achieve. Identify the Activities required to achieve that Goal and list them all down. 

Assign Time Limits by allocating time slots for each task to prioritize them effectively. Schedule Tasks using your calendar to create a realistic and achievable pace for achievement. 

Track progress to ensure you’re on target. Finally, Review and Adjust your time management sheet regularly to update it as necessary.

5. ClickUp Time Allocation Template

Allocate time wisely with the ClickUp Time Allocation Template

Forget about spending hours creating a time allocation system from scratch. ClickUp’s Time Allocation Template is custom-built to help you (and your team) stay organized. Designed with beginners in mind, this template offers a user-friendly interface. 

With customizable status options such as ‘Complete,’ ‘In Progress,’ and ‘To Do,’ you can quickly see which tasks are on track and which ones may need additional attention. This simple, clear, and transparent visual representation ensures nothing falls through the cracks.

This template also addresses one of the biggest challenges in project management: ensuring everyone on your team is aligned and working toward the same goals. 

You can use it to easily assign tasks to team members and set deadlines to ensure everyone is working on the right things at the right time. This helps prevent duplication of efforts while keeping your projects on track.

6. ClickUp Time Management Schedule Template

Stick to your schedule effortlessly with the ClickUp Time Management Schedule Template

If you want to control your time and boost your productivity, ClickUp’s Time Management Schedule Template is your solution. This user-friendly template is designed to help you organize your schedule effectively, whether you’re a beginner or an experienced planner. 

Using such weekly timesheet templates, you can easily plan your tasks, set achievable goals, and prioritize your activities to ensure you make the most of your time.

Imagine having a clear roadmap for your day or week, with all your tasks in front of you. ClickUp’s scheduling templates allow you to do just that. You’ll be able to visualize your schedule, track your progress, and make adjustments as needed to stay on track toward your goals.

It’s flexible and customizable to fit your unique needs and preferences, whether managing a team or working solo. With features like customizable statuses, fields, and views, you’ll have everything you need to stay organized and focused.

7. ClickUp Time Box Template

Boost productivity with the ClickUp Time Box Template

The ClickUp Time Box Template is a great tool for both beginners and experienced workers to manage tasks and decide what’s important. It helps you plan your schedule so you can work efficiently. 

With this daily timesheet template, you can set clear deadlines, break big projects into smaller tasks, and use your resources wisely.

Using this template makes you more organized, helps you get more done, and makes it easier to estimate how long tasks will take. Plus, it gives you better control over your time and what you have to work with. 

Here’s a simple six-step process to make the most of it: set a timer, pick your tasks, focus on them, take breaks, repeat, and keep track of how many hours you’re working. Overall, the Time Box Template makes teamwork more manageable and keeps everyone on track by giving a clear plan for managing time.

8. ClickUp Time Analysis Template

Analyze and optimize your time usage with the ClickUp Time Analysis Template

No matter your expertise with time analysis, the ClickUp Time Analysis Template is here to support you. The beginner level offers a straightforward approach to tracking and evaluating time usage. 

As you progress, you can explore intermediate and advanced features to better understand the template and optimize your processes. Whatever stage you’re at, this template provides the tools you need to succeed.

Here are some of its benefits:

  • Identify idle time and its root causes so you can take proactive measures to boost efficiency
  • Gain insights into how time is spent and where improvements can be made with easy-to-understand visualizations
  • Track task progress effortlessly, ensuring nothing falls through the cracks
  • Capture vital information such as idle time hours and total worker costs, giving you a comprehensive view of time utilization
  • Access the information you need, when you need it—with ClickUp Custom Views

9. Google Sheets Agency Timesheet Template by Resource Guru

Resource Guru’s Google Sheets Agency Timesheet Template is a comprehensive tool to simplify time recording, project monitoring, and resource allocation for agencies. 

Its user-friendly design ensures agencies can effortlessly record billable hours, monitor team members’ productivity, and manage project timelines seamlessly.

The template’s layout is entirely customizable. Users can add or remove columns, adjust layouts, and personalize the template according to their project requirements. 

This adaptability ensures that the timesheet accurately reflects the agency’s workflow and preferences, making it a versatile tool for various projects and teams.

An exceptional feature of this template is its automation capabilities. The template automatically calculates the total hours worked by inputting start and end times for tasks and accounting for breaks and overtime. 

This automation eliminates the need for manual calculations, significantly saving time and reducing the likelihood of errors. Agencies can rely on accurate time-tracking data to make informed decisions and efficiently manage their projects.

10. Google Sheets Agency Weekly Timesheet Template by Time Doctor

The Google Sheets Agency Weekly Timesheet Template by Time Doctor lets agencies monitor team time efficiently with each contractor’s daily time-in and time-out entries. Its customizable layout allows for recording time data in a way that suits your agency’s needs. 

It provides a clear weekly overview of time spent on a project and enables transparent tracking of the hours worked and billed.

Project tracking can be done through categorized time entries, aiding effective resource allocation and prioritization. Automated calculations ensure accurate total worked hours, minimizing errors and saving time. Since it’s a cloud-based sheet, you can access it from any device and share it easily with clients and contractors for complete visibility.

This can also be used as an Excel time tracking template to simplify time management, enhance agency productivity, and facilitate informed decision-making for agencies managing multiple projects.

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Select the Right Time-Tracking Solutions for Your Agency

Whether you prioritize simplicity, detail, or customization, this list has a template to suit your workflow. For those seeking a comprehensive solution that combines powerful time-tracking capabilities with seamless project management, ClickUp can be the perfect choice.

With ClickUp’s Project Time Tracking functionality, agencies can simplify their time management processes in several ways:

  • Track time across multiple devices, making it convenient to record time from a desktop, mobile, or web browser using ClickUp’s Chrome Extension
  • Start and stop time tracking from any device and switch between tasks seamlessly with the global timer. Manual time tracking is also available for retroactive entries or entries by date range
  • Organize time entries with notes and labels, and sort or filter for better clarity
  • Sync with popular time-tracking apps like Toggl and Harvest for a unified time-tracking experience within ClickUp

In addition, you can rely on ClickUp’s Time Tracking Cards and templates to seamlessly integrate time tracking into broader project management workflows, enhancing collaboration, accountability, and productivity across the board.

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