If you’ve sat through more Zoom calls than lunch breaks lately, chances are you’ve tried Circleback AI—the quiet coworker that takes meeting notes, writes summaries, and tracks action items.
It’s a handy tool, but it can get expensive quickly. If your meetings are fast-paced or chaotic, the notes might miss the mark. Plus, it lacks the deeper customization and team collaboration features many GTM teams need.
If you’ve outgrown its basic setup, we’ve rounded up the top Circleback AI alternatives—AI meeting note-taker tools that actually understand how modern teams meet, share, and execute.
From smarter transcripts to seamless integrations, these tools bring clarity and control back to your calendar, without making you second-guess your meeting memory.
Circleback AI Alternatives for Teams and Meetings
- What Should You Look for In a Circleback AI Alternative
- Circleback AI Alternatives at a Glance
- The Best Circleback AI Alternatives
- 1. ClickUp (Best for AI-powered meeting notes and task automation)
- 2. Fireflies.ai (Best for analyzing sentiments during online meetings)
- 3. Sembly AI (Best for generating automatic proposals from meetings)
- 4. Fathom (Best for real-time highlight tagging during meetings)
- 5. tl;dv (Best for multilingual transcriptions)
- 6. Fellow.app (Best for planning upcoming meetings)
- 7. MeetGeek.ai (Best for tracking meeting contexts)
- 8. Tactiq (Best for small businesses and solopreneurs)
- 9. Rev (Best for research teams, media companies, and legal firms)
- 10. Grain (Best for internal software training)
- Turn Every Meeting Minute Into Action With ClickUp
Summarize this article for me pleaseWhat Should You Look for In a Circleback AI Alternative
According to Forbes, approximately 55 million meetings occur daily, half of which are a waste of time.
A transcription tool can help you save time and implement meeting insights with accurate notes and suggestions, so you can actually be productive after the meeting.
If Circleback AI isn’t doing the job, check out the following qualities to help you decide on an alternative:
- Accurate meeting capture: Capture real-time transcriptions with speaker labels—even in messy or fast-paced conversations. Look for features like noise reduction, timestamping, and support for different accents to keep notes crystal clear
- Smart AI assistance: Extract action items, analyze sentiment, and automate follow-ups from past meetings. Bonus points if the speech-to-text software improves by learning your team’s patterns over time
- Multi-platform integration: Sync with Zoom, Google Meet, Slack, Notion, and CRMs to streamline workflows. The best note-taker should automatically send notes to your existing tech stack
- Custom summary options: Adjust the tone, length, and format of recaps—whether you need bullet points or full narratives—so everyone can access meeting transcripts the way they work best
- Templates: Use meeting notes templates for sales calls, standups, retros, and more. Templates reduce manual work and keep your team’s output consistent
- Collaboration-friendly features: Collaborate on meeting notes with shared dashboards, team tagging, and editable summaries to keep everyone aligned and accountable
- Enterprise-grade security: Protect your data with end-to-end encryption, secure cloud storage, role-based access, and compliance with standards like SOC 2, GDPR, or HIPAA
- Content-ready exports: Export polished meeting notes in multiple formats—including PDF, markdown, or directly to your task manager—so insights turn into action fast
🧠 Fun Fact: OpenAI’s Whisper, an AI-powered speech recognition system, can sometimes hallucinate and make up entire phrases and sentences. Imagine that happening in your meeting notes! If your tool can’t handle fast-paced conversations, speaker overlap, or accent variation, it might end up fabricating action items—or worse, missing critical ones.
Summarize this article for me pleaseCircleback AI Alternatives at a Glance
Here are the use cases and key features for each AI meeting note-taker we’re looking at in this blog:
| Tool | Best For | Key Features | Pricing |
| ClickUp | All team sizes | AI-powered notetaker, meeting summaries, recording, collaborative docs, templates, task automation | Free Forever; Unlimited: Paid plans start from $7 |
| Fireflies.ai | Healthcare, VC firms | Automated transcriptions, sentiment analysis, smart filters, AI summaries | Free Forever; Paid plans from $18 |
| Sembly AI | Mid-large companies | AI chat, highlights, smart tagging, proposal generation | Personal: Free forever; Paid plans from $15 |
| Fathom | Mid-market companies | Live summaries, CRM sync, real-time exports, multilingual | Free Forever; Paid plans from $19 |
| tl;dv | Global teams | Multilingual transcriptions, competitor/phrase detection | Free Forever; Paid plans from $29 |
| Fellow.app | Small-mid companies | AI meeting agendas, contextual transcripts, action items | Free Forever; Paid plans from $19 |
| MeetGeek AI | Enterprises | Simultaneous recordings, dialer integration, automated follow-ups | Basic: Free forever; Paid plans from $19 |
| Tactiq | Small businesses, solopreneurs | Workflow customization, ChatGPT summaries, follow-ups | Free Forever; Paid plans from $12 |
| Rev | Research, media, legal | Key fact extraction, multilingual subtitles, human/AI transcription | Free Forever; Paid plans from $14.99 |
| Grain | Large IT companies | Playlists, step-by-step guides, trend analysis | Free Forever; Paid plans from $19/mo/user |
How we review software at ClickUp
Our editorial team follows a transparent, research-backed, and vendor-neutral process, so you can trust that our recommendations are based on real product value.
Here’s a detailed rundown of how we review software at ClickUp.
Summarize this article for me pleaseThe Best Circleback AI Alternatives
Now that you know what an ideal Circleback AI alternative looks like, let’s go through the features of the top options.
1. ClickUp (Best for AI-powered meeting notes and task automation)
ClickUp is the everything app for work, which comes with a built-in AI notetaker and integrated calendar that makes it easy to organize meetings, capture insights, and turn discussions into action.
As a robust Circleback AI alternative, ClickUp goes far beyond passive transcription and note-taking.
It actively listens, understands, and transforms your meetings into structured outputs that your team can actually use. Whether you’re a sales team, founder, or GTM leader juggling back-to-back calls, the platform ensures that every critical moment is captured, processed, and stored without missing a beat.
Start streamlining your meetings using the ClickUp AI Notetaker, which automatically joins your Zoom, Google Meet, or Microsoft Teams calls.
It records meetings for up to an hour and delivers them in real time, complete with searchable transcriptions and speaker labels. So, even in fast-paced conversations, you get clarity on who said what and when. These transcripts are then stored as private ClickUp Docs, tagged with meeting names and dates, making them easy to find and reference.
Once your transcript is in place, ClickUp Brain takes over. This AI assistant for meeting notes scans your discussion and instantly identifies action items, and helps you turn them into actionable ClickUp Tasks, complete with due dates and assignees.
No more skimming through endless notes—just ask Brain and get your meeting whittled down to clear, concise insights that your team can act on. You’ll know if a customer mentioned a feature request or a colleague promised a deliverable within seconds.
To support ongoing collaboration, ClickUp Docs lets your team co-edit meeting agendas and minutes in real time. You can comment, tag, and assign follow-ups directly in the Doc.
Available across all Workspaces, you can format your notes to organize them visually, and when you’re ready, turn any item into a Task—complete with deadlines, assignees, and priorities. It’s a simple way to go from “just a thought” to a real deliverable in seconds.
Plus you have Autopilot agents within ClickUp that can be configured to send the meeting summaries to the right chat channels, help team members find answers based on meeting transcripts and more.
Need visual documentation? Use ClickUp Clips to screen record your meetings or share short videos for async updates. These clips can be embedded into Tasks, Docs, and Chats to provide extra context, making it easy to review or onboard others later.
Apart from all these features, ClickUp’s note-taking templates can save you ample time and effort when it comes to helping teams boost productivity.
The ClickUp Meeting Minutes Template, for example, helps you write meeting agendas and organize attendees, notes, and next steps—so you never miss the details that matter.
It also makes follow-ups effortless by allowing you to convert meeting minutes directly into Tasks.
Additionally, for those essential 1:1 check-ins, you can try out the ClickUp Employee & Manager 1:1 Template.
This template helps align goals, track discussions, and give feedback that leads to real improvement. You can schedule recurring sessions, monitor progress, and make sure every meeting drives results.
With advanced transcription, intelligent summaries, seamless collaboration, tight task integration, and ready-to-use, integrable templates, ClickUp makes Circleback AI feel like merely the first draft.
ClickUp best features
- Translate meeting notes into 10+ languages, including Spanish, French, Arabic, and Chinese
- Collaborate in real time using ClickUp Chat for instant team communication and ClickUp Notepad to quickly jot down ideas, action items, or personal notes during meeting
- Manage agendas, create checklists, and automate meeting prep and follow-up Tasks without any manual setup with ClickUp Meetings
- Integrate ClickUp with 1,000+ business apps like Slack, Zoom, Google Workspace, Grammarly, and Zapier to build a centralized tech stack
- Seamlessly convert meeting notes or chat messages into actionable tasks, assign owners, set due dates, and automate follow-ups with ClickUp Tasks and Automations
- Use or create meeting agenda and note templates to standardize processes and ensure consistency across teams with ClickUp Templates
- Brainstorm, map out ideas, and collaborate visually with ClickUp Whiteboards during or after meetings
ClickUp limitations
- Some users may find the extensive features overwhelming in the beginning
ClickUp pricing
free forever
Best for personal use
Free Free
Key Features:
60MB Storage
Unlimited Tasks
Unlimited Free Plan Members
unlimited
Best for small teams
$7 $10
Everything in Free Forever plus:
2GB Storage per user
Unlimited Folders and Spaces
Unlimited Integrations
business
Best for mid-sized teams
$12 $19
Everything in Unlimited, plus:
Google SSO
Unlimited Storage
Unlimited Teams
enterprise
Best for many large teams
Get a custom demo and see how ClickUp aligns with your goals.
Everything in Business, plus:
White Labeling
Conditional Logic in Forms
Team Sharing for Spaces
* Prices when billed annually
The world's most complete work AI, starting at $9 per month
ClickUp Brain is a no Brainer. One AI to manage your work, at a fraction of the cost.
ClickUp ratings and reviews
- G2: 4.7/5 (10,000+ reviews)
- Capterra: 4.6/5 (4,300+ reviews)
What are real-life users saying about ClickUp?
A G2 review says:
💡 Pro Tip: Use ClickUp Forms to collect feedback after every meeting to understand your team’s opinion about how fruitful the meeting was and what could have been done to make it more efficient
2. Fireflies.ai (Best for analyzing sentiments during online meetings)
While Circleback AI often sticks to basic transcriptions, Fireflies.ai layers in smart insights and collaboration that go way beyond AI meeting notes.
Beyond tracking down meeting insights, this meeting management software stands out for its sentiment analysis feature, showing you exactly how the meeting attendees felt during the discussion.
Fireflies.ai also helps healthcare companies automate clinical notes and record patient insights. You can store sensitive medical information and maintain compliance with enterprise-grade security.
Fireflies.ai best features
- Auto-log meetings into your CRM with action items and notes attached
- Search transcripts by speaker, topic, or sentiment using smart filters
- Turn voice conversations into tasks, tickets, and follow-ups across your existing tech stack
- Summarize long calls instantly with AI-generated meeting briefs and bullet points
Fireflies.ai limitations
- The transcription tool can be expensive for small businesses and startups
Fireflies.ai pricing
- Free Forever
- Pro: $18/month per user
- Business: $29/month per user
- Enterprise: $39/month per user
Fireflies.ai ratings and reviews
- G2: 4.8/5 (680+ reviews)
- Capterra: Not enough reviews
What are real-life users saying about Fireflies.ai?
A G2 review says:
📮 ClickUp Insight: Monday blues? Turns out Monday stands out as a weak link in weekly productivity (pun unintended), with 35% of workers identifying it as their least productive day. This slump can be attributed to the time and energy spent hunting for updates and weekly priorities on Monday mornings.
An everything app for work, like ClickUp, can help you here. For instance, ClickUp Brain, ClickUp’s built-in AI assistant, can ‘catch you up’ on all critical updates and priorities in seconds. And, everything you need for work, including integrated apps, is searchable with ClickUp’s Connected Search. With ClickUp’s Knowledge Management, building a shared point of reference for your organization is easy! 💁
3. Sembly AI (Best for generating automatic proposals from meetings)
With real-time speaker identification and keyword tracking, Sembly AI helps you overcome Circleback AI’s transcription limitations. This platform turns your meetings into a searchable repository, making it a solid alternative.
You can also generate proposals according to discussions, and your teams can tag specific moments and assign tasks directly on Sembly AI. Moreover, the built-in AI chat can answer questions about your meeting and draw insights across several meetings simultaneously, guiding you to do your best work.
Sembly AI best features
- Detect and tag speakers automatically for organized transcripts
- Use Semblian 2.0, the tool’s artificial intelligence bot, to generate action items, decisions, and highlights
- Search across meeting transcripts using keywords, filters, or speaker names
- Export meeting notes and summaries to tools like Notion, Slack, or Trello for easy handoff and continued collaboration across platforms
Sembly AI limitations
- The pricing adds up when you scale your team
Sembly AI pricing
- Personal: Free forever
- Professional: $15/month
- Team: $29/month
- Enterprise: Custom pricing
Sembly AI ratings and reviews
- G2: 4.6/5 (40+ reviews)
- Capterra: No reviews available
What are real-life customers saying about Sembly AI?
A G2 review says:
🧠 Fun Fact: The largest attendance for a virtual business conference in one week was a whopping 21,261 people at The Home Service Super Summit and CONQUER® (USA). It even made a Guinness World Record!
4. Fathom (Best for real-time highlight tagging during meetings)
Don’t you just wish you could mark the important parts of a meeting while it’s happening instead of scrambling after? Unlike Circleback AI, Fathom lets you tag key moments in real time and get instant, timestamped summaries for more productive meetings. No more rewinding or rewatching.
The platform also syncs your meeting highlights, decisions, and action items into your CRM in real-time. You can also record and share specific discussion clips while in a meeting. Moreover, it can translate and summarize calls in 28 foreign languages, including French, German, and Spanish.
Fathom best features
- Highlight and summarize key moments live during meetings, along with speaker recognition
- Sync notes from multiple meetings and recaps directly to tools like HubSpot and Salesforce
- Share meeting summaries instantly via email or Slack
- Automatically categorize insights by topic, project, and speaker
Fathom limitations
- The AI note taker attendee takes up a whole user box, even in two-person meetings, which is quite distracting
Fathom pricing
- Free Forever
- Premium: $19/month per user
- Team Edition: $29/month per user
- Team Edition Pro: $39/month per user
Fathom ratings and reviews
- G2: 5/5 (4,900+ reviews)
- Capterra: 5/5 (770+ reviews)
What are real-life customers saying about Fathom?
A G2 review says:
📖 Also Read: Best AI Transcription Tools To Try
5. tl;dv (Best for multilingual transcriptions)
If you work with global teams, you know how important multilingual support in transcription tools is. Who wants to translate every transcription into another tool to keep teams aligned beyond borders? tl;dv is all about making multilingual transcription easy.
The platform also processes your meeting discussions and crafts, plus sends follow-up emails accordingly. Now this is something you can’t do with Circleback AI.
tl:dv best features
- Update CRM automatically according to discussions in client meetings
- Track competitor mentions, besides other important details, in your last 20 meetings
- Send automatic meeting updates to your inbox every week
- Translate meeting transcriptions in 30+ languages
tl:dv limitations
- The interface is a little confusing for beginners
tl:dv pricing
- Free Forever
- Pro: $29/month per seat
- Business: $65/month per seat
- Enterprise: Custom pricing
tl:dv ratings and reviews
- G2: 4.7/5 (380+ reviews)
- Capterra: No reviews available
What are real-life customers saying about tl:dv?
A G2 review says:
👀 Did You Know? CEOs spend 72% of their time in meetings. That’s a lot of conversations. Relying on accurate, AI-powered meeting notes becomes not just a luxury but a necessity
6. Fellow.app (Best for planning upcoming meetings)
While Circleback has limited features for collaboratively setting upcoming meeting agendas, Fellow.app excels in this area. You can use it as an artificial intelligence assistant to plan meeting agendas, select attendees, and even hold one-on-ones right on the platform.
And, of course, it will generate meeting transcripts for all your meetings in real time.
Fellow.app best features
- Capture accurate meeting notes even in the most technical discussions
- Generate meeting agendas and talking points automatically with AI
- Divide meeting transcripts into contextual chapters, action items, and decisions
- Limit meeting hours and maximize their efficiency with built-in AI meeting guidelines
Fellow.app limitations
- It often runs a minute behind in capturing meeting transcripts
Fellow.app pricing
- Free Forever
- Solo: $19/month per user
- Team: $11/month per user
- Business: $23/month per user
- Enterprise: $25/month per user
Fellow.app ratings and reviews
- G2: 4.7/5 (2,200+ reviews)
- Capterra: 4.9/5 (30+ reviews)
What are real-life customers saying about Fellow.app?
A Capterra review says:
7. MeetGeek.ai (Best for tracking meeting contexts)
From team huddles in English to client pitches in French, MeetGeek gets the exact vibe of your meetings, unlike Circleback AI. It identifies language, meeting type, and context like a pro so that your notes come out spot-on. No buttons to press, no setup stress!
Its strengths include automatic video recording, accurate transcription, and instant delivery of AI-generated meeting notes and summaries right after each call.
Unlike Circleback AI, MeetGeek focuses heavily on granular meeting analytics and personalized note templates. It also offers robust integrations, making it ideal for teams managing multilingual meetings or needing deep workflow automation.
MeetGeek.ai best features
- Record multiple meetings and generate transcriptions simultaneously
- Assess how much you can save in meeting costs with the ROI calculator
- Transcribe and record phone meetings with dialer integrations
- Automate meeting data entry and follow-ups
- Integrate with other tools to sync notes, action items, and insights into your workflow
MeetGeek.ai limitations
- You have to transcribe a meeting from the middle if you hadn’t scheduled its transcription beforehand
MeetGeek.ai pricing
- Basic: Free forever
- Pro: $19/month per user
- Business: $39/month per user
- Enterprise: $59/month per user
MeetGeek.ai ratings and reviews
- G2: 4.6/5 (440+ reviews)
- Capterra: Not enough reviews
What are real-life customers saying about MeetGeek.ai?
A G2 review says:
8. Tactiq (Best for small businesses and solopreneurs)
Tactiq provides live, speaker-specific meeting transcripts for Google Meet, Zoom, and Microsoft Teams without recording the meeting or requiring a bot to join. This approach prioritizes privacy and participant comfort, as only the transcript is generated and no audio is stored.
This tool—a Chrome extension—is a useful Circleback alternative if you want an affordable AI minutes-of-meeting generator. Its non-intrusive, bot-free setup, focus on live, in-meeting transcription, and immediate actionability make it ideal for teams that want to avoid recordings and streamline follow-ups directly from the transcript.
Tactiq best features
- Tag, label, and export key moments or action items in various formats
- Integrate with tools like Slack, Notion, and HubSpot for seamless collaboration
- Generate ChatGPT summaries, action items, and key highlights instantly
- Leverage AI-powered prompts to generate custom summaries, follow-up emails, or project updates
Tactiq limitations
- Some of the translations (like Spanish) aren’t sophisticated enough
Tactiq pricing
- Free Forever
- Pro: $12/month per user
- Team: $20/month per user
- Enterprise: Custom pricing
Tactiq ratings and reviews
- G2: Not enough reviews
- Capterra: Not enough reviews
What are real-life customers saying about Tactiq?
A Product Hunt review says:
📖 Also Read: How to Run Effective Meetings for Maximum Impact
9. Rev (Best for research teams, media companies, and legal firms)
Legal and research teams can’t afford to mess around on virtual calls. They need accurate, reliable meeting transcripts that keep case files sharp, stay on top of compliance, and dig into data without the headache.
Unlike Circleback AI, Rev is built with research workflows in mind. You can transcribe interviews and meetings here and validate human transcription for accuracy. It lets you upload multiple audio and video files of testimonies, interviews, and depositions, and dig out key facts and contradictions in files in seconds.
Rev best features
- Upload audio/video files or integrate with Zoom for easy transcript generation
- Receive transcripts with timestamps, speaker identification, and editable text
- Choose from human or AI transcription based on speed, accuracy, and budget
- Add human-translated global subtitles in 17+ languages to your videos
- Identify key facts and contradictions in files
Rev limitations
- The video uploading feature is slow occasionally
Rev pricing
- Free Forever
- Basic: $14.99/month per user
- Pro: $34.99/month per user
- Enterprise: Custom pricing
Rev ratings and reviews
- G2: 4.7/5 (400+ reviews)
- Capterra: 4.7/5 (40+ reviews)
What are real-life customers saying about Rev?
A G2 review says:
🧠 Fun Fact: Bees hold meetings, too! When scouting a new home, hundreds of bees explore different nest options and regroup to make a collective decision. Just like your team evaluates project updates or client feedback in meetings, bees collaborate to reach the best outcome, proving that even in nature, effective meetings (and good note-taking!) matter.
10. Grain (Best for internal software training)
Sharing technical resources with your trainees shouldn’t feel like solving a puzzle. But with Circleback AI, it kind of does. All that jargon and complexity? It just slows things down.
Grain keeps it easy. It turns your transcriptions into clear, step-by-step guides your team can follow. You can also create playlists and stories to organize meeting recordings and transcripts. If you want to track whenever someone mentions a vital phrase, set up keyword notifications, and Grain will alert you.
Grain best features
- Organize and share meeting transcripts in story and step-by-step guide formats
- Attach guides, tips, or important notes to specific elements in the meeting minutes for better understanding
- Make a resource playlist directly on the platform and share it with your trainees
- Spot trends and track key terms from meeting transcripts
Grain limitations
- Phrase recognition in smart tags is limited
Grain pricing
- Free Forever
- Starter: $19/month per user
- Business: $39/month per user
- Enterprise: Custom pricing
Grain ratings and reviews
- G2: 4.6/5 (290+ reviews)
- Capterra: Not enough reviews
What are real-life customers saying about Grain?
A G2 review says:
Summarize this article for me pleaseTurn Every Meeting Minute Into Action With ClickUp
With the right Circleback AI alternative, your team will stop scrambling for notes and start acting on real takeaways.
While all the above-mentioned tools can help you with meeting transcriptions, ClickUp stands out with its highly customizable layout, precise recording and note-taking, and accurate AI-generated summaries.
You can collaborate with your team on meeting agendas, discuss future ideas, and actually follow up on meeting insights with scheduled tasks. Choosing ClickUp means choosing to catapult your meeting productivity!
Sign up for ClickUp today to experience the difference in your automated notes for yourself.
Everything you need to stay organized and get work done.
