The best things always begin with someone pointing at a calendar.
An epic vacation. A surprise birthday party. Your next project.
The calendar holds answers to all your project planning questions.
However, the wall calendar’s days are done.
Like cassette players and flip-phones, it belongs in the distant past.
Today, you need an online calendar that can keep up with your schedule, anywhere, anytime.
And luckily, you could manage this with a Google Sheet calendar.
In this article, we’ll go through the steps to build a calendar in Google Sheets and suggest a better alternative to the process.
Block your calendar and take this Google Sheets calendar tutorial!
Why Make a Calendar in Google Sheets?
Let’s face it. You probably have a pre-installed calendar tool on your computer.
Or you think a plain old static calendar will do the trick too.
But here’s how a Google Sheets calendar is way better than those default options:
- Easy-to-access: Google Sheets is part of everyone’s Google Workspace
- Editable: create a custom calendar to suit your unique needs
- Collaborative: invite team members to live edit
- Free: don’t pay a single dime for a truly universal feature set
Use Google Sheets to plan an event, create content marketing and social media calendars, or just count the days until your big launch.
Ready to learn how to leverage its power?
How to Create a Calendar in Google Sheets?
Look, if making a Google Sheets calendar was super simple, you wouldn’t be here, right? Unfortunately, it’s a complex, formula-ridden process, kind of like creating an Excel calendar.
But don’t worry. We’ve simplified it to these three steps!
Check it out.
Step 1: Add days of the week
First things first, create a new spreadsheet in Google Sheets.
Name your spreadsheet and add the title of the month you’re creating.
Now, type in the days of the week on a top row, like this:
Note: You can start the weekly calendar on any day you like.
Step 2: Create the whole month
Adding dates to your month is super easy.
Start by typing ‘1’ wherever the month begins, and then add the formula to calculate the next date automatically.
In this case, since our start date is in cell number B3, the formula to add in the next cell is:
Copy-paste this formula till the end of the week (the end of the row).
Then, once you’re done with one row, repeat the process with each subsequent one.
Do this till you reach the last day; 28 in this case.
Step 3: Format the calendar
Now that your calendar is ready, you’re free to format it to suit your project needs.
Here are some tips:
- Add a blank row for your notes under each line of dates
- Resize cells to your liking
- Format weekends or important dates to stand out
- Add your brand’s colors to the calendar
Here’s a tip:
Use conditional formatting to change cell colors based on the amount or type of data they contain. For example, a blank cell can remain white. But if it’s filled with multiple events, it changes colors to indicate a blocked day.
To add more months to your calendar, repeat the process in the same tab or add new tabs for each new month.
PS: If you don’t feel at home in the rows and columns of GSheets, try creating calendars on a Google Doc. But we won’t recommend it because a Google Docs calendar comes with the same drawbacks as a Google Sheets calendar!
3 Drawbacks of Google Sheets Calendars
We stand by what we said earlier.
Google Sheets is like a pair of comfortable old jeans.
They’re a great fit when you’re doing your own thing.
But you probably won’t wear them to an important meeting.
Here are the three biggest reasons why you don’t want to always rely on Google Sheets for your calendar needs.
1. No task management features
Google Sheets is a fantastic data management tool, but not much else.
Because once you’ve made your calendar full of to-dos, who’s going to do them?
And how do you communicate with those team members?
You can tag people in comments. And the comment will reach their email inbox.
After which… you wait.
Following up is going to be just as tedious.
Ultimately, you’ll have no option but to use a different tool to assign tasks and communicate with the team.
2. Limited automation
Google Sheets is a coder’s paradise.
On a scale of simple to Einstein, you have a formula for every function.
But that’s just it.
You’d have to be really into formulas to make the most of Google Sheets, because they’re your only way to automate the spreadsheet.
So get ready to learn some spreadsheet wizardry from a GSheets geek.
Without those skills, the tool is of no real use.
3. Not compatible with other tools
Finally, how well does Google Sheets fit in with the rest of your workspace?
The answer is complicated.
But that won’t always be the case.
Most likely, you’d have to toggle between Google Sheets and your project management tool.
Check out our detailed guide on Google project management.
Has all this got you rethinking Google Sheets calendars?
Then you’re in the right place.
The Better Way to Manage Your Calendar: ClickUp
Typewriters, Fountain pens, and Rolodexes may be out of fashion.
But organization? It’s always in vogue.
At ClickUp, we like to keep up with the times and help you with some kickass workplace organizing.
What makes it so great?
For one, you’ll never have to bother creating it from scratch.
It’s part of your ClickUp Workspace, waiting to ease your calendaring troubles.
Here’s how you can add the Calendar view:
- Click on the + in your views bar
- Select ‘Calendar’
- Rename it as you like
And second, it does so much more than just tell you the date and time!
The Calendar view opens you up to a sea of productivity features.
One of its biggest advantages is flexibility. You get to decide what level of data shows up on your Calendar.
Choose what time frame you want to view your data in.
A single day, four days, a week, or a whole month.
This way, you’re equally capable of powering through your day’s tasks or making long-term plans.
But that’s just about how you can view things on the calendar.
What about the things you can do with it?
This is the fun part!
Just drag and drop them to move their start and end date and feel the power of productivity!
Use the right-hand column to see unscheduled or overdue tasks.
Adjust their due dates, too, with simple drag and drop motions.
If you’re in the mood for some deep work, hit the Me mode and view only the tasks assigned to you.
We think these features are enough to leave many basic calendar tools behind in the dust.
But wait, there’s more!
Want to create a new task in the Calendar view?
Just click on the small ‘+’ sign in any date box. Add a name, summary, due date, and even a Priority level for the task.
Once it’s been added, click on the task to add all the other necessary details.
And if you want to take your calendar on the go, you’re in luck!
ClickUp Calendar view is also available in the mobile app—making it even easier for you to stay on top of your game.
That’s right. Schedule, plan, and view all your tasks right on your phone.
On the ClickUp mobile app, choose to filter your Calendar view by day, week, work week (Monday to Friday only), month, or schedule (multi-day continuous layout).
And don’t worry, any new Calendar views you create on mobile will also appear on the web!
But an empty-looking calendar app can be quite intimidating, right?
Don’t worry. You don’t have to manually copy-paste every calendar event from other calendars. Just integrate your personal Google Calendar, Outlook calendar, or Apple calendar and all your events will pop up. 😎
To be honest, we’re just getting started with how cool ClickUp is.
Here are some more of our favorite ClickUp features:
- Views: choose from Calendar, List, Board, Box, Timeline, or Table view
- Time Estimates: add approximate completion time for tasks
- Reminders: never miss a task or even a Checklist item
- Email ClickApp: manage your emails from the ClickUp workspace
- Multitask Toolbar: take bulk actions across your views
- Milestones: identify the significant markers in your project timeline
- Native Time Tracking: measure the duration of each task, from starttime to end time
- Offline Mode: keep up with your work even without internet
- Dashboards: track your project metrics with dozens of widgets
- User-friendly mobile app: for iOS, Android, Mac, Windows, and Linux devices
- How to Make a Schedule on Google Sheets
- How to Make a Dashboard on Google Sheets
- How to Make a Kanban Board on Google Sheets
- How to Make a Gantt Chart in Google Sheets
- How to Make an Org Chart in Google Sheets
Save the Date with ClickUp!
We’ve come a long way from the tabletop yearly calendar from the ‘90s.
Today, a work calendar is an indispensable part of your project planning process.
Schedule every task. Track every step. Achieve every goal.
No matter how user-friendly (or free!) Google Sheets is, it can’t do all of these things. You’ll need a power-packed Calendar tool that does much more than just tell you what day and month it is.
So why not get the complete package with ClickUp’s project management features?
So get ClickUp for free today and book your date with success!