Scheduling a meeting often seems like a frustrating game of tag. Imagine you want to set up a meeting with a potential client. They propose a slot, but you already have another client meeting at that time. You suggest a different slot, but they’re unavailable. The back-and-forth drags on, and by the time you find a mutually available slot—two weeks later—the lead has gone cold.
Thankfully, AI calendar apps like Motion and Calendly can help you avoid getting in this loop. Calendly provides a form for website visitors for scheduling meetings based on mutually available time slots. At the same time, Motion’s calendar ensures every task and meeting fits perfectly into your day.
But which tool is ideal for scheduling? Let’s explore Motion vs. Calendly in detail to help you make the best choice.
Motion Vs. Calendly: Which Scheduling Tool is Better?
Summarize this article for me pleaseWhat Is Motion?
Motion is a project management and calendar tool with built-in AI-scheduling features. It automatically schedules your important tasks, meetings, and events in your calendar based on your preferences, effortlessly organizing your day. Whether tackling deadlines or balancing meetings, Motion’s automation dedicates time to each task and meeting and keeps some buffer, too.
Motion features
Motion integrates AI-driven scheduling, task management, and collaboration into one seamless platform, eliminating manual planning. Let’s explore its best features.
Feature #1: AI meeting assistant
Do you have to manually block your calendar to avoid meetings at odd hours? Motion’s AI Meeting Assistant takes this over. It shows your preferred meeting slots in your calendar so people can schedule meetings only during that period.
You can even set daily meeting limits. Once the limit is reached, no more meetings can be booked on your calendar, creating a healthy balance between work and meetings.
Motion also helps you create a page for appointment bookings. You can easily share the scheduling link to let others book a meeting with you. Motion’s standout feature is creating custom emails to share your availability. It adds your preferred time slots in the email and the guests can click on any slot to book a meeting.
Feature #2: AI-powered calendar
Motion’s Intelligent Calendar automatically plans your day. It analyzes your preferred working hours, weekly tasks, and meetings and builds a custom schedule so you don’t have to worry about deciding which task or meeting you should focus on, on any given day.
The AI calendar also dynamically adjusts your day as priorities shift. For example, if an urgent meeting is scheduled, it will adjust your tasks and other meetings for the day. You even get notifications when your tasks or meetings go beyond your working hours, reducing the risk of burnout.
Feature #3: Smart project manager
Motion streamlines project planning by integrating tasks directly into your team’s calendars. It creates custom schedules for each team member based on their capacity and deadlines. This ensures your projects run efficiently without micromanagement.
It also prioritizes tasks based on project requirements and first adds urgent tasks into your calendar, ensuring everything is completed on time, making your workflow smoother and more efficient.
Motion pricing
- Individual: $34/month per user
- Business Standard: $20/month per user (for teams of less than 20 users)
- Business Pro: Custom pricing (for teams of 20 or more users)
Summarize this article for me pleaseWhat Is Calendly?
Calendly is a user-friendly scheduling tool that syncs your personal and work calendars (up to six of them) to show your real-time availability. You can create highly customizable booking pages and integrate them into your website or share the link via email. Guests can view your available time slots and book a meeting instantly.
Calendly features
Calendly simplifies the scheduling process for individuals and teams alike. From customizable meeting links to routing forms for high-value leads, its helpful features are designed to save time and boost productivity.
Feature #1: Customizable scheduling links
With Calendly, you can easily create a highly customizable meeting booking page using templates for different event types, like product demos or customer onboarding sessions. Once someone books a meeting, Calendly takes care of the rest. It sends a confirmation to both you and the guest, with the meeting link and other relevant details.
Here’s the cool part: it even lets you track meeting analytics! You’ll get insights like the average meeting duration, the most common types of meetings, and how many meetings were canceled or rescheduled. Just a heads-up—this feature is only available on the paid version.
Feature #2: Team scheduling
For businesses, Calendly offers real-time scheduling, group meetings, and collective availability to coordinate team schedules efficiently. It ensures that the right person or team is available at the right time, even for online meetings.
Calendly also offers a routing form to connect guests to the right team member. For instance, if your business gets inquiries for both sales and support, the form can direct sales queries to you and send support-related issues straight to your customer service team. No manual juggling required!
Feature #3: Automated reminders and follow-ups
Calendly reduces no-shows with automated email and text reminders. It sends follow-up messages to keep the conversation flowing—saving you time.
Plus, it integrates seamlessly with popular platforms like Google Calendar, Outlook, Zoom, and Salesforce. You can even use its workflow automation to trigger actions like sending pre-meeting surveys or syncing events directly with your CRM.
Calendly pricing
- Free Forever: Basic scheduling for individuals with limited features
- Standard: $12/month per user
- Teams: $20/month per user
- Enterprise: Starts at $15K/ year
Summarize this article for me pleaseMotion Vs. Calendly: Features Compared
Both Motion and Calendly are versatile scheduling apps, but they cater to slightly different needs. While Motion excels at combining scheduling with AI-driven task management, Calendly shines with its simplicity and powerful meeting coordination features.
Here’s a handy table to summarize the key features of Motion and Calendly:
| Feature | Motion | Calendly |
| Scheduling | AI-powered, customizable booking links, real-time availability | Custom booking links for various event types, customizable workflows, team calendars |
| Task management | Powerful task manager with prioritization | Limited task management |
| Calendar integration | Unified calendar for tasks, meetings, and deadlines | Syncs with external calendars |
| Collaboration tools | In-task chat, commenting, shared project plans | Limited collaboration features |
| Project management | Automates project planning and schedules tasks | Not designed for project management |
| Integrations | Integrates with various tools like Slack, Zoom, Google Calendar, and more | Integrates with CRMs, video conferencing tools, and other apps |
| User interface | Advanced, feature-rich, but can have a steeper learning curve | Minimalistic and intuitive interface |
| Free version | No | Yes |
| Pricing | Individual: $34/month for one user Business Standard: $20/month per user Business Pro: Custom pricing | Free Forever: Basic scheduling for individuals with limited features. Standard: $12/month per user Teams: $20/month per user Enterprise: Starts at $15K/ year |
| Best for | Professionals and teams that need a unified calendar and productivity tool | Individuals, small businesses, and sales teams focusing on meeting coordination |
Now, let’s compare their most powerful features in depth.
Feature #1: AI-powered scheduling
Motion and Calendly leverage AI to optimize scheduling, but their approaches and use cases differ significantly.
Motion
Motion uses advanced algorithms to analyze your calendar, tasks, and preferences to suggest optimal meeting times. It considers time zone differences, meeting duration, and individual availability to minimize scheduling conflicts.
If priorities shift or a meeting runs over time, Motion’s AI adapts by reorganizing your day in real time. Tasks are automatically rescheduled without manual intervention, ensuring that nothing gets overlooked.
Motion doesn’t just allocate space for meetings; it carves out dedicated focus time for tasks, ensuring you complete high-priority work.
Calendly
Calendly focuses on streamlining meeting coordination through customizable scheduling links and automated workflows, making it perfect for sales teams, recruiters, and client-facing roles.
Its AI-powered booking link suggests optimal meeting times based on your availability and preferences, preventing overbooking and back-to-back meetings.
While Calendly may not offer advanced task management like Motion, its AI-powered workflows simplify basic scheduling needs, such as sending custom reminders and follow-ups.
🏆 Winner: Motion takes the lead with its real-time, intelligent scheduling, though Calendly excels at pure meeting coordination.
Feature #2: Task scheduling
Both Motion and Calendly offer task management features, but they differ in their range, focus, and functionality.
Motion
Motion’s AI-driven task manager organizes tasks and incorporates them into your calendar, ensuring they are completed within deadlines.
For collaborative projects, Motion assigns tasks to individual calendars within a team so everyone knows what to work on and when. This reduces miscommunication and boosts accountability.
Calendly
While Calendly primarily focuses on scheduling, it does offer some basic task management features, such as automating follow-up emails after a meeting.
Calendly also integrates with project management tools like ClickUp, allowing you to assign tasks or set up reminders for actions that arise from meetings. While these tasks aren’t managed directly in Calendly, the integration serves as a bridge between meetings and task management.
🏆 Winner: Motion for its robust and seamless task scheduling capabilities.
Feature #3: Team scheduling
Effective collaboration is key to success in team projects and managing group schedules. Both Motion and Calendly offer features designed to enhance collaboration.
Motion
Motion is a collaborative tool designed for teams with tight deadlines. It creates personalized schedules for each team member based on tasks and availability. With real-time updates and shared calendars, teams can stay aligned and efficient, even when facing unexpected changes.
Calendly
Calendly’s team scheduling feature simplifies group scheduling by allowing participants to select available times. It also sends automatic reminders to ensure timely participation.
🏆 Winner: Calendly for group scheduling and sending automated reminders.
Summarize this article for me pleaseMotion Vs. Calendly on Reddit
To bring you deeper insights about Motion and Calendly from real user reviews, we turned to Reddit. Here’s what we learned! One Reddit user, appreciates Motion for its great scheduling options and AI features:
Similarly, some Reddit users praise Calendly for its straightforward scheduling functionality, especially for client-facing professionals.
Because they serve slightly different use cases, a head-to-head comparison may not be the best way to evaluate them. So, how do you make the choice?
Summarize this article for me pleaseMeet ClickUp—The Best Alternative to Motion Vs. Calendly
Our final verdict to the Motion vs. Calendly showdown: If you want a tool for scheduling plus task management, go with Motion—it works better for team collaboration. Looking for just a meeting scheduler? Pick Calendly.
But here’s the catch: Motion has a steep pricing for scheduling and lacks advanced task management features, like adding recurring tasks.
The ultimate solution? We suggest ClickUp, the everything app for work. It’s the best alternative to Motion and Calendly that takes care of meeting and task management under one roof, plus offers additional communication tools to keep your projects and productivity on track.
Want to schedule tasks and events, get reminders, plan your day, and monitor project progress? With ClickUp, everything is possible in one platform.
ClickUp’s One-Up #1: Plan your day seamlessly with ClickUp Calendar
ClickUp’s Calendar View centralizes all your tasks, events, and deadlines in one intuitive space.
With its drag-and-drop functionality, you can easily schedule tasks and meetings, visualize project timelines, and sync all your calendars to avoid conflicts.
Stay organized with color-coded tasks and events, making it simple to distinguish between categories, teams, or priorities at a glance.
You can even use advanced filters to focus on critical events or tasks, eliminating unnecessary clutter and keeping everyone aligned. Set Reminders in ClickUp for critical tasks and events to ensure you never miss a deadline.
Like Calendly, ClickUp lets you share your calendar with anyone. Simply set sharing permissions, copy the link, and you’re all set!
ClickUp’s One-Up #2: Schedule smartly with templates
ClickUp makes scheduling a breeze with its user-friendly ClickUp Calendar Planner Template. Just like Motion, it seamlessly combines your tasks and events into a single, unified view, giving you clarity and control over your schedule.
Whether you’re managing deadlines, meetings, or personal commitments, this template provides a clear snapshot of your day, week, or month, making planning effortless. Plus, with integrations for popular tools like Google Calendar, Outlook, and Zoom, it streamlines your workflow, ensuring all your schedules are in sync.
The best part? The template is fully customizable to fit your unique workflow and preferences. Save even more time by creating reusable templates for recurring projects and tasks, making it an essential tool for efficient scheduling and organization. It’s the best project management calendar you could ask for!
ClickUp’s One-Up #3: Improve scheduling and collaboration with ClickUp Tasks
ClickUp Tasks redefine task management by going beyond basic to-do lists, offering strong features that streamline scheduling, enhance productivity, and promote collaboration.
You can create tasks with detailed descriptions, due dates, and Custom Statuses to match your processes. Assign tasks to individuals or multiple assignees, add @mentions and comments for context, and attach relevant files directly within tasks—eliminating endless email threads.
Tasks in ClickUp can be divided into Subtasks for better tracking. You can organize everything from complex projects to daily plans using priorities, dependency relationships, and Custom Fields that record key details for every task. Get an overview of your tasks with Lists, Boards, or Calendar views, and use ClickUp Automations to reduce repetitive work, like assigning tasks or setting due dates.
Finally, by linking tasks to overarching Goals in ClickUp, you can bridge the gap between your daily efforts and your long-term vision, keeping you focused and aligned.
Summarize this article for me pleaseOther ClickUp features to improve your workflow
Boost scheduling and task management with ClickUp Brain
ClickUp Brain enhances productivity in task management and scheduling through its AI-powered features. It acts as your executive assistant to streamline individual workflows and improve team collaboration.
With ClickUp Brain, you can draft, summarize, and refine task details instantly, saving time on manual updates. ClickUp Brain automates repetitive tasks, allowing users to focus on more critical work. It can sift through tasks and provide a prioritized list of what to work on next, ensuring that important duties aren’t overlooked.
The AI can also generate real-time project summaries and updates without you needing to open each task. It answers questions about your projects or tasks contextually, reducing manual searches. As a result, you get to save up to 60% of your time, quickly grasp the status of projects, and make informed decisions.
What sets ClickUp Brain apart is its ability to analyze your workload and suggest optimizations, helping you identify bottlenecks and improve productivity.
Master project management with ClickUp
ClickUp’s Project Management platform keeps teams on track, organized, and focused. It allows you to manage everything from personal tasks to large, complex, cross-functional projects in one platform.
You can break down projects into manageable tasks, assign them to team members, and set deadlines. ClickUp’s 15+ Custom Views like List, Board, and Gantt ensure that every project is tracked in the way that works best for your team.
Additionally, you can use robust reporting tools like ClickUp Dashboards for real-time performance tracking and insights, helping you make data-driven decisions to accelerate your project’s success.
ClickUp also offers a variety of templates to help simplify your daily and team schedules. For instance, the ClickUp Daily Planner Template allows you to organize your tasks, set priorities, and stay focused throughout the day.
If you’re managing team schedules, the ClickUp Employee Schedule Template helps you easily assign shifts and track availability, ensuring seamless coordination across your team.
These templates save time on repetitive tasks and improve efficiency, making it easier to stay organized and on track.
Summarize this article for me pleaseTry ClickUp: The Perfect Solution to the Motion Vs. Calendly Debate
Calendly schedules meetings. Motion combines meeting scheduling with task management.
But ClickUp? It’s in a league of its own. Designed to revolutionize how you work, ClickUp offers unmatched flexibility to manage tasks, plan projects, and schedule your time—all on a single, powerful platform.
With its AI-powered scheduling tools, ClickUp goes beyond managing tasks; it predicts priorities, optimizes your schedule, and automates workflows to save you hours. Seamlessly integrate ClickUp with your favorite tools, track progress in real time, and empower your team to collaborate effortlessly.
Sign up for free today and discover why ClickUp is the smarter, faster, all-in-one solution for productivity.
Everything you need to stay organized and get work done.
