15 Best Microsoft Project Alternatives for 2025

An alarming 70% of organizations experience at least one project failure in a financial year—proof that better tools and strategies are essential.

While Microsoft Project might seem like the ‘standard’: its steep learning curve, limited collaboration options, and hefty price tag don’t always make it the right fit, I’ve worked with teams that spent more time learning the tool than actually managing their projects.

There are smarter, more intuitive options out there—project management software that adapts to how you work. Whether you’re leading a small, fast-paced team or orchestrating complex enterprise workflows, you’ll find a better Microsoft Project Alternative here.

I’ve explored dozens of project management tools and understand how impactful the right one can be.

In this blog post, I’ll walk you through 15 Microsoft Project alternatives for 2025—tools that make planning, tracking, and collaborating much smoother.

15 Best Microsoft Project Alternatives for 2025

⏰ 60-Second Summary

Take a look at these 15 Microsoft Project alternatives:

ClickUp: Best for AI-powered project management
Smartsheet: Best for spreadsheet-style project management
Monday.com: Best for visual workflows and collaboration
Wrike: Best for cross-functional and enterprise teams
Teamwork: Best for client-focused project management
Jira: Best for agile and software development teams
Zoho Projects: Best for budget-friendly project management
GanttPRO: Best for Gantt chart enthusiasts
Trello: Best for simple Kanban project management
Basecamp: Best for simple team communication and project tracking
Asana: Best for task and workflow management
ProofHub: Best for centralized project and collaboration management
Notion: Best for customizable project workspaces
nTask: Best for simple and affordable task management
Celoxis: Best for enterprise-level project management

Try ClickUp for Free!

Microsoft Project Limitations

Here are some of the key limitations that often leave teams searching for an alternative to Microsoft Project:

Steep learning curve: Its complex interface and feature-heavy design can overwhelm new users, making onboarding challenging
Limited collaboration: Microsoft Project isn’t built with real-time teamwork in mind. There’s no seamless way for team members to communicate, share updates, or collaborate directly within the platform without relying on external tools
Rigid and outdated interface: It lacks the intuitive, modern feel that many competitors now offer, making it rigid, outdated, and harder to adapt to fast-moving or non-traditional workflows like Agile or Kanban
Price and accessibility: Microsoft Project’s cost can be a dealbreaker for smaller businesses and startups. Plus, it’s not the most accessible solution, requiring a Microsoft 365 subscription, and its compatibility is limited to Windows users, leaving Mac users out of the loop
Lack of integration: Integrations are limited, making it difficult to sync your project workflows with the tools your team already uses, such as Slack, Google Workspace, and modern CRMs

Microsoft Project Alternatives at a Glance

Here’s a quick overview of 15 powerful alternatives to Microsoft Project, each offering something unique to help you manage projects with more ease, collaboration, and flexibility:

Tool	Best for	Use cases	Pricing
ClickUp	AI-powered project management	Managing complex projects, remote team collaboration, automating workflows, and scaling for teams of all sizes	Free Forever Unlimited: $7/user per month Business: $12/user per month Enterprise: Contact for pricing ClickUp Brain: Add to any paid plan for $7 per member per month
Smartsheet	Spreadsheet-style project management	Executing resource-heavy projects, automating repetitive tasks, and creating detailed project schedules	Free trial: 30-day free trial available Pro: $12/user per month Business: $24/user per month Enterprise: Custom pricing Advanced Work Management: Custom pricing
Monday.com	Visual workflows and collaboration	Planning marketing campaigns, managing visual workflows, and tracking team goals	Free Basic: $12/user per month Standard: $14/user per month Pro: $24/user per month Enterprise: Custom pricing
Wrike	Cross-functional and enterprise teams	Coordinating large teams, managing workloads, and improving workflows across multiple departments	Free Team: $10/user per month Business: $24.80/user per month Enterprise: Custom pricing Pinnacle: Custom pricing
Teamwork	Client-focused project management	Managing client projects, time tracking for billable hours, and improving client communication	Deliver: $13.99/user per month Grow: $25.99/user per month Scale: $69.99/user per month Enterprise: Custom pricing
Jira	Agile software development	Executing agile sprints, tracking software bugs, and streamlining product development workflows	Free Standard: $7.53/user per month Premium: $13.53/user per month Enterprise: Custom pricing
Zoho Projects	Budget-friendly project management	Managing small to medium-sized projects, tracking team progress, and automating basic tasks	Free Premium: $4/user per month Enterprise: $9/user per month
GanttPRO	Gantt chart-focused project planning	Creating detailed Gantt charts, managing timelines, and handling resource allocation	Basic: $9.99/user per month Pro: $15.99/user per month Business: $24.99/user per month Enterprise: Custom pricing
Trello	Simple, visual task management	Organizing personal to-do lists, visualizing small team projects, and organizing tasks with Kanban boards	Free Standard: $6/user per month Premium: $12.50/user per month Enterprise: $17.50/user per month (billed annually)
Basecamp	Simplified team collaboration	Centralizing team communication, managing small projects, and sharing files with minimal complexity	Free Basecamp: $15/user per month Basecamp Pro Unlimited: $299/month (billed annually)
Asana	Task management for growing teams	Managing team workloads, tracking project goals, and handling multi-step projects	Personal: Free Starter: $13.49/user per month Advanced: $30.49/user per month Enterprise: Custom pricing Enterprise+: Custom pricing
ProofHub	Centralized project and team management	Reviewing creative assets, managing deadlines, and collaborating with teams in one centralized workspace	Ultimate Control: $99/month Essential: $50/month
Notion	Flexible workspace and knowledge management	Combining project management, documentation, and knowledge sharing into one customizable workspace	FreePlus: $12/seat per month Business: $18/seat per month Enterprise: Custom pricing Notion AI: Add to your workspace for $8 per member/month (billed annually)
nTask	Affordable task and project management	Managing simple projects, planning meetings, and assessing risks on a budget	Premium: $4/user per month Business: $12/user per month Enterprise: Custom pricing
Celoxis	Enterprise-grade project management	Overseeing large-scale projects, tracking budgets, and analyzing resource utilization for enterprises	Essential: $25/user per month (billed annually) Professional: $35/user per month (billed annually) Business: $45/user per month (billed annually) Enterprise: Custom pricing

💡 Pro Tip: If you’re switching from Microsoft Project to a new tool, start small. Test it with one team or project before rolling it out company-wide. This allows you to identify what works and tweak workflows without overwhelming your team.

The 15 Best Microsoft Project Alternatives to Use

Now, let’s take a closer look at these Microsoft Project alternatives:

1. ClickUp (Best for AI-powered project management)

Manage tasks and hit every deadline with ClickUp’s Project Management

From managing sprints with agile teams to planning campaigns as a creative professional, I’ve found that ClickUp—the everything app for work—evolves with your project needs as few other tools can.

For instance, ClickUp’s Project Management helped me easily manage my tasks, timelines, goals, and resources in a single workspace.

Whether I was handling personal projects or overseeing complex team workflows, ClickUp adapted to my needs with its wide range of views, visual dashboards, mind maps, real-time communication solutions, document management tools, and so much more. What sets ClickUp apart is its in-house AI-powered assistant, ClickUp Brain.

Start Using ClickUp Brain

From automating task creation and generating insights to summarizing lengthy updates or documents, ClickUp Brain can help you work smarter and more efficiently.

It also allows you to improve productivity by automating task creation, summarization, and reporting.

Besides tools for task tracking and remote team collaboration, I could also manage simple to-do lists or full-scale projects with several customizable templates like the ClickUp Project Management Template.

This template breaks down silos and barriers, enabling project, program, and project portfolio management to be executed effectively and quickly.

No wonder Cartoon Network’s social media team doubled its output in 50% less time with ClickUp as the team’s one source of truth. I can relate—before finding the right tool, it felt like every project was more about managing chaos than creating results. ClickUp changes that.

You can customize workflows, assign tasks, set deadlines, and track progress in real time—whether you’re using visual dashboards, Kanban boards, Gantt charts, or simple lists.

ClickUp best features

Switch between different ClickUp Views—List, Kanban, Gantt charts, Calendar, and more to visualize projects your way
Manage complex workflows with task priorities, dependencies, and timelines via ClickUp Tasks
Monitor productivity and allocate resources effectively with built-in ClickUp Project Time Tracking
Leverage assigned comments, real-time document editing
Manage projects end to end, from brainstorming with ClickUp Whiteboards to tracking performance with ClickUp Dashboards
Add a built-in AI notetaker to your project meetings and get a concise summary, plus action items delivered on a private doc
Keep project descriptions centralized with the platform via ClickUp Chat, the platform’s integrated chat capability

ClickUp limitations

With so many customizable features, it may take time for new users to navigate the platform effectively

ClickUp pricing

free forever

Best for personal use

Free Free

Key Features:

60MB Storage

Unlimited Tasks

Unlimited Free Plan Members

unlimited

Best for small teams

$7 $10

per user per month

Everything in Free Forever plus:

2GB Storage per user

Unlimited Folders and Spaces

Unlimited Integrations

ClickUp ratings and reviews

G2: 4.7/5 (9,500+ reviews)
Capterra: 4.6/5 (4,000+ reviews)

What are real-life users saying about ClickUp?

A friendly tool that allows me to monitor every task, and every client, add due dates, and automate processes. It also helps me communicate effectively with my team and co-workers and organize all documents in one place.

Ninoshka N, Project Manager

🧠 Fun Fact: ClickUp was born out of frustration with other project management tools. The founders wanted an all-in-one solution that eliminated the need to juggle multiple apps—so they built it themselves!

2. Smartsheet (Best for spreadsheet-style project management)

Smartsheet will feel like fresh air if you find spreadsheets comforting for managing data.

I tested it on several complex project executions, and what I appreciate most is how it combines the flexibility of spreadsheets with powerful project management features.

Smartsheet allows you to easily track tasks, dependencies, and timelines in a way that feels intuitive if you’re familiar with Excel but offers so much more.

Smartsheet best features

Create and manage spreadsheets with advanced project management capabilities like Gantt charts
Automate repetitive tasks to streamline workflows and reduce manual effort
Track project progress and performance in real time using custom project dashboards and reports
Manage team resources effectively, allocate tasks, and monitor team utilization

Smartsheet limitations

There’s a learning curve, especially if you’re not used to spreadsheet-based project management tools

Smartsheet pricing

Free trial: 30-day free trial available
Pro: $12/user per month
Business: $24/user per month
Enterprise: Custom pricing
Advanced Work Management: Custom pricing

Smartsheet ratings and reviews

G2: 4.4/5 (18,000+ reviews)
Capterra: 4.5/5 (3,000+ reviews)

What are real-life users saying about Smartsheet?

Smartsheets did not have the learning curve I had originally thought, and for the most part was very straightforward and easy to use. I was able to use this to keep track of lists of many of our students, and the ability to automate these lists and have them work with each other to keep track of changes in real time is extremely helpful. I also use Smartsheets a ton, and it has been part of my daily routine for a while now. The ability to export to and import of Microsoft Excel has also been a huge bonus.

Verified user, G2

3. Monday.com (Best for visual workflows and collaboration)

From daily to-dos to sprawling projects, I put Monday.com through its paces, and its adaptability impressed me. What stands out is how customizable it is.

The platform offers multiple views—Gantt charts, Kanban boards, timelines—and you can easily switch between them to see what works best for you. Its communication plan templates are great for teams that need to stay on the same page in real time.

Monday.com best features

Create color-coded dashboards to track project progress and team goals
Automate routine tasks and updates to save time and reduce manual work
Collaborate in real time, share files, and comment on tasks directly within the platform
Integrate with other tools like Slack, Zoom, and Google Drive to centralize communication

Monday.com limitations

The platform can feel overwhelming for small, simple projects with all the features available

Monday.com pricing

Free
Basic: $12/user per month
Standard: $14/user per month
Pro: $24/user per month
Enterprise: Custom pricing

Monday.com ratings and reviews

G2: 4.7/5 (12,500+ reviews)
Capterra: 4.6/5 (5,000+ reviews)

What are real-life users saying about Monday.com?

Monday.com provides visual dashboards that provide a clear overview of tasks, deadlines, and progress, ensuring everyone stays aligned. I can easily check on progress on a project without having to wait for an update from the Project Manager. Monday.com tools make project management and working between sales and operations a more efficient and smoother process.

Jena R, VP Strategic Account Management

📮ClickUp Insight: A typical knowledge worker has to connect with 6 people on average to get work done. This means reaching out to 6 core connections on a daily basis to gather essential context, align on priorities, and move projects forward. T

he struggle is real—constant follow-ups, version confusion, and visibility black holes erode team productivity. A centralized platform like ClickUp, with Connected Search and AI Knowledge Manager, tackles this by making context instantly available at your fingertips.

Try ClickUp for Free!

4. Wrike (Best for cross-functional and enterprise teams)

For sprawling, cross-functional projects, Wrike hits the sweet spot between flexibility and control. This is especially important when dealing with different teams or departments.

The ability to create detailed Gantt charts, plan resources, and track progress while managing projects, all in one place, makes Wrike a powerful Microsoft Project alternative.

Wrike best features

Automate workflows to reduce manual effort and boost productivity
Handle team resources and workloads with advanced resource management and planning tools
Collaborate on creative work with built-in proofing and feedback tools
Integrate Wrike with tools like Slack, Google Drive, and Microsoft Teams

Wrike limitations

Wrike’s pricing can be restrictive for smaller businesses, especially those on a tight budget

Wrike pricing

Free
Team: $10/user per month
Business: $24.80/user per month
Enterprise: Custom pricing
Pinnacle: Custom pricing

Wrike ratings and reviews

G2: 4.2/5 (3,500+ reviews)
Capterra: 4.3/5 (2,500+ reviews)

What are real-life users saying about Wrike?

Helpful PM tool for all of our team needs – from scheduling and resourcing to accurate reporting. We use this everyday, and integration was super easy. Customer support is always available.
Interface could be better, but overall a great product.

Morgan M, Creative Product Manager

5. Teamwork (Best for client-focused project management)

If you work in an agency environment, Teamwork’s ability to track billable hours, generate invoices, and create client portals makes managing client expectations much easier.

It’s also incredibly useful for organizing multiple projects at once.

What stands out most is the client portal feature. You can invite clients to specific projects so they can check on progress, see the latest deliverables, and share feedback without sending endless emails. For me, this makes the whole process more transparent and organized.

Teamwork best features

Manage resources, deadlines, and tasks in one place with detailed project planning tools
Automate tasks like notifications, status updates, and task assignments to save time
Integrate with tools like Slack, Google Drive, and HubSpot

Teamwork limitations

The user interface can feel a bit cluttered at times, especially when working with multiple projects
The reporting features aren’t as advanced as those of other tools

Teamwork pricing

Deliver: $13.99/user per month
Grow: $25.99/user per month
Scale: $69.99/user per month
Enterprise: Custom pricing

Teamwork ratings and reviews

G2: 4.4/5 (1,000+ reviews)
Capterra: 4.5/5 (900+ reviews)

What are real-life users saying about Teamwork?

The most helpful thing about teamwork is that it is very easy to use and very useful for tracking the project estimation which needs to meet the deadline.

Jay S, QC Manager

👀 Did You Know? Organizations with strong project management practices in scope, budget, schedule, and performance measurement achieve a 92% project success rate, compared to just 33% for underperforming organizations.

6. Jira (Best for agile and software development teams)

Jira: Microsoft Project Alternative — via Jira

When it comes to Agile project management, especially for software teams, Jira is the tool project managers often turn to. It’s ideal for managers to get a high-level project view of upcoming projects, too.

I’ve worked on development sprints and bug tracking with Jira, and it’s helpful for managing complex workflows.

Jira’s customization capabilities impressed me the most. You can tailor workflows to match your team’s processes and create advanced reports that give you actionable insights into team productivity and project status.

Jira best features

Generate detailed performance reports for sprint planning, velocity tracking, and productivity analysis
Customize workflows to fit your team’s processes and requirements
Integrate seamlessly with developer tools like Bitbucket, GitHub, and CI/CD pipelines

Jira limitations

There’s a steep learning curve for teams unfamiliar with Agile practices
Non-tech teams may find Jira overwhelming due to its complex interface and features

Jira pricing

Free
Standard: $7.53/user per month
Premium: $13.53/user per month
Enterprise: Custom pricing

Jira ratings and reviews

G2: 4.3/5 (6,000+ reviews)
Capterra: 4.4/5 (15,000+ reviews)

What are real-life users saying about Jira?

It is easy to build tickets, add releases, and epics and create sub-tasks, tasks, bugs, and stories on Jira. Users can track the issues using Epic or releases. Maintaining backlog is also easy there. Very little downtime for new updates. It is easy to log into Jira and we can provide access according to the role. I use Jira on a daily basis to track and log my work, which is too easy to do.

Anshul J, Analyst

7. Zoho Projects (Best for budget-friendly project management)

Zoho Projects : Microsoft Project Alternative — via Zoho Projects

Zoho Projects is one of those tools that packs a punch without breaking the bank.

It works best for small teams and startups because it combines essential project management features with affordability. With Zoho Projects, you can manage tasks, track progress with Gantt charts, and even integrate time tracking—at a much lower cost than many competitors.

Zoho Project’s best features

Collaborate through built-in chat, comments, and project documentation
Automate workflows to reduce manual work and streamline processes
Integrate with Zoho apps, Slack, Microsoft Teams, and Google Drive

Zoho Projects limitations

Limited advanced features for larger or more complex projects
Reporting tools are basic compared to higher-end competitors

Zoho Projects pricing

Free
Premium: $4/user per month
Enterprise: $9/user per month

Zoho Projects ratings and reviews

G2: 4.3/5 (450+ reviews)
Capterra: 4.5/5 (750+ reviews)

What are real-life users saying about Zoho Projects?

It allows reporting and tracking issues for each project, is highly customizable, and has a very low cost. The User Interface is not very intuitive, and a Kanban view of all projects would be interesting.

Stefano S, Visual Designer

👀 Did You Know? Nearly $48 trillion is invested in projects annually. However, 65% of these projects fail, significantly wasting resources and missed opportunities.

8. GanttPRO (Best for Gantt chart enthusiasts)

GanttPRO: Microsoft Project Alternative — via GanttPRO

If you’re a project manager who lives and breathes Gantt charts, this tool will feel tailor-made for you. I used GanttPRO to plan complex project timelines, set dependencies, and visualize task progress, and it was a huge time-saver.

GanttPRO’s clean, user-friendly interface makes it easy to set up projects, adjust schedules, and keep track of deadlines. You can create tasks, assign them to multiple team members, and visualize the progress of projects in different project views like Kanban boards, table view, and Gantt view.

GanttPRO best features

Visualize project progress and milestones in an easy-to-read format
Collaborate with teams using task comments, file attachments, and notifications
Adjust timelines using dynamic scheduling tools
Track team workload and resources to prevent burnout or overallocation

GanttPRO limitations

Limited collaboration features in its free plan compared to tools like ClickUp
Lacks some advanced reporting options for larger teams

GanttPRO pricing

Basic: $9.99/user per month
Pro: $15.99/user per month
Business: $24.99/user per month
Enterprise: Custom pricing

GanttPRO ratings and reviews

G2: 4.8/5 (500+ reviews)
Capterra: 4.8/5 (500+ reviews)

What are real-life users saying about GanttPRO?

I had previously used SmartSheet for project management and I found GanttPro to be superior and easier to use. The only thing I dislike about it is that I have to pay for it on my own as my employer doesn’t currently utilize GanttPro.

Melanie J, Manager, Cardiovascular Services (Cardiac Cath Lab and Electrophysiology Lab)

9. Trello (Best for simple Kanban project management)

Trello: Microsoft Project Alternative — via Trello

New to project management? Trello is your perfect starting point. I’ve used Trello for everything from content calendars to personal to-do lists, and its simplicity makes it effective.

The drag-and-drop interface is easy to use, and you can quickly organize tasks into lists, add checklists, attach files, and set deadlines. It’s also an excellent tool for collaboration—you can invite team members to boards, leave comments, and share updates effortlessly.

Trello best features

Organize tasks visually with customizable Kanban boards
Automate repetitive tasks using Butler automation
Integrate Trello with tools like Slack, Google Drive, and Jira

Trello limitations

Not the best fit for complex project management with dependencies and detailed timelines
Reporting and analytics features are limited compared to other tools

Trello pricing

Free
Standard: $6/user per month
Premium: $12.50/user per month
Enterprise: $17.50/user per month (billed annually)

Trello ratings and reviews

G2: 4.4/5 (13,500+ reviews)
Capterra: 4.5/5 (23,000+ reviews)

What are real-life users saying about Trello?

Trello is for me the synonym for boards, although I used extensively other tools such as Meistertask for a project even more than I used Trello. Trello has great views and is easy to set up and use, especially if you are working on an event or workshop and want the people to cooperate before, during and after the event.

Marco B, Assistant Director

👀 Did You Know? Trello was originally created as an internal tool for Fog Creek Software in 2011 before it became the go-to app for visual task management, loved by over 50 million users worldwide.

10. Basecamp (Best for simple team communication and project tracking)

Basecamp: Microsoft Project Alternative — via Basecamp

If you’re looking for an all-in-one platform to simplify team communication while keeping project tracking straightforward, Basecamp is a solid choice.

It’s best for small teams and projects that focus more on collaboration and less on advanced project management features. Basecamp combines to-do lists, file sharing, messaging, and scheduling into a clean interface that’s easy for everyone to use.

Basecamp best features

Organize projects with to-do lists, schedules, and file sharing in one place
Keep team communication transparent using Campfire chats and message boards
Use Hill Charts for a unique way to visualize project progress
Share automatic check-ins to reduce status meetings and keep everyone aligned

Basecamp limitations

Lacks task dependencies and advanced task management software capabilities
Limited reporting and analytics for larger, more complex projects

Basecamp pricing

Free
Basecamp: $15/user per month
Basecamp Pro Unlimited: $299/month (billed annually)

Basecamp ratings and reviews

G2: 4.1/5 (5,000+ reviews)
Capterra: 4.3/5 (14,000+ reviews)

What are real-life users saying about Basecamp?

My overall experience with Basecamp has been quite positive! Basecamp’s project management features streamline workflows, enhance communication, and keep projects on track. It’s a powerful toolkit for modern teams!

Redemptor R., Chief Information Officer

11. Asana (Best for task and workflow management)

Asana: Microsoft Project Alternative — via Asana

I used Asana for content planning, team task tracking, and managing project workflows, and it didn’t disappoint. Its visual task boards, lists, and timeline views make it easy to break down projects and stay on top of deadlines.

One feature I particularly love is its automation. Setting up rules to automate repetitive tasks or dependencies saves so much time.

Asana best features

Use workload management to balance team resources effectively
Track project milestones, deadlines, and dependencies with ease
Integrate with 200+ apps, including Slack, Google Drive, and Zoom

Asana limitations

Lacks built-in time tracking, requiring integrations for this feature
Can feel overwhelming for new users due to the range of features

Asana pricing

Personal: Free
Starter: $13.49/user per month
Advanced: $30.49/user per month
Enterprise: Custom pricing
Enterprise+: Custom pricing

Asana ratings and reviews

G2: 4.4/5 (10,500+ reviews)
Capterra: 4.5/5 (13,000+ reviews)

What are real-life users saying about Asana?

We use Asana to track project status and tasks needed. We assign the task and re-assign as needed. It is super helpful especially when working with third parties. It is hard for a non-developer type person to navigate and get used to it.

Rosie S, Senior E-commerce Manager

👀 Did You Know? As per a Gartner study, Artificial Intelligence will replace 80% of project management tasks by 2030.

12. ProofHub (Best for centralized project and collaboration management)

ProofHub: Microsoft Project Alternative — via ProofHub

ProofHub is a centralized platform where teams can collaborate on projects without juggling multiple tools.

I tested it when communication, task management, and document sharing needed to be consolidated—and it delivered. With ProofHub, you get task boards, timelines, discussions, and proofing tools under one roof.

ProofHub best features

Use the proofing feature to review and approve creative files efficiently
Streamline collaboration with discussions, file sharing, and real-time updates
Assign roles and permissions for better team management

ProofHub limitations

Limited reporting features compared to tools like ClickUp or Asana
Lacks third-party integrations for added flexibility

ProofHub pricing

Ultimate Control: $99/month
Essential: $50/month

ProofHub ratings and reviews

G2: 4.6/5 (100+ reviews)
Capterra: 4.6/5 (120+ reviews)

What are real-life users saying about ProofHub?

ProofHub is an incredibly strong and scalable project management tool that helps teams and businesses be more efficient and productive. Whether you’re handling a single or multiple projects at once, ProofHub assists with great organization and tracking features to make sure your projects don’t deviate from track. With all this said, I love ProofHub for its multilingual interface and fantastic customer support team.

Abhishek S, Analyst

13. Notion (Best for customizable project workspaces)

Notion: Microsoft Project Alternative — via Notion

If you’re one of those who love customizing their project management workspaces, Notion is for you. I tinkered with it to build task boards and notes, and its flexibility makes it feel like a blank canvas for your workflow. Whether you’re managing simple to-do task lists or detailed projects, Notion adapts to your needs.

Notion best features

Build wikis and databases to centralize team knowledge
Combine AI, project management, and collaboration tools in one app
Use templates to speed up project planning and execution

Notion limitations

Requires setup time to make use of its full potential
Lacks advanced project management tools like time tracking

Notion pricing

Free
Plus: $12/seat per month
Business: $18/seat per month
Enterprise: Custom pricing
Notion AI: Add to your workspace for $8 per member/month (billed annually)

Notion ratings and reviews

G2: 4.7/5 (5,500+ reviews)
Capterra: 4.7/5 (2,000+ reviews)

What real-life users are saying about Notion?

I organize almost everything in my life—from work tasks and documentation to my personal to-do lists. One of the many things I love about Notion is how every feature is simplified; nothing is complex or requires tech-savviness. I’ve never needed to contact customer support since I haven’t encountered any major issues that prevented me from doing my job.

Kaira S, Marketing Manager

14. nTask (Best for simple and affordable task management)

nTask: Microsoft Project Alternative — via nTask

nTask is one of those tools I recommend to teams looking for affordable, no-frills project management software. It’s particularly effective in task and meeting management—two critical areas for any team trying to stay organized. You can use nTask for smaller projects where task assignments, deadlines, and progress tracking need to be simplified.

nTask best features

Manage tasks with Kanban boards, lists, and task dependencies
Log hours and manage timesheets for effective time-tracking
Identify and resolve issues using integrated issue-tracking tools
Collaborate on tasks with comments, attachments, and file-sharing

nTask limitations

Limited advanced reporting and analytics for large teams
UI can feel a bit basic compared to more modern tools

nTask pricing

Premium: $4/user per month
Business: $12/user per month
Enterprise: Custom pricing

nTask ratings and reviews

G2: Not enough reviews
Capterra: 4.2/5 (100+ reviews)

What are real-life users saying about nTask?

Task feature is the most fantastic part of this software.It’s get even better with Board feature.
From day one Ntask seems to have a slow loading time compared to other software. We try to increase bandwidth, but it still doesn’t help.

Md. Mehedi F, System Administrator

15. Celoxis (Best for enterprise-level project management)

Celoxis: Microsoft Project Alternative — via Celoxis

Celoxis is a project management tool I’ve found particularly effective for enterprise teams managing large, complex projects.

One of Celoxis’ standout features is its resource allocation and capacity planning tools. If you manage a large team and manage multiple projects, you’ll appreciate how these tools help distribute workloads and identify resource planning bottlenecks.

Celoxis best features

Plan and execute complex projects with Gantt charts, dependencies, and critical paths
Track budgets, costs, and profitability across projects
Generate powerful, customizable project reports and dashboards for real-time insights

Celoxis limitations

The interface feels dated compared to more modern project management platforms
Steep learning curve for teams new to enterprise-level platforms

Celoxis pricing

Essential: $25/user per month (billed annually)
Professional: $35/user per month (billed annually)
Business: $45/user per month (billed annually)
Enterprise: Custom pricing

Celoxis ratings and reviews

G2: 4.5/5 (250+ reviews)
Capterra: 4.4/5 (300+ reviews)

What are real-life users saying about Celoxis?

Easy to use because of having a great number of features and AI which helps to implement easily

Vineeta C, Technical Recruiter

Bonus! Now, we present a few other tools that prove to be effective MS Project alternatives:

Tool	Best features	Why it’s a good MS Project alternative
Clarizen	Social feeds, team workspaces, and real-time communication tools to facilitate team interaction and knowledge sharing	Prioritizes collaboration and real-time visibility across large project portfolios
Adobe Workfront	Campaign organization, asset management, and workflow automation, integration with Adobe Creative Cloud	Focuses on creative workflows and digital asset management rather than just project management
Portfolio Manager (formerly LiquidPlanner)	Predictive scheduling, balanced workload, strategic prioritization	Helpful in dynamic environments where requirements and priorities shift frequently

Find the Perfect Project Management Tool for Your Needs

Choosing the right MS Project alternatives isn’t just about ticking boxes—it’s about finding something that truly works for your team, style, and goals.

After working with so many tools, I’ve realized one thing: the best software feels like it was built for you.

For me, that’s ClickUp. Its versatility, endless customization options, and ability to integrate everything—project tasks, timelines, docs, collaboration, and project templates—into one platform make it stand out from the rest.

Take the time to explore digital project manager options, try their free trials, and get a feel for how they fit into your workflow.

Switching tools might feel like a hassle at first, but the right Microsoft Project equivalent can completely transform how your entire team works together.

Start with ClickUp, and you might find it’s the only great Microsoft Project alternative you’ll ever need to organize your projects and inspire your team to reach their full potential.

Everything you need to stay organized and get work done.

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15 Best Microsoft Project Alternatives for 2025 (Free & Paid)

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