The 16 Top Microsoft Project Alternatives & Competitors in 2023 (Free & Paid!)
Microsoft Project is the largest and most well-known project management tool available. It was released in 1984 when any type of desktop software was a novelty. But because of that history, it can definitely seem outdated.
Sure, it paved the way for modern project management software (like Microsoft Planner), but now it lacks new innovation. It’s too scared of alienating its user base. That doesn’t bode well for new ideas!
That’s why we’ll go over the top 16 alternatives to Microsoft Project. We’ll provide you with a detailed review of each one along with their pros, cons, pricing, and user reviews.
Let’s get started!
Why to Look for a Microsoft Project Alternative?
One of the biggest drawbacks to Microsoft Project is its clunky nature and steep learning curve. In many ways, Microsoft Project protects those who know it best.
It takes so long to master that anyone who does master it feels like they must defend their position (and the use of Microsoft Project).
“Microsoft Project is powerful when it comes to the more detailed aspects of project management, such as resource management, customized reports, and timesheets. Powerful doesn’t mean easy or simple, of course,” states one review of MS Project.
It can effectively create a project plan and drill down into the nitty-gritty of your resources but you shouldn’t use it unless you are already trained to tame the beast that is Microsoft Project.
And just take a look at this…that’s not so user-friendly!
What are the drawbacks of using Microsoft Project?
- Need a certified project manager
- Depends on exports
- Long adoption time
But thankfully, we are in a new century, and there are tons of great Microsoft Project alternatives that you can use!
16 Best Microsoft Project Alternatives
Whether it’s ClickUp, Asana, Trello, or any of the other 16 Microsoft Project alternatives we listed here, you’re sure to find one that fits your needs.
Take a look at this list for a feature comparison of the best Microsoft Project alternatives.
ClickUp is an all-in-one tool that offers a fundamentally new way to work that makes it simple to manage multiple projects with your team. It’s a beautiful and easy MS Project alternative!
Here’s a quick overview of some key ClickUp features:
- Powerful Agile Dashboard: offers you a central place to receive Agile project insights like overall project health, project goals, project timelines, and much more
- Comments: have dedicated project conversations with built-in document sharing/file sharing for different project files
- Tasks: each comes with their own task status bar and message boards for better teamwork, and you can break each task down further into subtasks and checklists
- Powerful integrations: integrates with time tracking tools and other productivity tools for managing your onsite as well as virtual teams
- Beautiful interface
- Has a Free Forever Plan
- Support for all operating systems like Windows, Mac, iOS, and Google app
- Multiple views, including a list, board, timeline, and Gantt chart view
- Built-in project planning and project scheduling features
- Advanced features dedicated for Agile projects
- Powerful mobile app for remote project management
- 100MB of storage on Free Plan
- Can’t export dashboards
Learn more about our product roadmap here.
“ClickUp is the swiss army knife of task and project management apps.” — G2 Crowd
“Life changing tool. Brings back the much-needed perspective on high priority tasks. Helps in keeping track of what we accomplished, spent more time during a given year. Cannot live without!” – Capterra Verified Review
“It is great how easy the migration process was when we moved to ClickUp. The platform works for every project scenario you need: clients, personal tasks, projects, you name it. If offers a good amount of tools to keep tracking of everything a project involves.” – Capterra Verified Review
ClickUp pricing plans:
Free to $9/user/month (Basic plan for free and Business plan for $9)
Asana started in 2011 and quickly gained a lot of notoriety due to the founders’ connections to Facebook. With that pedigree, Asana had no problem raising funding and is on track to be a $1 billion company soon.
But does that mean this tool is right for your team members? Not necessarily.
Asana has a simple interface with clear sections for effective visual project management. Much like its name, it has a calm UI that helps you feel settled when working. This alone makes it a great Microsoft Project alternative.
Despite a fast start, their product development has lagged in recent years. And Asana is not great for all teams across your organization: most software development teams wouldn’t use it.
- Very customizable
- Great shared calendar sync
- Good recurring project task management system
- Free Microsoft Project alternative
- Portfolio management
- No native time tracking
- Gantt chart only through an add-on
- Big learning curve
- No mind maps
- Has user minimums
- No slash commands
“We juggle many competing projects and deadlines, so it helps keep everything in one big picture, in a place we can talk about individual tasks as we go along. I prefer this workflow to Slack-like emphasis on chat/email, etc. Asana’s prospects for time planning are getting better, but are a bit obfuscated right now.” — G2Crowd
“I use Asana everyday to manage my tasks. I encourage my team to maintain their work through Asana. Overall it’s a nice and effective tool. During this current scenario, it’s really helpful for your remote working. Although I believe it is a little expensive compare to similar task management Apps. But the features are really good.” – Capterra Verified Review
Free to $24.99/user/month (The basic version is free, premium plans start from $10.99)
ProofHub is a Microsoft alternative that comes with a wide range of advanced features. It brings together every important aspect of your work and projects at a centralized place. Like some of the other tools above, it allows you can create tasks, assign them to multiple team members, and visualize the progress of projects in different project views like Kanban boards, table view, and Gantt view.
It also provides robust work monitoring tools such time tracking, progress tracking, and in-depth project reports to help you keep track of your team’s progress. Proofhub’s biggest draw is the flat-rate pricing, meaning that your expenses don’t increase as your team scales.
Proofhub is also available as a mobile app for Android and iOS users.
- All-in-one platform
- Intuitive interface
- Excellent project customization
- Seamless team collaboration and communication
- Single sign-in on Google
- Notification management might be improved
“We chose ProofHub because of the extensive set of services it provides at an affordable price. You can use one portion of ProofHub for internal projects and a completely different one for client collaboration. As a result, it is a full package for us.” – Capterra
“I love how there is a format for everything you might need to do; I use it for tracking client projects, managing tasks, sharing files, proofing designs, taking notes, tracking time, checking progress reports, and much more. Also, ProofHub’s flat pricing is a cherry on top” – G2Crowd
ProofHub’s paid plans start from $45/month, billed annually (no per-user fee).
Paymo is a solid project management app. Nothing flashy here.
They have a nice home screen that highlights what your most critical items are for the day, which helps track deadlines.
They also offer board views, similar to ClickUp and Trello. They have robust dashboard features to help you gauge the project progress and have a centralized place for managing complex projects. Paymo is a safe pick your project managers will be comfortable with.
- Mobile app with project tracking
- Customizable timesheets
- Beautiful, interactive Gantt charts
- Task planning and task dependencies
- Free Microsoft Project alternative
- Integrations only on the paid plan
- Only three invoices with the free plan
- A lot of views can make it difficult to learn
“There’s no import function for tasks/projects so there’s a very manual process required to get up and running if you’re moving from different tools.” — G2Crowd
“For a mid, small or solo user paymo is just enough to manage any kind of project. The free plan is enough and offers enough features to start and then upgrade if needed.” – Capterra Verified Review
$8.95 to $14.25/user/month
Monday is based on turning things green, meaning they want you to check off a bunch of things. They’ve also developed a very interesting table/task manager hybrid, with lots of custom fields to make certain tasks the way you want them.
The problem? That’s not always scalable across large-sized teams for effective online collaboration. They also have a limiting free trial version that won’t give you enough time to explore all of their useful features without paying a hefty fee.
Despite an impressive advertising push, anyone with a working knowledge of Google can also find a lot of their features for free elsewhere (like at ClickUp!).
- Intuitive interface and
- Offers a Chrome extension too
- Lots of customizability
- Integration with Dropbox and OneDrive
- No calendar
- No recurring tasks
- No subtasks
- No slash commands
“Overall, Monday is a great tool to manage workload, projects, and keep people working together in a collaborative space. I would highly recommend this product to others if they are looking for an inexpensive, easy to use tool that is easy to implement. However, just beware, you will need to have an idea of how you want to use this tool otherwise the features may be too plentiful and not explained well enough to help out a user who is just looking for ideas.” – Capterra Verified Review
👉 See how Monday compares to Asana!
$8 to $16/month/5 users
Another team collaboration tool, this one is less powerful than MS Project but will have some of the features you want from a development perspective like issue tracking, repeating tasks, and team chat. It has reports too, but may not be as advanced as Microsoft Project.
- Easy to use
- Clean interface
- Google Calendar Sync
- Not many integrations
- No private notes
- No Gantt Chart feature
- No kanban board
“The visual environment lacks color, could improve by adding items that allow employees to differentiate quickly without reading, assigning color labels to each one in order to quickly detect any change or observation as well as its source…” — G2Crowd
“This product is very easy to use, but the user interface is not very intuitive. The pricing is fair considering what you will get in return. If you plan to use this for a personal reason then this tool may be sufficient.” – Capterra Verified Review
Free to $20/user/month (The paid plan starts at $5)
nTask views itself mostly as an Asana replacement, but it’s also great as a simpler tool than Microsoft Project.
nTask has solid reporting tools around time tracking, work progress tracking, and meetings that all managers will love.
It also has built-in Gantt charts to view multiple projects from a high level. Add in their bug/issue tracking and it might be an easy solution compared to Microsoft Project.
Like most of these productivity tools, it’s a lot more affordable than Microsoft Project as well which makes it a good MS project alternative.
- Very affordable
- Meeting manager tool
- Bug/Issue tracking
- Task dependencies
- No timer
- Bad app for mobile access
- Gantt Charts are not interactive (yet)
“The biggest difference in the meeting functionality compared to something like GCal is that you can create a detailed agenda, store meeting minutes, and automatically share it with a project team, without ever leaving the app.” — Bombchelle
“There is not much to dislike in this app. The integrations are flawless and work perfectly. Where, on one hand, the frequent updates supplement and enhance the usability of this app, it sometimes takes a while to get used to those changes.” – Capterra Verified Review
Free to $7.99/user/month (The paid plan starts at $2.99)
Zenkit is a potent Microsoft project alternative, with lots of different views, including a board and table view.
It includes activity tracking and notifications, so you always know what each member of your whole team is working on. It’s perfect for managers to get a high-level project view of upcoming projects too.
But because of some of its missing features, this may not be the best option for a complex, large project. You’ll also get rich text editing and custom backgrounds to make Zenkit your own.
- Multiple views
- Easy project task management
- Mind mapping tools
- No Gantt charts
- No time tracking
- No public API
- Long load times
“The user interface can seem a little utilitarian and not as friendly as some other software systems.” — Capterra
“Excellent experience with customer service. The only glitch was a small one when I upgraded my plan, but they helped me figure out a way around it. I love that they continue to develop the software instead of allowing it to remain stagnant.” – Capterra Verified Review
Free to $29/user/month (only the Personal/individual plan is free, the Team plan starts at $11)
It’s a relatively new tool, so there will be an adoption curve. Team members also use it to manage their internal communication, so you could wean yourself off Slack if you wanted to.
It may not be the best for several projects, but it’s a simple tool to help your small team stay focused and communicate.
- Lots of third party integration
- Internal communication
- Clean interface
- No desktop app
- No enterprise plan
- English only
“Alerts section can get overwhelming at times, more control over what kind of alerts I receive would be ideal.” — Review on Capterra
“It would be nice to customize the software a little more and use our own company branding. Can’t think of anything else that we didn’t like as of yet.” – Capterra Verified Review
Free to $15/user/month
Basecamp took a whole different approach to project management software compared to Microsoft Project.
They focus on team communication and project files over due dates and tasks, making them one of the leaders for communicating with large teams, clients, and vendors.
With Basecamp, you can set your to-do lists, add messages, and update your project schedule. It’s more about information and advanced collaboration features rather than an exact project management solution.
Think of it as a unified place for updates, but not project specifics.
- Same price, no matter how many users
- Unlimited users and tasks
- Limited features
- No time tracking
- Unappealing project dashboard
- No analytics
“Basecamp requires a bit of learning initially, not anyone could handle it at first, so I would only dislike that, but it’s not a counter because it really is software that is worth using.” — G2Crowd
“I mainly use it to collaborating on project with my team members which working on the other branches. We can communicate and work on the same task in real-time and making the project collaboration process very effective.” – Capterra Verified Review
This is one of the most comparable tools to Microsoft Project. You can track your project financials, identify risks, set up custom workflows, and facilitate collaboration with project files and comments like the other task management platforms.
If you want to shake off Microsoft Project, but need something that’s technically similar, Celoxis may be the program for you. They also offer local, on-premise solutions if you prefer, but we’d opt for their cloud-based, simple project management software.
- Auto project scheduling feature
- Very customizable
- Good project resource management tools
- Tracks project statuses
- No phone support
- Only one type of paid plan
- No iPhone or Google app
- UI needs improvements for better user experience
“I manage 20-25 projects at any given time, so tracking time and project status is a bit difficult. Celoxis makes it easier for me to do this efficiently, without taking too much time away from ‘real work.’” — G2 Crowd
“Our overall experience with Celoxis has been on the positive side. The tool has helped us keep all our projects on track and collaborate within the team. The price and value is exceptional, especially for a small team like us. We don’t use much of the resource management or other features of the tool, just keeping our projects on a strict timeline and tracking efforts towards various activities.” – Capterra Verified Review
$25/user/month to $450/user/one time
Want to manage your sales contacts with your tasks?
RaveTree offers a solid CRM function alongside its project management platform.
RaveTree stands nicely as an alternative to ms project with its resource management and admin tools.
- Highly Intuitive
- Includes CRM
- Client Portal
- No Gantt charts
- No mobile iOS or Android app
“Ravetree is fairly new, but for how new it is, it still works great. It does have changes implemented every now and again, but it’s also helpful that it’s constantly improving to make it easier to use. The company is smaller, but that has made customer support more attentive!” — G2Crowd
“I love it overall. No big complaints. I would say it could be helpful to move around my boxes on my home page so that if I want my upcoming milestones to be the main box I see, I can move it over to that section. I hated Workamajig, but it did allow that functionality.” – Capterra Verified Review
From $29/user/month to $39/user/month
Wrike is for active teams looking for additional support with managing projects. Wrike banks on its accessibility, meaning that you can see a lot of things in one view without too many extra clicks.
The hierarchy is well-defined. If you hover over a project task, the important details will be pulled up automatically. However, it lacks multiple views and favors the List and Waterfall methodologies.
If your team needs something similar to MS Project, but with fewer bells and whistles, then you may find a home with Wrike. Even though it isn’t an open-source project management tool, it offers a free version.
Learn about using Wrike for project management.
- Assign tasks using drag and drop menu
- Quick setup
- Time tracking
- Work management function like creating work breakdown structure
- Poor Interface
- Poor Customer Service
“Wrike is unique with respect to other similar applications because it is not just a project management tool. It also functions as a work management tool, which is slightly different.” — G2Crowd
“With its rock-solid performance at work, I couldn’t notice demerits with the app. However, it’s quite expensive when it comes to pricing. But the features we are getting up with the app purchase is at the top, and can’t deny that it’s way better than other competitive project management tools.” – Capterra Verified Review
Free to $24.80/user/month
PlanView (formerly Clarizen) is a hefty project tool that any serious (and certified!) project manager may want to consider. This tool is for project planning and etching each detail into stone when you can’t afford to be wrong.
PlanView gives you serious chops to scope, set specifications, estimate times, schedule due dates, and staff your project appropriately. The back-end technicality does the heavy lifting, but the interface isn’t cutting edge.
If you’re looking for a serious technical solution (that feels that way, too) then try out PlanView.
- Great project scheduling with recurring tasks
- Portfolio management and multiple projects
- Built-in capacity planning, resource allocation, and resource management
- Project timelines for better task management
- Clunky interface
- Doesn’t offer much for Agile project management teams like Scrum and Kanban
- Poor search functionality
“The most difficult part of implementing Clarizen in my environment was the initial configuration through the Clarizen Admin portal. It was quite overwhelming at first however after some practice I have become better at making changes on the fly. I am hoping to also attend one of Clarizen’s on-site training courses soon to continue to develop my skills.” — G2Crowd
“It is an amazing project tracking system, has helped us to improve the tracking of our projects and avoid delays. To add notes or comments to task and projects help to find issues and help us to increase the quality.” – Capterra Verified Review
Jira is a Microsoft Project alternative if you’re running a software development, product management, or QA team. However, like Microsoft Project, Jira has grown into an old and outdated platform.
It’s a difficult tool to use unless you’re nested deep within the development process. It has lots of integrations, issue tracking, and bug tracking features. For other teams, it’s not a valuable tool.
Learn about using Jira for project management.
- Lots of integrations like Dropbox
- Text and email notifications
- Issue alerts
- Extremely complicated
- Hard setup
“In general, it is an excellent tool for controlling team work.” – Capterra Verified Review
“The pro is also the con with this software. Just because you CAN do anything with it, doesn’t mean it will be easy, efficient, or intuitive. It’s easy to get lost JIRA because there’s so many features, menus, options, tabs, bars, and windows – many of which look the same but don’t work the same. You never know if doing something as simple as copying and pasting issues is going to work the way you expect (such as CTRL+C, CTRL+V), or if you have to open up several different windows with millions of different options in order to do it.” – Capterra Verified Review
Free to $14/user per month
Now for something completely different.
Instead of using lots of lists to manage projects, you can switch to cards and a Kanban board for your task management. The system, made popular with Japanese manufacturing, has taken on a life of its own, primarily through the influence of Trello.
Besides creating multiple tasks, it’s also become popular as a project data repository. Its public sharing features have also helped make it a productivity suite leader with teams, hobbyists, and friends.
- Easy onboarding
- Easy to assign tasks and track progress
- Simpler to use than most
- Real-time team collaboration capabilities
- No Gantt chart
- No calendar
- No sprint feature
- Integrations only available on the paid plan
- No native docs
“Its interface is a little basic, I can also say that its search engine is not efficient since it does not find what I’m looking for, besides the free version is very limited.” — G2Crowd
“A great product management tool for coordination. It took me some time to get used to all it could do and how I wanted to use it, but now I really enjoy it. The best part is the free option to use it (which is what I use) and it works well for my needs.” – Capterra Verified Review
Free to $17.50/user/month (Paid version starts from $9.99 while the Enterprise plan starts from $17.50)
Find the Best Microsoft Project Alternative for Your Team
There’s not a simple way for teams to effectively collaborate, there aren’t many tutorials and it functions in a blocky way, much like Excel project templates. Obviously, this isn’t the most appealing tool when there are so many great cloud-based project management software available.
When your entire team desperately needs something the whole organization can use, it’s time to ditch Microsoft Project for a new, collaborative project management solution. You’ll get more work done and faceless bottlenecks.
Sign up with ClickUp today and take your project management to a whole new level.