Best Internal Communication Software for Team Messaging in 2024

Best Internal Business Communication Software for Team Messaging in 2024

The terms ‘collaboration’ and ‘engagement’ got a makeover as remote and hybrid work became the norm. People no longer meet physically to drive business goals; they do so in digital spaces.

You need communication and collaboration tools to encourage open communication and foster a strong sense of teamwork. Business communication software is a centralized space for collaboration with access to digital tools for video meetings, refining your file sharing in one place, or allowing 1:1 interactions over personal and private channels. 

Choosing the right business communication software can be challenging. There are so many excellent and varied options in the market, and choosing can be difficult. Your chosen platform will either foster engagement or frustrate your employees.

This post will compare the 10 leading business communication platforms and tools of 2024 and evaluate the differentiating features, limitations, and overall benefits. 

Ready? Let’s go.

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What Should You Look for in Internal Business Communication Software?

  • Video calls and screen sharing: Along with the usual text messaging (chat), look for an internal team communication platform that offers video conferencing and screen sharing. For remote teams, such as marketing and sales, that require going through a report during virtual meetings, these features promote effective communication
  • Project management: Project management tools integrated with communication tools ensure that nothing falls through the cracks, everyone knows the team’s tasks, goals, and timelines, and allows managers to monitor progress from a single dashboard
  • Secure file sharing: Find a team collaboration tool that supports file-sharing to make working with remote and hybrid teams easier. Everyone has access to the same documents, SOPs, and policies in a centralized library, saving them the time to search for relevant folders when needed. For industries requiring enterprise-grade security, secure file sharing on the communication platform is crucial
  • Audio conferencing: The best business communication tools offer audio conferencing over direct voice and audio calls. When your team members need to clarify something or quickly follow up on a conversation, they can invite team members to an audio call right from their  desktop or mobile application without setting up an external line of communication
  • Company intranet: A social intranet is a central portal where everyone can communicate with each other. From sharing company-wide updates to keeping your team moving on individual projects, it streamlines team communication 
  • Integrations: An excellent business communication software integrates with third-party applications that your departments use, including the sales, marketing, CRM, and accounting tech stack
  • User-friendly interface: Opt for a platform with an intuitive and easy-to-use interface that all team members can easily navigate, promoting holistic adoption
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Top 10 Business Communication Software for Efficiency

1. ClickUp

ClickUp’s dashboard for business communication
Delegate work, manage team workloads, and centralize your communications with ClickUp for business communication

If you are tired of juggling multiple project management and communication platforms, use ClickUp for Team Operations to streamline your workflow and centralize everything in one place. Whether you’re running a small agency, a freelancer, or a part of an enterprise organization, ClickUp’s collaboration tools and features bring internal team communication under one roof. 

For example, real-time and asynchronous collaboration features like the ClickUp Chat View keep everyone aligned and enable instant messaging. At the same time, Clip by ClickUp lets you record quick video messages within the platform.

ClickUp Clips
Use ClickUp Clips to record your screen and share information easily with your team

Whether you have people in the office or dispersed across the globe, unified communication avoids silos and helps teams find solutions to their bottlenecks quickly. 

ClickUp is a business communication software that enables you to create a collaborative workplace environment, resulting in increased productivity, morale, creativity, and team spirit. 

ClickUp key features

  • ClickUp Chat View seamlessly integrates messaging within tasks, ensuring all project conversations are consolidated and easily accessible. This fosters uninterrupted collaboration as team members can discuss, clarify, and move company projects forward without switching between apps
ClickUp Chat
Bring team communication under one roof with ClickUp Chat to share updates, link resources, and seamlessly collaborate
  • ClickUp Views has an extensive library of 15+ views beyond traditional task lists. Utilize Gantt charts, Kanban boards, and calendar views to visualize project progress and communication, providing clearer contexts and facilitating discussions around deadlines, dependencies, and assigned tasks
  • Ensure everyone’s on the same page and take action with @mentions and task comments. Tag team members directly within tasks and comments, share updates, and prompt action, resulting in clear and efficient communication throughout your projects. This reduces context switching, resulting in a smoother work process
  • Develop a structured and actionable plan with ClickUp’s Internal Communication Strategy and Action Plan Template to improve your internal communication, ensuring everyone stays informed, engaged, and aligned with company goals
Use ClickUp’s Internal Communication Strategy and Action Plan Template to create an efficient internal communications strategy
  • Streamline your email by integrating your Google Workspace, Outlook, and Google Calendar with ClickUp to send and receive emails directly from your tasks, eliminating the need to switch between apps
  • Use project communication plan templates to create detailed checklists, subtasks, and priority markers to break down complex tasks and track progress visually
  • Assign tasks, set due dates, and share files, all within ClickUp Tasks, to foster collaboration and keep everyone accountable
ClickUp Tasks
Organize your tasks in ClickUp for a clear visual representation of your work  

ClickUp limitations

  • ClickUp’s vast array of features and options can be overwhelming for new users

ClickUp pricing

  • Free Forever
  • Unlimited: $7 per member per month
  • Business: $12 per member per month
  • Enterprise: Custom pricing 
  • ClickUp Brain: Available on all paid plans for $5 per Workspace member per month

ClickUp ratings and reviews

  • G2: 4.7/5 (9400+ reviews)
  • Capterra: 4.7/5 (4000+ reviews)

2. Microsoft Teams

Microsoft Teams is a comprehensive business communication software built for on-site, remote, hybrid, or commercial travelers. No matter where you are, you can stay connected and in the loop with your projects with web and mobile applications.  

The no-frills interface doesn’t fare well in terms of design and customization, but the user-friendliness makes up for it. Microsoft Teams is an effective team communication software if you’re already using Microsoft Workspace products. 

Microsoft Teams key features

  • Boost productivity with built-in task management with other Microsoft tools such as Planner and To Do. Create, assign, and track tasks directly within the platform, facilitating easy communication and collaboration 
  • Share documents and calendars to leverage cross-departmental teamwork and build a connected workforce for your remote teams 
  • Identify group vs individual messages with unique notification markers that instantly reveal who the message is for, ensuring you stay on top of what matters most

Microsoft Teams limitations 

  • There’s a cap on the number of channels and groups you can join 

Microsoft Teams pricing

  • Microsoft Teams Essentials: $4/month per user
  • Microsoft 365 Business Basic: $6/month per user
  • Microsoft 365 Business Standard: $12.50/month per user

Microsoft Teams ratings and reviews

  • G2: 4.3/5 (14,000+ reviews) 
  • Capterra: 4.5/5 (9000+ reviews) 

3. Chanty 

Chanty Dashboard
via Chanty

Chanty offers an intuitive user interface, making it easy to learn and comprehensively use the wide range of features, including instant messaging, file sharing, and task management. 

Chanty integrates with the major third-party applications used by a business, such as Gmail, Dropbox, Trello, Mailchimp, Slack, etc. With a free plan, Chanty is a good business communication tool for small teams and startups with a restricted budget.

Chanty key features  

  • Chanty’s ‘Teambook’ is a searchable hub that centralizes your conversations, pinned messages, and files
  • Foster dynamic brainstorming sessions and drive team alignment with group calls 
  • Share screens with real-time annotations for online meetings with Chanty’s video conferencing 

Chanty limitations 

  • Requires integration with third-party apps for advanced video chat and project management features

Chanty pricing

  • Free plan
  • Business plan: $3/month per user

Chanty ratings and reviews

  • G2: 4.5/5 (40+ reviews) 
  • Capterra: 4.7/5 (30+ reviews) 

4. ProofHub

ProofHub is a project management tool that enables teams to assign tasks, manage team roles, centralize product discussions, manage company projects, and collaborate with cross-functional teams. 

While it primarily enables real-time collaboration, several marketing and app development agencies use ProofHub as a two-way communication platform between their internal teams and clients. 

ProofHub key features  

  • Create tasks and task lists, assign them to team members, and add start and due dates to ensure tasks are completed on time 
  • Keep projects on track with insightful reports that uncover bottlenecks, identify areas for improvement, and develop effective strategies to operate at peak efficiency
  • Collaborate on creative assets in real-time or asynchronously using the chat feature  

ProofHub limitations  

  • Limited integration options restrict the usage of multiple tools from a unified workspace
  • Some users may initially struggle with understanding and utilizing ProofHub’s expansive features and capabilities 

ProofHub pricing

  • Essential: $45/month
  • Ultimate control: $89/month

ProofHub ratings and reviews

  • G2: 4.5/5 (80+ reviews) 
  • Capterra: 4.6/5 (90+ reviews) 

5. Filestage 

Filestage is a cloud-based project management platform for client-servicing creative agencies and projects. 

Filestage’s expansive list of supported file formats eliminates configuration issues for agencies working on multiple projects. 

If you are a project manager in a marketing agency, collaboration platforms like Filestage allow you to share feedback across all departments and deliver campaigns faster with fewer review rounds. 

The centralized workspace automates approval workflow and helps cross-departmental teams with file sharing, feedback tracking, and document collaboration. 

With this internal communication tool, work on all projects from a single platform and invite relevant stakeholders to review changes through customized access granting. 

Filestage key features  

  • Streamline your review process by uploading files, sharing them with other stakeholders, setting due dates, and receiving feedback directly on the file
  • Automated review workflows simplify the collaboration process and showcase a significant reduction in review turnaround time and back-and-forth emails for approvals
  • Set up a clear approval process, review files across devices, and collaborate in real-time with internal and external stakeholders 

Filestage limitations  

  • It lacks critical features such as online video conferencing and in-app phone calls 
  • Large video uploads can quickly reach your data limit, potentially requiring an upgrade

Filestage pricing

  • Free plan
  • Basic: $49/month
  • Professional: $249/month
  • Enterprise: custom pricing

Filestage ratings and reviews

  • G2: 4.6/5 (200+ reviews) 
  • Capterra: 4.7/5 (100+ reviews) 

6. Troop Messenger 

Use the business communication software Troop Messenger for team collaboration through its SaaS delivery model, on-premise servers, chat API, or custom app. 

With cross-platform accessibility (for Windows, Mac, Linux, Android, iOS, and web), Troop Messenger is used by defense, government, and federal agencies that require enterprise-grade security for their internal communication tool. 

The intuitive interface and features, such as bulk messaging, audio/video conferencing calls, remote screen sharing, file sharing, and task management, ensure data security during virtual communication. 

Troop Messenger key features 

  • Initiate confidential, one-on-one self-destructing chats with colleagues with ‘Burnout’
  • With Troop Messenger’s Forkout, ‘ you can send a single message or attachment to many users and groups at once
  • Record your work updates in Troop Messenger’s audio messaging and send it across group chats or 1:1 

Troop Messenger limitations  

  • Counterintuitive and time-consuming workflows because bulk deleting or updating content is a multi-step process 

Troop Messenger pricing

  • Premium: $2.5/month per user
  • Enterprise: $5/month per user
  • Superior: $9/month per user
  • On-Premise: custom pricing
  • Defence/Politics/NGOs/Education sector: Custom pricing 
  • TM Monitor: Available at an additional cost. 

Troop Messenger ratings and reviews

  • G2: 4.6/5 (70+ reviews) 
  • Capterra: Not enough reviews 

7. Dropbox 

Document collaboration is the cornerstone of modern workplaces, where teams collaborate in real-time, share ideas, and keep projects moving faster toward completion regardless of whether they are in the same location or geographically distributed.

Dropbox is a document collaboration and cloud storage platform that allows businesses to secure, store, share, and collaborate on files in the cloud. 

Dropbox key features

  • Store, edit, share, sign, record screens, comment, and track engagement from a unified space 
  • Reduce miscommunication and ensure everyone can access the latest versions with trackable links
  • Use Dropbox Capture to give and receive feedback and provide context to complicated topics using screen recordings, voiceover, and screenshots 

Dropbox limitations

  • Lacks real-time cross-platform instant messaging 
  • When your storage quota is over, Dropbox stops syncing 

Dropbox pricing

  • Professional: $16.58/month per user
  • Standard: $15/month per user
  • Advanced: $24/month per user
  • Enterprise: Custom pricing

Dropbox ratings and reviews

  • G2: 4.4/5 (23,000+ reviews) 
  • Capterra: 4.5/5 (21,000+ reviews) 

8. RingCentral MVP

RingCentral MVP is a cloud-based communication service that helps businesses of all sizes consolidate and streamline their team communication channels into a single, centralized platform. Its comprehensive features suite encompasses voice calls, video conferencing, messaging, and faxing, helping teams stay connected and productive from anywhere.

RingCentral MVP is a good choice for businesses that want to bring their customer service offerings and internal communication software to the same interface.    

RingCentral MVP key features

  • Unify communication through multiple channels, including business calls, SMS, fax, and team messaging in a single location 
  • Integrate multiple communication and collaboration tools, such as project management, video conferencing tools, and instant messaging apps, into a single cloud communications platform 
  • Make informed decisions about your team communication infrastructure and resource allocation with comprehensive visual reports 

RingCentral MVP limitations

  • Users can’t customize the conference call greeting message
  • There is no way to mix and match service plans based on the needs of different teams, employees, or locations

RingCentral MVP pricing

  • Essentials: $22.99/month per user
  • Standard: $45.99/month per user
  • Premium: $53.99/month per user
  • Ultimate: $74.99/month per user

RingCentral MVP ratings and reviews

  • G2: 3.9/5 (700+ reviews) 
  • Capterra: 4.3/5 (1000+ reviews) 

9. Basecamp 

Basecamp is a messaging platform that promotes quality teamwork. Founded in 1999, it is a trailblazer in team communication and is used by everyone, including solopreneurs, freelancers, agencies, and enterprise organizations. 

The six main tools from Basecamp 3 that enable teams to champion effective communication are: 

  • Campfire for quick, direct messages 
  • Message board for asynchronous discussions 
  • To-dos for viewing tasks 
  • Automatic check-ins for recurring tasks 
  • Docs and files for storing and accessing files and knowledge management 

These tools give you a centralized location to discuss and store all information about any project and execute tasks, whether they’re in the office or working remotely. 

Basecamp key features

  • Keep everyone informed and aligned in real-time with dedicated message boards for each project 
  • Create clear to-do lists, assign tasks with due dates, and track progress visually with ‘Card Table’—a unique twist on Kanban boards
  • Organize, store, and share files, images, and docs for private and public channels 

Basecamp limitations

  • Essential project management features such as task statuses are missing 
  • Cannot handle the complexity and comprehensive roadmap and workflow systems in case of medium-sized businesses 

Basecamp pricing

  • Free trial
  • Basecamp: $15/month per user 
  • Basecamp Pro Unlimited: $299/month per user

Basecamp ratings and reviews

  • G2: 4.1/5 (5000+ reviews) 
  • Capterra: 4.3/5 (14,000+ reviews) 

10. Workvivo 

Without an internal employee communication platform, the teams have no visibility into other business operations and initiatives. Communication with the team is only possible in monthly meetings and emails. 

That’s where internal employee communication software Workvivo allows everyone to interact easily. It will enable teams to collaborate, share, and empower engagement across the business, removing dependencies on email.

Workvivo key features

  • Private spaces for pre-defined team members act as a safe and secure way for the team to huddle remotely 
  • Tag relevant people, celebrate achievements, and showcase employee contributions over Workvivo TV 
  • Engage your entire workforce with chat and push notifications 

Workvivo limitations

  • Users can’t personalize notifications, leading to irrelevant pop-ups and information overload
  • High-quality video playback on the mobile app experiences glitches and freezing

Workvivo pricing

  • Custom pricing 

Workvivo ratings and reviews

  • G2: 4.9/5 (1000+ reviews) 
  • Capterra: 4.7/5 (100+ reviews) 
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Drive Employee Satisfaction With the Right Business Communication Software

Choosing a business communication software that fits your business needs will increase employee engagement, productivity, and overall sentiment. Start by analyzing the state of your business and collaboration tools. 

For example, if you’re already using a project management tool like ClickUp for team communication and task management, it has additional features, such as ClickUp Chat, an instant messaging app. 

ClickUp Brain is your second brain, helping you write meeting summaries, extract subtasks from meeting notes and agendas, and pre-fill templates for easy knowledge sharing. 

ClickUp’s Dashboards provide a bird’s-eye view of the team’s progress. You can add widgets to the Dashboard for workflow updates, project status changes, and task assignments. Whether using collaboration tools for internal use or client communication, ClickUp allows you to create shareable links and manage permissions. 

Sign up on ClickUp for free to start streamlining your team collaboration.

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