OneNote Templates Blog Feature

Free OneNote Templates for Project Management

OneNote is a powerful, digital note-taking application developed by Microsoft. It provides a flexible and user-friendly platform for Microsoft account holders to create, organize, and manage notes, ideas, and information.

Designed to mimic the feel of a physical notebook, the OneNote app allows you to create sections and pages, making it easy to categorize and find your content. OneNote’s intuitive interface lets you type or handwrite notes, insert images, audio, video, and hyperlinks, as well as collaborate with others in real-time.

It’s a fantastic tool for students, professionals, and anyone looking to streamline their note-taking and information management. Available across multiple devices and platforms, OneNote syncs your notes to the cloud, so you can access them from anywhere, anytime.

Whether you’re using it for personal projects, team collaboration, or simply to keep track of your day-to-day tasks, OneNote is a versatile and dynamic solution to help you stay organized and productive.

But, it’s not flawless. In this guide, we’ll show you the strengths and limitations of OneNote. We’ll also explore some fantastic OneNote alternatives that might steal the spotlight and templates you can use.

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What is a OneNote Template?

OneNote templates are a preformatted OneNote page or default Notebook section that serves as a starting point for your notes, saving you time and effort in setting up the layout and design of a new page. These ready-made templates provide a structured framework that helps you maintain consistency and organization across your notebooks.

onenote notebook product example
Via OneNote

OneNote templates cater to different needs and purposes with a variety of designs and styles, so you should always find the perfect template for your use case.

What are the types of OneNote templates?

There are several types of OneNote templates available to people with a Microsoft account. These templates cater to various action items, projects, and industries. Some of the most popular types include:

  • Meeting Templates: These page templates help you organize meeting notes, agendas, minutes, and action items, streamlining the process of capturing and sharing essential information.
  • Project Management Templates: Designed to simplify project planning, tracking, and collaboration, these page templates offer a structured approach to managing activities, milestones, and resources.
  • Student Templates: Tailored to the needs of students, these include layouts for class notes, study guides, and assignment trackers, making it easy to stay on top of academic work.
  • Personal Organization Templates: From daily planners and to-do lists to goal trackers and habit trackers, these single-page templates help you stay organized, focused, and productive in your personal life.
  • Business Templates: Designed for professionals, these templates in OneNote cover various business aspects like sales, marketing, and finance, offering an organized way to track and manage important data and information.

OneNote’s template library is continuously growing, with a variety of free and paid options available online to download. You can also create custom templates to suit your unique requirements and preferences.

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Sites to Download Microsoft OneNote Templates

Let us save you some Google searches with these seven best websites where you can find a variety of free OneNote templates to download and improve your productivity and organization.

The Better Grind

the better grind example
Via The Better Grind

Discover a treasure trove of productivity-enhancing OneNote templates at The Better Grind website. Boost your work-life balance with their carefully-crafted selection of free templates designed to simplify your daily grind.


Notegram website example
Via Notegram

Venture into Notegram’s world of diverse OneNote templates, where you’ll find the perfect blend of functionality and design. The Notegram site caters to various needs, ensuring you’ll always locate the ideal free templates for your specific use case.


Onetastic platform example
Via Onetastic

Dive into the versatile toolkit that Onetastic offers. This add-in for OneNote not only provides a range of handy template files to download from their website but also includes macros and custom styles, elevating your note-taking experience to new heights.


calendar labs site example
Via Calendar Labs

Mark your calendar and gear up for organized living with Calendarlabs. Their collection of OneNote templates offers a seamless way to integrate calendars, planners, and event trackers into your digital notebooks.

Simplify Days

Embrace the art of decluttering with Simplify Days, a haven for minimalistic OneNote templates. While they’re not all free, these elegant designs focus on efficiency and simplicity, helping you achieve an organized digital space.


Experience the robust capabilities of Auscomp as this platform boasts a wide array of designs, covering everything from personal planning to business management. Trust Auscomp to deliver organization and structure to your digital note-taking journey.

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Limitations of OneNote Templates

While OneNote offers a robust platform for note-taking and organization, it’s important to acknowledge some limitations users have pointed out, especially when using OneNote templates.

  • Lack of integrations: There are no real seamless integrations with certain applications and if you don’t have a Microsoft account, you can’t use OneNote at all.
  • Limited export capabilities: If you’re a fan of the markdown format, you might find it disappointing that OneNote doesn’t support exporting notes in this format or offer markdown editing.
  • Weak editing features: It’s spelling and grammar correction features are lacking and some users say they want more intuitive shortcuts, particularly for search functions. These enhancements could undoubtedly streamline the note-taking process and make it more user-friendly.
  • No offline mode: You can’t edit your notes if you get disconnected or you’re working from a beach with poor WiFi.
  • No “find and replace” feature: This function is common in many text editing tools and can be a significant time-saver when updating repetitive information across your notes.

Despite these limitations, OneNote remains a powerful tool with its broad range of features and capabilities. Still, it’s crucial to consider these factors to ensure it aligns with your specific needs and workflows for notetaking, or if there are better note taking apps available.

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10 Alternative OneNote Templates You Need to Download Now

While OneNote is an excellent tool for note-taking and organizing your thoughts, ClickUp shines as a comprehensive productivity tool that could potentially serve your needs better. Whether you need a better app for taking notes or file and calendar management options, pick from this list of free templates to download!

1. ClickUp Annual Calendar Template

Manage your busy schedule year-round with the ClickUp Annual Calendar Template

The ClickUp Annual Calendar Template helps you plan and monitor your company’s activities and goals for the entire year. This free option offers a clear picture of the target timeline and detailed activities needed to reach your objectives. It has a complementary view to the medium-term action items on your monthly calendar.

The four view types—Calendar, Activities by Status, Activity List, and Start Here—provide different ways to visualize your annual plan, making it easier to stay on track and monitor progress.

Check out our comprehensive post complete with tips on how to make a great project management calendar.

2. ClickUp Release Notes Template

Keep your devoted customer base updated with the ClickUp Release Notes Template

The ClickUp Release Notes Template is perfect for creating and sharing release notes with your team or clients with the ability to embed a file or create a task directly from the Doc.

This Doc follows the same structure used by ClickUp Product Teams to share product updates both internally and externally. It offers a professional and efficient way to communicate important information about your product releases, ensuring your audience stays informed and engaged.

3. ClickUp Business Calendar Template

Never miss an important client lunch again with ClickUp Business Calendar Template

Stay on top of your work events with the ClickUp Business Calendar Template. This editable view keeps everything on your monthly calendar in one place, making it easy to stay organized.

Tailor it to suit your specific needs with custom fields and status updates so you can capture all the relevant information about your next meeting. The Business Calendar template is a valuable tool for managing your work events and keeping your team informed of important dates.

4. ClickUp Calendar To-Do List Template

Combine your daily checklist and your daily calendar with ClickUp Calendar To-Do List Template

Efficiently manage your work hours, expectations, and goals with the ClickUp Calendar To-Do List Template. This offers a convenient snapshot of your weekly, bi-weekly, or monthly calendar outlook, enabling you to plan and prioritize based on your current role and responsibilities. The view includes two statuses and four custom fields, providing ample flexibility to customize it according to your specific needs.

With five view types—Meeting Request, By Role, By Category, Schedules, and Getting Started Guide—you can easily visualize and navigate your to-do list, ensuring you stay organized and focused on what matters most. This is just a taste of all the free to-do list templates available from ClickUp.

5. ClickUp Weekly Calendar Template

Juggle all your appointments in one place with ClickUp Weekly Calendar template

Maximize productivity with the ClickUp Weekly Calendar Template, designed to help you monitor and review action items on your calendar efficiently.

Prepare for a productive week with four status updates, three custom fields, and five view types—Getting Started Guide, Weekly Calendar, Completed Tasks, All Tasks, and This Week. There’s no better way to get well-organized and accessible.

6. ClickUp Calendar Planner Template

Always feel organized with the help of the ClickUp Calendar Planner Template

Streamline your activities and stay organized with the ClickUp Calendar Planner Template. This all-in-one solution neatly summarizes your action items, meetings, and events, ensuring you never miss a beat on your monthly calendar.

This view boasts six statuses, 10 custom fields, and six view types—Summary, Progress Board, Timeline, Monthly Planner, Getting Started Guide, and Budget Tracker. If you need even more help finding a comprehensive and customizable planning tool, we’ve created a list of top-tier schedule templates just for you.

7. ClickUp Class Notes Template

Ace the test with ClickUp Class Notes Template

Revolutionize your study process with ClickUp’s Class Notes Template, specifically designed for students. Say goodbye to cluttered folders and forgotten notes as this Doc keeps all your class notes, meeting notes, subjects, and assignments organized in one place.

With a pre-built table of contents, sample pages for easy editing, and powerful customization options, the templated Doc for class notes is perfect for any subject, project, or semester.

8. ClickUp Blank Mind Map Whiteboard Template

Visualize the relationships between every phase of your project with the ClickUp Blank Mind Map Whiteboard Template

Unleash your creativity and organize your thoughts with the ClickUp Blank Mind Map Template. This visual tool helps users focus on the main idea while branching out to related concepts.

Featuring two statuses, this tool is a versatile and efficient way to map out your ideas, brainstorm, and problem-solve. We’ve got the ultimate resource on the best whiteboard software on the market if this feature has you excited about the possibilities of using digital whiteboards to plan your next project.

9. ClickUp Getting Things Done Simple List Template

Make productivity expert David Allen proud by using his ClickUp Getting Things Done Template

You can embrace the popular task management method with the ClickUp Getting Things Done (GTD) Simple List Template, created by productivity expert David Allen.

This format includes five statuses, three custom fields, and three view types—To-do List, Getting Started Guide, and GTD Board—so you know your to-do list will be well-organized and easy to manage.

10. ClickUp Organizing Schedule Template

Rest easy knowing your busy schedule is taken care of with the Organizing Schedule List Template

Keep track of your recurring events using the ClickUp Organizing Schedule List Template. This helps you guarantee a clean, organized overview of your events, ensuring nothing slips through the cracks no matter how busy your monthly calendar gets.

Additionally, this view comes with status updates, custom fields, and three view types—Activities, Weekly Calendar, and Getting Started Guide—to help you stay on top of your schedule.

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Supercharge Your Productivity With ClickUp

ClickUp offers a powerful and versatile alternative to OneNote templates, addressing a variety of organizational and productivity needs. Whether you’re a student, professional, or simply looking to improve your productivity, ClickUp’s diverse range of templates can help streamline your workflow, enhance collaboration, and ultimately, boost your efficiency.

Visit ClickUp’s template center and experience the difference for yourself.

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