Looking for some Zoom alternatives?
Ever since COVID-19 started, remote teams have been scrambling to try and quickly adapt to this new normal way of working. And one of the ways they’ve done that is by relying on video conferencing apps like Zoom to help them out.
While Zoom started off as the perfect cure for remote communication problems, there were a few privacy and security breaches issues that popped up.
Since then, Zoom has released a number of updates to mitigate the security vulnerabilities and it’s a lot safer than it was back in March 2020. You can check out our detailed review of Zoom in this article.
But if you’re still cautious, there are tons of other video conferencing apps out there — all of which will help you address your remote communication needs.
In this article, we’ll go over what went wrong with the Zoom cloud meeting tool and highlight 7 other tools to help you pick the perfect Zoom alternative!
And since this is an issue we’re facing during a pandemic, why not turn to Dr. Robert, who lived through one in the movie “I Am Legend.”
At least we don’t have zombies this time around!
This Article Contains
(click on the links below to jump to a specific section)
(includes key features, pros, cons, customer ratings and pricing)
- How To Make Video Calling An Essential Part Of Your Project Management Process
Let’s get started!
What Is Zoom?
Note: These sections are for people interested in learning about what the Zoom issue is. If you only want to skip to learning about the 7 Zoom alternatives, click here to jump to that section.
Zoom is a popular video conferencing platform that lets you virtually meet other people across various hardware platforms like desktops, laptops, and Android or iOS devices.
It has several features like:
- Built-in tools for audio and video collaboration
- Instant messaging
- Screen sharing
- Meeting recording and transcripts
Over the past year, the Zoom video meeting tool has become very popular for both business and personal use.
COVID-19, of course!
As many teams adapted to remote work policies, they needed a virtual communication tool for project discussions and other meetings.
And Zoom’s video conferencing solution, Zoom Meeting, became the go-to tool due to two reasons:
- It’s super easy to set up and use
- It offers a feature-rich free version
But just like the movie — things went a bit offroad!
Familiar with the term ‘Zoombombing’?
Zoombombing is when an uninvited guest, usually a hacker, joins your Zoom meeting.
Imagine having a call with your work buddies and then this guy from I Am Legend pops up out of nowhere:
It turns out that this mostly occurred because the meeting hosts didn’t really know that they would have to enable certain features to make their calls secure.
We can’t really say that’s Zoom’s fault, right?
However, Zoom has been quick to address such issues — releasing several updates over the past few months. For example, it changed the default settings to make video calls more secure.
It also has two-factor authentication, uses Advanced Encryption Standard (AES) 256, and is GDPR and CCPA compliant.
So despite all the backlash, the Zoom app is a pretty secure conferencing tool.
Check out our detailed Zoom review here.
However, if you still want to check out some Zoom alternatives, we’ve got you covered.
After all, there are plenty of survivors still left in the conferencing world!
The Top 7 Zoom Alternatives In 2021
Just like Will Smith, you need to carefully assess the current situation and make your decisions wisely.
Choosing the right video conferencing tool is a crucial step for your business. After all, you’ll be using this tool to communicate project demands and other vital information with your team!
And not every video calling app out there would be suitable for your business needs.
For example, video calling tools like Google Duo and FaceTime are mostly used for personal video chat. On the other hand, Google Meet (previously known as Hangout) and Microsoft Team are best suited for group video calling.
So what do you choose?
Here’s a detailed look at some of the best video conferencing apps and their key features to help you determine the ultimate Zoom alternative that fits your business needs.
A. Google Meet
Previously known as Google Hangout, Google Meet is a video conferencing platform from the folks at Google.
While Google Meet is mostly geared towards businesses, this video conferencing and collaboration tool can also be used by individuals to video chat with their friends and family.
If Dr. Robert used Google Meet in his apocalyptic world, he could have tried to connect with fellow survivors on a video call instead of risking his life going out in the open every day!
- Supports up to 100 meeting participants with 16 participants visible at a time
- Can preview your screen to check your camera, mic, and who is already present before you enter the online meeting
- Screen sharing is available for detailed explanations
- Meeting hosts can control the meeting with settings like remove attendee, muting, etc.
- Has the same security setup as any other Google app and also encrypts all data
- Meeting participants can use its live captioning feature to take notes during an online meeting
- Easy to use interface
- Supported across Android and iOS devices as well as browsers like Chrome, Firefox, Edge, and Safari
- Integrates with other Google apps like Gmail and Calendar for better ease of use
- Can crash on some Mac devices
- Doesn’t have whiteboard support for video collaboration
- Can’t send multimedia documents
- G2: 4.3/5 (3900+ reviews)
- Capterra: 4.5/5 (8400+ reviews)
Free (until Oct 1, 2020). Paid plans start at $10/user per month.
B. Microsoft Team
Microsoft Team is a cloud-based group messaging platform for Office 365 users.
If you’re looking to chat, meet, call, and share documents with remote teams, then Microsoft Team is a good option for you.
- Supports 250 meeting room participants (that’s probably the entire survivor population in Dr. Robert’s world!)
- Screen sharing and presentation streaming features for detailed explanations
- Recording function for recording important conferences
- Search function to quickly find an important document or message
- Has message channels to keep conversations organized. For example, Robert can create a “Krippin Virus” channel to discuss plans with other survivors.
- Users can join a conference directly without requiring a download
- Available versions include a mobile app, iOS app, and desktop app. It’s also supported across browsers like Firefox, Chrome, Edge, and Safari.
- Supports file formats like CSV, XLS, DOCX and more for easy file sharing
- Managers can view their team’s work calendar and track their availability
- Might struggle with bug issues like accidental logouts and file access changes
- No easy way to quote an important message to reply to it directly
- G2: 4.2/5 (6400+ reviews)
- Capterra: 4.4/5 (2100+ reviews)
Free plan available. Paid plans start at $5/user per month.
C. Zoho Meeting
Zoho Meeting is an open source video conferencing tool that lets you host video conferences. Zoho Meeting protects user information and meeting privacy with its advanced encryption technology.
After all, security is one of the top priorities for any individual — like Dr. Robert, who built a strong security system for his safehouse to keep zombies at bay.
- End-to-end encryption for strong security against hackers
- Can record any online meeting
- Audience poll and Raise Hand features to engage an attendee or the whole audience
- Advanced moderator controls to mute distractions or to lock meetings
- Allows up to 100 participants in any meeting in the basic pricing plan
- User-friendly and secure platform supported across desktop, Android and iOS devices
- For live streaming webinars, you can assign co-organizers for extra support and moderation
- Can view and download reports on webinar attendees, engagement, etc.
- Integrates with other Zoho apps like Zoho CRM, Projects and Bookings
- No whiteboard feature for better explanations
- Can’t schedule recurring meetings
- Limited free version — it supports only two meeting attendees and 10 webinar attendees
- G2: 4.5/5 (400+ reviews)
- Capterra: 4.6/5 (300+ reviews)
Has a free version. Paid plans start at $10/host per month.
GoToMeeting is a web-hosted video conferencing platform that’s best suited to corporate teams. It uses several encryption techniques to maintain the security of its users.
But it has another cool feature up its sleeve.
Let’s say that Dr. Robert could transfer control of his car to another survivor. As someone else is controlling the car, he could map out the best possible route home instead. Pretty cool, right?
Turns out that you can do something similar in GoToMeeting video calls.
- Record meetings in real-time and share them later
- Can transfer your keyboard and mouse control to any attendee during the meeting (this is the cool feature we were talking about)
- Has a file sharing and document collaboration tool
- Can schedule meetings in advance
- Supports up to 150 meeting participants in the basic plan
- Can launch meetings in a single click
- Can view up to 25 video participants at the same time for better team visibility
- User-friendly interface
- Integrates with Office 365 apps like Outlook and Calendar
- Cannot conduct an audience poll in meetings
- Uses a relatively higher bandwidth
- For webinar features, you need to pay separately for the GoToWebinar tool
- G2: 4.2/5 (10,000+ reviews)
- Capterra: 4.5/5 (7000+ reviews)
Paid plans for GoToMeeting start at $12/organizer per month.
Skype is a popular virtual communication tool that’s mostly used for personal video chat. However, with Skype’s new feature ‘Skype Meet Now’, it can be used as a business video conferencing software.
We bet that Robert would’ve loved to Skype call Sam, his dog, when he goes on an errand by himself.
Isn’t that absolutely paw-sitive?
Naturally, he trained Sam to use Skype easily — I mean, it’s one of the simplest video conferencing tools out there!
- Screen sharing to share presentations, images or anything on your screen
- Call recording with live auto-generated subtitles
- Background blur for meetings in Skype Meet Now
- End-to-end encryption for better meeting security
- Smart messaging lets you react to any message with an emoji reaction
- Intuitive user interface (that’s how Sam learned to use Skype quickly!)
- Has platform support for Android and iPhone devices
- Can call mobiles or landlines using Skype credits
- High video and sound quality even in Skype Meet
- Image freezing is a frequently reported issue
- SMS feature is outbound only; you can’t receive an SMS in Skype
- No search option in the chat section to find important topic or files
- G2: 4.3/5 (16,000+ reviews)
- Capterra: 4.3/ 5 (10,000+ reviews)
Has a free plan for video conferencing. Paid plans start at $2.99 for phone calling within the US.
Eyeson is a cloud-based video conferencing software that caters to businesses of all sizes.
Unlike most other tools, you don’t have to download or install Eyeson to use it. Just send the call link to participants and they can join directly through their browser.
That saves a lot of time, right?
Something that’s crucial in any world — especially when you’re trying to find a cure for a lethal virus, like Dr. Robert.
- Supports up to 25 participants per call
- Live streaming lets you stream your video call on Facebook & YouTube in real-time
- File sharing to share any PDF or image with call attendees
- Recording function to record a video conference
- Can enable the ECO mode (audio-only) to save bandwidth
- Can view up to nine meeting participants in one video stream
- Only need to click a meeting link to join it
- Allows you to create multiple meeting rooms for better organization
- Can check your past video calling history
- It doesn’t let you share your screen and camera at the same time.
- Has no whiteboard feature for video collaboration
- No free plan
- G2: 5/5 (4 reviews)
- Capterra: 4.6/5 (10+ reviews)
Paid plans start at $9/host per month.
G. Jitsi Meet
Perhaps the only exciting thing in Robert’s world is that everything is completely free.
Luckily, you don’t need to be stuck in a post-apocalyptic world to enjoy free video calls — just try Jitsi Meet for that!
Jitsi Meet is an encrypted, open source video conferencing software. You don’t have to create an account to join a meeting room in Jitsi Meet.
- Supports screen sharing and presentation live streaming for better explanations
- Collaborate on documents using Etherpad feature
- Customizable URLs for any meeting
- Integrated chat app for video meetings
- Supports up to 50 meeting participants
- Fully free video conferencing software
- User-friendly interface
- A guest can easily join a meeting room with an invitation link — no signup or download is required
- As it’s an open source software, it’s developer-friendly and customizable
- Relatively new to the market
- Only 50 people can join a meeting
- Might face some audio delay problems
- G2: 4.3/5 (20+ reviews)
- Capterra: 4.2/5 (10+ reviews)
How To Make Video Calling An Essential Part Of Your Project Management Process
What do a project manager and a post-apocalyptic survivor have in common?
They both need to communicate effectively!
In the movie ‘I Am Legend’, the smart survivor – Dr. Robert, wasn’t too different from your everyday project manager.
Robert wanted to find a cure and connect with other survivors to help him with it. Similarly, a project manager needs to complete a project while involving their team in the process.
But how do project managers communicate effectively?
Spoiler alert: normal emails and texting don’t cut it.
I mean, sure, you can try to send emails or texts to discuss a project.
But it’s going to be impossible to keep track of everything!
In fact, there are so many issues with just using messaging tools like Slack for project management that we dedicated an entire article to it!
If you really want in-depth discussions and explanations, you need to use video chat for your meetings.
And once you pick the right video conferencing tool, you’re already halfway there!
But wait… halfway?
There is one more thing you absolutely need.
Robert needs his lab to research for a cure, right?
Similarly, you need project management software like ClickUp to cure all your project management problems.
But what’s ClickUp?
Here’s how you can combine ClickUp and your preferred video calling tool to create the perfect project management process.
Step 1: Integrate your video tool with ClickUp
Before going out, Robert had to get himself prepared right?
Similarly, before starting any project, you need to keep your tools locked and loaded!
For example, if you use a conferencing tool like Zoom, you can easily integrate it with a project management tool like ClickUp to get everything ready.
A. Enable the Zoom ClickApp
Here are the steps to do this:
- Open the Workspace settings (you need to be an Owner or Admin)
- Select ClickApps
- Find the Zoom ClickApp and toggle it on
- Enable it for all required Spaces
- Once you’ve enabled it, a Zoom icon will pop up on the top of each task section to help you start meetings instantly (you can also use the /zoom command to do this)
B. Connect your Zoom in ClickUp
Here’s how to go about this:
- Go to the Zoom integration under the “My Apps” section in your settings
- Hit “Connect”
- Log in to your Zoom account
- Accept the ClickUp app request to integrate it with your account
C. Start a Zoom meeting in ClickUp
Here are the steps to start a Zoom meeting within ClickUp quickly:
- Open any task
- Hit the Zoom icon (or use the /zoom command)
- Link your Zoom account in the pop-out
- Join the meeting instantly
Pretty simple, right?
Step 2: Have an initial video call with your team to discuss project plans
Robert needs to collaborate with his best friend, Sam, before going on an errand.
Similarly, you need to conduct an initial video call with your team to get everyone on the same page before starting work.
You need to inform them about the project’s deliverables and ultimate objectives to ensure that they know what they’re targeting.
For that, you’ll need to have a video conference with your team and brief them about the planning process.
Use these ClickUp features to set everything up to make the project easier to attempt:
- Goals: break down your entire project Goal into smaller quantifiable Targets
- Subtasks: split complicated tasks into shorter easier Subtasks for better task management
- Assignees: assign one or multiple team members to tasks
- Docs: log your project details and notes in ClickUp’s flexible and shareable Docs
- Screen Recording: with ClickUp’s inbuilt screen recorder, Clip, record your screen and share with any team member for a better explanation
Step 3: Check-in with your team to keep track of your project status
Dr. Robert kept track of his research progress every day.
Similarly, now that your plans are in action, you need to check in with your team members every day to know how they’re progressing.
Don’t worry — these don’t have to be super-long video meetings. They can just be brief 10-15 minute meetings at the start of the day to help everyone get on the same page.
But remember, just checking-in your team via a video call isn’t enough. You need a lot more to keep track of your projects!
Let’s see how ClickUp can help you with this:
- Gantt Charts: get a visual overview of your project progress using ClickUp’s automated and interactive Gantt charts
- Statuses: know the progress status of any task or subtask at all times
- Box view: display project tasks by assignee to get an overview of who is working on what
- Profiles: get a detailed overview of every member’s task assignments and responsibilities
- Dashboard: look from a birds-eye view of everything going on in your Workspace. You get various graphs like Burnup, Burndown, Velocity, and Cumulative Flow for quick visual overviews.
Step 4: Have a final video meeting after the project is completed
Congratulations, you finished your project!
But you’re not done yet.
It’s time to get on a video call with your team and discuss:
- What went smoothly?
- What went wrong?
- What difficulties did they face during the process?
Going over all this will help you make the changes you need to your work process to ensure that all your future projects go smoothly!
Having the right video conferencing tool is one of the essential things for remote teams these days.
While Zoom is still a very good tool, there are tons of other video conference solutions out there.
But that comes with its own problem:
With so many options… what do you choose?
Just go through our list of video conferencing software to find the perfect solution for your business needs.
But remember, if you want to tackle remote project management, you’re going to need more than just a video conferencing tool.
Luckily, ClickUp has everything you need to manage your team members, create tasks, and track your progress remotely!
So why not sign Up for ClickUp today? Let it be the Sam to your Robert, helping you every step of the way.