10 Timeboxing Apps to Plan Every Hour with Purpose

‘I can’t focus on anything for more than 10 minutes!’

Between endless notifications, back-to-back meetings, and constant context switching, staying focused feels impossible for many of us. A study shows that most people get work for less than four hours per day—yep, out of a whole 8-hour workday.

But what if you could plan your day so precisely that distractions became irrelevant?

That’s where timeboxing apps help. Think of them as your personal bouncers, guarding your calendar so you can focus.

Whether you’re juggling freelance deadlines, managing a remote team, or just trying to tame your never-ending to-do list, these tools help you schedule time blocks for specific tasks, build better routines, and, yes, finally complete tasks that matter.

Let’s talk about 10 of the best time blocking apps—including ones with project time management—to block your day on purpose.

Timeboxing Apps to Plan Every Hour with Purpose

Best Timeboxing Apps at a Glance

Here are some of the best tools out there—each with its edge, depending on how you like to plan, track, or block your time:

Absolutely! Here’s the revised comparison table with the “Best For” column showing only the relevant teams/individuals for each tool (removing the descriptive intro):

Tool Name	Best For	Key Uses	Pricing*
ClickUp	All-in-one tool for time management; Team size: Freelancers, solopreneurs, small teams, startups, SMBs, enterprises	Task management, project planning, time tracking, scheduling, recurring tasks, and integrations with tools like Google Calendar and Slack	Free plan, Customizations for enterprises
Sunsama	Daily planning with calendar integration; Team size: Freelancers, small teams, startups	Organizing tasks from Gmail, Slack, and GitHub into calendar slots, AI-powered time estimates, and daily planning rituals	Starts at $20 per user/month
Todoist	Daily planning with calendar integration; Team size: Freelancers, small teams, and startups	Task prioritization, recurring tasks, custom filters, and integrations with Google Calendar, Gmail, and Slack	Free; paid plans starting at $5 per user/month
Motion	AI-powered schedule automation; Team size: SMBs, enterprises	AI-driven task prioritization, conflict resolution, timeline views, and resource planning	Paid plans starting at $49 per user/month
Akiflow	Centralized task and calendar management; Team size: Freelancers, and solopreneurs,	Task capture from emails and messages, drag-and-drop scheduling, and daily/weekly planning rituals	Free trial, $34 per user/month
Reclaim	Smart time blocking; Team size: Small teams, SMBs	Auto-scheduling tasks, focus time blocking, unified calendar view, and real-time adjustments	Free; paid plans starting at $10 per user/month
TickTick	Personal productivity with built-in timer; Team size: Freelancers, solopreneurs, individuals	Task management, habit tracking, recurring reminders, and multiple calendar views	$35.99 per user/year
TimeCamp	Time-tracking with billing features; Team size: Freelancers, consultants	Automatic time tracking, productivity categorization, reporting, and integrations with tools like Trello and Asana	Free; paid plans starting at $3.99 per user/month
Toggl Track	Lightweight time tracking across projects; Team size: Small teams, SMBs	Real-time and offline time tracking, calendar integration, and background activity tracking	Free; paid plans starting at $10 per user/month
Clockwise	Team calendar optimization and focus time; Team size: SMBs, and enterprises	AI-driven meeting scheduling, focus time creation, analytics for meeting loads, and scheduling links for external coordination	Free; paid plans starting at $6.75 per user/month

*Please check the tool’s website for the latest prices.

📖 Also Read: How to Track Time Spent on Tasks & Projects Efficiently

What Should You Look for In Timeboxing Apps?

Finding the right timeboxing app can seriously level up your daily workflow. Based on user feedback and real-world needs, here are the key features to look for when picking your go-to time blocking tool:

Seamless integrations: Sync with your calendar app and task management tools like ClickUp, Trello, or Asana to block time without bouncing between platforms
Smart scheduling: Prioritize apps that auto-reschedule unfinished tasks using your productivity metrics, deadlines, and the importance of specific tasks
Built-in focus tools: Look for features like Pomodoro timers, website blocking, and white noise to stay in the zone during your focus sessions
Cross-device flexibility: Pick tools that work across iOS, Android, and web apps, so you can add tasks or adjust your weekly calendar anytime
Calendar with task fusion: Choose apps that merge task management features with calendar blocking, so you can drag tasks and drop them, color-code, and attach details to each block
Time reporting: Prioritize apps with built-in time tracking and reporting to better understand your habits and fine-tune how you track progress and plan ahead

🧠 Fun Fact: Happy employees = productive teams! A study suggests happier workers are 13% more productive. That’s one additional reason to block time chunks for productive work and breaks in your organization!

📖 Also Read: How to Track Time Spent on Tasks & Projects Efficiently

The Best Timeboxing Apps

If you’re ready to get more done and stress less, a reliable timeboxing app benefits your work routine.

From automated timesheets to intelligent scheduling, these are the best timeboxing apps to help you reclaim your calendar and focus better.

How we review software at ClickUp

Our editorial team follows a transparent, research-backed, and vendor-neutral process, so you can trust that our recommendations are based on real product value.

Here’s a detailed rundown of how we review software at ClickUp.

1. ClickUp (Best for All-in-one Timeboxing with Task Management)

Want to make every hour count? ClickUp, the everything app for work, is built to handle your task management, project planning, and timeboxing needs without bouncing between platforms.

Plan projects in fixed time periods, set calendar events, and stay ahead of deadlines with built-in time tracking, scheduling, and progress tools. Even better, let ClickUp handle all of your ‘work about work’, so you can focus on tasks that move the needle on your goals.

Whether you’re managing a team or your own packed schedule, ClickUp keeps work moving—and visible—every step of the way. How?

💜 ClickUp Calendar

Say hello to ClickUp Calendar! It isn’t just a tool for keeping track of dates—it’s built for timeboxing your day with purpose.

Easily schedule time blocks, drag and drop tasks, and align your calendar events with team goals or personal priorities. It syncs with tools like Google Calendar and Microsoft Outlook Calendar and pulls directly from your task list, so your planning stays dynamic and actionable.

Once you link your calendar app to ClickUp, timeboxing your day becomes a breeze. You can easily view and plan your schedule right where your tasks reside. Plus, get the calendar to auto-block your schedule for a new hobby or presentation practice.

Did you know that you lose four hours a week toggling between apps? With ClickUp, you can eliminate context switching. Join Google Meet, Zoom, or Microsoft Teams meetings directly from the app to save time. And with the AI Notetaker, you can capture meeting notes while staying focused on the conversation.

💜 ClickUp Time Tracking

ClickUp’s Project Time Tracking is also a powerhouse for anyone serious about staying on top of their work and timeboxing their day. It lets you monitor exactly how long tasks take, helping you manage workloads, stay on schedule, and create structured time blocks for your most important tasks.

Track time on ClickUp — Track time from anywhere on ClickUp to stay on top of your timeboxing needs

Whether you’re working solo or with a team, ClickUp’s time management features make your time tracking endeavors effortless. You can start and stop timers directly from tasks, tracking work in real time without switching apps.

Missed starting a timer? No worries—just log time manually for past work to keep everything accurate. And when you need to dig deeper, ClickUp generates detailed time reports, giving you a clear view of where your time goes. You can even compare estimated vs. actual time to improve future planning and meet deadlines more consistently.

Plus, setting recurring tasks on ClickUp is a breeze. For example, you can set a task to “Check Email” every morning at 9 a.m., so it automatically reappears every day, helping you build a more predictable routine.

💜 ClickUp Time Box Template

Ready to kickstart your timeboxing journey? Begin with the ClickUp Time Box Template. It’s built to solve common time management problems by helping you block your day into focused, intentional work sessions.

This template lets you:

Customize your daily schedule with ready-made time blocking features for deep work, admin tasks, and breaks
Track time spent with unlimited tasks
Drag and drop tasks into time slots to visually map out your day
Use recurring tasks and automations to maintain daily structure without manual updates
Break large goals into manageable chunks with time-bound subtasks
Track progress in real-time and reflect on what’s working (and what’s not)

Get free template

ClickUp best features

Real-time time tracking that’s built into tasks for accurate billing and insights, compared to other productivity tools
Customizable ClickUp Dashboards that give a bird’s-eye view of workload, timelines, and team performance
Task dependencies and 15+ flexible views like Gantt charts, Kanban View, Workload View to visualize project progress and avoid bottlenecks
Time estimates, reminders, and automations to streamline task management and meet deadlines
Seamless integrations with tools like Google Calendar, Slack, and Toggl for smoother workflows

ClickUp limitations

With its extensive features and customization options, setting up timeboxing workflows can feel overwhelming for new users

ClickUp pricing

free forever

Best for personal use

Free Free

Key Features:

60MB Storage

Unlimited Tasks

Unlimited Free Plan Members

unlimited

Best for small teams

$7 $10

per user per month

Everything in Free Forever plus:

2GB Storage per user

Unlimited Folders and Spaces

Unlimited Integrations

ClickUp ratings and reviews

G2: 4.7/5 (9,000+ reviews)
Capterra: 4.6/5 (4,000+ reviews)

What are real-life users saying about ClickUp?

A G2 reviewer says:

ClickUp is very easy to use, even with all the features it offers. I love how everything is in one place – from task management to docs to the calendar view. The calendar especially helps me keep track of deadlines and plan ahead efficiently. It’s a great tool for both personal and team productivity.

2. Sunsama (Best for Daily Planning with Calendar Integration)

Ever feel like your day is a blur of scattered tasks across different apps? Sunsama helps you cut through the chaos by pulling tasks from tools like Gmail, Slack, and GitHub and organizing them into fixed time slots on your calendar.

With a simple 10-15 minute planning ritual each morning, you can review what’s unfinished and set realistic goals for the day. Instead of overwhelming features, it focuses on helping you plan with intention and purpose.

Sunsama best features

Plan your day with AI-powered time estimates that adjust to your work patterns
Automatically sort tasks into channels like “Client Work” or “Team Meetings”
Connect with tools like project platforms and calendars for seamless daily planning
Move emails needing focus into your task list and block time to tackle them

Sunsama limitations

The daily planning ritual may feel demanding for users who prefer more automated scheduling
Not a suitable complex project management tool

Sunsama pricing

Free trial
Monthly subscription: $20/month

Sunsama ratings and reviews

G2: Not enough reviews
Capterra: 4.7/5 (25+ reviews)

What are real-life users saying about Sunsama?

A Capterra review reads:

As a solopreneur, it is often challenging to tackle the number of tasks I have in a day. Sunsama reminds me to take breaks, gives me a realistic view of how much time a task will take, and delivers a weekly summary of how I spend my time. I can incorporate my personal and business calendars, wellness activities, and family time all in one place. This helps me to stay aligned with my goals and intentions.

3. Todoist (Best for Simple and Intuitive Task Management)

Todoist brings semblance to personal and team task management, teaching users how to save time through innovative organization features.

The app’s clean, intuitive interface makes capturing and organizing tasks feel natural, whether you’re planning your workday or managing complex team projects.

Todoist best features

Use the four-level color flag system to rank tasks by importance
Prioritize tasks with recurring patterns like “every third Tuesday” or “each weekday” for repetitive work
Set up custom filters to view tasks based on due dates, labels, or priorities
Connect with tools like Google Calendar, Gmail, Slack, and Zapier to sync your workflow

Todoist limitations

The free version restricts access to features like reminders and labels

Todoist pricing

Beginner: Free
Pro: $2.50/month per user
Business: $8/month per user

Todoist ratings and reviews

G2: 4.4/5 (800+ reviews)
Capterra: 4.6/5 (2,500+ reviews)

What are real-life users saying about Todoist?

A Capterra review reads:

Todoist is the cornerstone of my time management strategy along with Spark Mail and Google Calendar. The integration is perfect with these and other apps, and the mobile app is crucial so I do not miss anything.

📮 ClickUp Insight: 50% of people structure their time by dedicating certain days to admin vs. focused work, but only 22% say they automate or delegate tasks.
Manual time management helps, but it doesn’t eliminate the repetitive tasks that still eat into deep work. ✔️

ClickUp’s Calendar, Time Blocking, and AI Agents work together to protect your time. Automatically schedule repetitive work, move tasks based on priority, and trigger reminders—so your week runs itself.

💫 Real Results: Lulu Press saves 1 hour per day, per employee using ClickUp Automations—leading to a 12% increase in work efficiency.

Try ClickUp for Free

4. Motion (Best for AI-powered Schedule Automation)

Motion brings fresh thinking to the timeboxing technique by using artificial intelligence to your day’s schedule for maximum impact. This smart scheduling tool analyzes your tasks, meetings, and priorities to create a personalized daily plan that adapts to your work schedule and style.

For example, if you’re juggling a client meeting and a tight project deadline, Motion will prioritize these tasks and adjust your schedule to ensure both are completed on time. The app stands out with its AI-driven task prioritization, considering project dependencies, deadlines, and durations.

Motion best features

Manage both personal and work meetings effortlessly, while considering team availability
Let AI handle scheduling by spotting conflicts and shifting meetings to optimal times
Use built-in tools for task management, timeline views, and resource planning
Access ready-to-use project templates for quickly setting up new initiatives

Motion limitations

Requires adjusting to a new workflow style as the AI takes charge of scheduling
Deep integration with existing tools may take time

Motion pricing

Pro AI: $29/month per seat
Business AI: $49/month per seat
Enterprise: Custom pricing

Motion ratings and reviews

G2: 4.1/5 (110+ reviews)
Capterra: 4.3/5 (80+ reviews)

💡 Pro Tip: Want to make life easier? Use ClickUp’s integrations with over 1,000 tools. Whether it’s time tracking with Everhour or syncing your Google Calendar, you can keep everything in one place and stay productive without having to jump between apps.

5. Akiflow (Best for Centralized Task and Calendar Management)

Want to stop jumping between apps to manage your daily schedule? Akiflow brings all your tasks and calendar events into one clean workspace. This makes it easier to plan your day without constantly switching between apps.

This scheduling tool shines in gathering tasks from popular platforms like Google Calendar, Outlook, Gmail, and Slack. When you update a task in Akiflow, it automatically syncs back to the source app, keeping everything consistent across your tools.

Akiflow best features

Capture tasks from emails, messages, or websites with Akiflow’s universal inbox
Drag and drop tasks into your calendar for effective time blocking and quick adjustments
Use daily and weekly rituals to plan, reflect, and stay on track
Share your availability to schedule meetings without the back-and-forth

Akiflow limitations

Missing some popular project management tools compared to dedicated task management apps
Requires manual task planning and time blocking templates, which can be time-consuming and may lead to task overload if not managed carefully

Akiflow pricing

Free trial
Pro Monthly: $34/month

Akiflow ratings and reviews

G2: 5/5 (30+ reviews)
Capterra: 4.8/5 (90+ reviews)

📖 Also Read: Best Employee Monitoring Software

6. Reclaim (Best for Smart Time Blocking and Work-Life Balance)

Imagine a tool that automatically arranges your tasks around your meetings without you lifting a finger. Reclaim AI from Dropbox does just that by syncing with your calendar and adjusting schedules in real time based on your workload and priorities.

It takes into account deadlines and available time to allocate the right moments for tasks. Rather than spending time manually adjusting your day, it lets you focus on what matters while the tool ensures your calendar stays optimized and conflict-free.

Reclaim best features

Schedule tasks and meetings based on your work patterns
Auto-block focus time for deep work with a Pomodoro-like rhythm
Unify all calendars (Google Calendar, Outlook) in one view
Adapt to changes by automatically shifting tasks when conflicts arise

Reclaim limitations

Setting up multiple calendar integrations takes some initial effort
No mobile app for on-the-go scheduling
Auto-scheduling may not always align with personal preferences

Reclaim pricing

Lite: Free
Starter: $10/month per seat
Business: $15/month per seat

Reclaim ratings and reviews

G2: 4.8/5 (100+ reviews)
Capterra: Not enough ratings

What are real-life users saying about Reclaim?

A G2 reviewer says:

As a student, my ability to allocate time to do projects is limited. Now, I only have to add the task to my to do list and it is automatically scheduled. It is also easy to see if I am too far behind and need to work extra hours to catch up on assignments.

📖 Also Read: AI for Time Management: Use Cases & Tools for Smart Time Planning

7. TickTick (Best for Personal Productivity with Built-in Pomodoro Timer)

TickTick: timeboxing-apps — via TickTick

TickTick blends smart task management, calendar scheduling, and habit tracking to help you plan your day with purpose. With multiple calendar views—monthly, weekly, agenda, multi-day, and multi-week—you can easily visualize your entire schedule.

It’s more than just a to-do list app. It offers Pomodoro timers and smart reminders to keep your focus sharp and consistency on track. Whether you’re creating tasks or building new habits, TickTick helps you stay on top of your goals.

TickTick best features

Set recurring reminders with custom intervals, email notifications, and location-based alerts on iOS
Organize tasks with smart filters and tags for quick access
View tasks in List, Kanban, or Timeline formats, and use Markdown for detailed notes
Track habits alongside regular tasks to build consistent routines

TickTick limitations

Limited collaboration features for team-based task management
No time tracking features for detailed productivity analysis
Limited customization options for certain task views and layouts

TickTick pricing

Annual plan: $35.99/year

TickTick ratings and reviews

G2: 4.6/5 (100+ reviews)
Capterra: 4.7/5 (120+ reviews)

👀 Did You Know? The Eisenhower Matrix, popularized by President Dwight D. Eisenhower, is a time management technique that helps you categorize tasks by urgency and importance. It’s all about focusing on the tasks that are important but not necessarily urgent, so you don’t waste time on things that aren’t a priority.

8. TimeCamp (Best for Time Tracking with Billing Features)

TimeCamp: timeboxing-apps — via TimeCamp

Need a timesheet that tracks time without the hassle? TimeCamp works quietly in the background, so you don’t have to guess or manage spreadsheets. It automatically logs your hours and turns that data into valuable insights.

Whether it’s tracking productivity, managing projects, or generating invoices, TimeCamp helps you understand your work habits and find ways to improve. Plus, it integrates with all your favorite tools, making it a seamless addition to your workflow.

TimeCamp best features

Track time automatically or manually with idle detection, app monitoring, and productivity categorization
Generate reports to assess progress, performance, and budget
Integrate with tools like Trello, Asana, and ClickUp for streamlined workflows
Use mobile apps with GPS tracking and geofencing for remote teams

TimeCamp limitations

User roles are limited on lower-tier plans; advanced role management is only available on the Premium plan
The mobile app, especially on iOS, can be slow and prone to syncing issues, leading to occasional data discrepancies

TimeCamp pricing

Free Plan
Starter: $2.99/month per user
Premium: $4.99/month per user
Ultimate: $7.99/month per user
Enterprise: $11.99/month per user

TimeCamp ratings and reviews

G2: 4.7/5 (340+ reviews)
Capterra: 4.7/5 (590+ reviews)

9. Toggl Track (Best for Lightweight Time Tracking across projects)

Toggl Track: timeboxing-apps — via Toggl Track

Need a clean, reliable way to track how you spend your workday? Toggl Track offers a no-frills, intuitive experience that helps you stay on top of all your tasks, without disrupting your flow.

It’s built to slot into your routine, whether you prefer using a desktop app, browser extension, or mobile device.

With features like calendar app integration, background tracking, and one-click timers, it brings the true benefits of timeboxing apps to life, turning scattered hours into structured, focused work blocks.

Toggl Track best features

Visualize time entries in Google Calendar or Outlook
Track time in real-time or offline, syncing later; toggle between timer and manual modes
Use mobile for on-the-go tracking or desktop for focused workflow
Enable background tracking across apps and websites to auto-capture activities

Toggl Track limitations

Limited project management features compared to dedicated tools
Reporting options for client-facing work are limited

Toggl Track pricing

Free Plan
Starter: $10/month per user
Premium: $20/month per user
Enterprise: Custom pricing

Toggl Track ratings and reviews

G2: 4.6/5 (1,550+ reviews)
Capterra: 4.7/5 (2,500+ reviews)

🧠 Fun Fact: Timeboxing started in software development, where teams would allocate fixed periods (or “boxes”) to work on specific tasks. Originally introduced in the context of Agile methodologies, it helped keep teams focused and on track. Today, it’s a popular productivity technique used by everyone, from CEOs to students, to minimize distractions and ensure tasks are completed efficiently within a set time frame.

10. Clockwise (Best for Team Calendar Optimization and Focus Time)

Clockwise : timeboxing-apps — via Clockwise

Overwhelmed by endless meetings and struggling to carve out time for deep work? Clockwise has you covered.

This AI-driven scheduling assistant optimizes your day by automatically scheduling meetings, safeguarding focus time, and syncing effortlessly with Google Calendar, Slack, and Asana. It’s built to help you take back control of your calendar and boost productivity.

Clockwise best features

Automatically reschedules meetings to create uninterrupted Focus Time blocks
Integrates with Google Calendar, Slack, and other tools for streamlined scheduling
Provides analytics to measure meeting load and focus time across your organization
Offers scheduling links to coordinate meetings with external invitees and multiple teammates

Clockwise limitations

The flexible Meetings feature is limited to internal meetings
Doesn’t support automatic rescheduling for meetings with external attendees

Clockwise pricing

Free
Teams: $6.75/month per user (billed annually)
Business: $11.50/month per user (billed annually)
Enterprise: Custom pricing

Clockwise ratings and reviews

G2: 4.7/5 (65+ reviews)
Capterra: 4.7/5 (50+ reviews)

What are real-life users saying about Clockwise?

A G2 review says:

It builds in the focus time that I need, but that I find too cumbersome for me to consistently put in place myself. I like that the AI scheduler responds to changes in my calendar even before I do. I’ve found that it’s positively impacted my productivity, and made my colleagues more sensitive when it comes to booking over pre-allocated time in my calendar too. For a single user, I think the price is also reasonable and it was also easy to integrate with key tools I already use for work, e.g. Outlook, Asana.

Make Every Minute Matter with ClickUp

Time is the one resource we can’t make more of. That’s why picking the right timeboxing app is so crucial for your productivity.

Each app on our list brings something special to the table—some excel at personal task management, helping you carve out focused work periods, while others shine in team settings.

But if you want a complete solution that combines timeboxing with robust project management features, ClickUp stands out from the pack. Its customizable time tracking app, automated workflows, and team collaboration tools help you do more than just manage time—they help you make the most of it.

You can set up timeboxed tasks, track progress in real time, and adjust your schedule on the fly. Plus, with features like custom dashboards and detailed reporting, you’ll always know exactly how your team is spending their hours.

Ready to take control of your time and boost your productivity?

Everything you need to stay organized and get work done.

Contact Sales