Some may say that Microsoft Excel is the seasoned professional and Google Sheets is the new kid on the block. But when you do a Google Sheets vs Excel comparison, both the tools give each other a tough competition.
This can only mean one thing for you: confusion.
Who do you pick?
The battle is as intense as dogs 🐶 vs. 🐱 cats.
Let the battle begin!
Google Sheets vs. Microsoft Excel
If you look closely, both Google Sheets and Excel are just striving to be the other.
That means they’re very similar on several fronts.
However, in terms of core features, there are some key differences:
Collaboration is an important feature in 2021, especially with so many companies adopting remote work.
So a good spreadsheet should let you see when your teammate is editing it in real-time. This way, you don’t have to tap them on the shoulder for ‘Is it done?’
A. Google Sheets
Google Sheets has turned collaboration into a superpower.
You can ask your entire team to work on the same spreadsheet, and the changes happen in real-time.
It’s like an online multiplayer game minus the lags and absurd glitches.
Excel has been trying to catch up with the internet era with real time collaboration. It’s now much easier for people to use and view other people’s changes in a few seconds.
But it’s still not there yet when compared to Google Sheets.
For example, if you want to collaborate with someone, the Excel file needs to be saved on OneDrive or SharePoint. If you don’t, you can’t co-author or collaborate on an Excel sheet.
2. Data analysis and visualization
Both Excel and Google Sheets have several chart options. But there’s definitely a winner in this category. Let’s find out.
A. Google Sheets
Google Sheets has quite a few charts and graphs, including scattered, bar, pie, column, etc.
But this is Sheets vs Excel. And when you compare, Google Sheets data visualization and analysis is not at par with Excel. A lot of charts may need manual efforts, and you can’t create charts like the pivot chart. At least not directly.
If you want to choose one of the tools for data analysis and visualization, Microsoft Excel is far ahead of Google Sheets.
How? Excel formulas!
They have a lot of power. Enough to turn your financial models into an art masterpiece with ease.
3. Formulas and functions
What’s a spreadsheet without formulas?
Excel and Google Sheets are neck and neck in a lot of things. But formulas aren’t one of those things.
A. Google Sheets
Google Sheets has a really long list of formulas, and they’re available on their Docs Editors help page.
Warning: You might keep scrolling for a while.
It offers all kinds of formulas, including dates, financials, filters, VLOOKUP, math, etc.
So it’s pretty much got most things you may need.
An Excel spreadsheet beats Google Sheets in the formulas race by a bit.
After all, Excel had a head start.
It offers a wide selection of advanced formulas, like conditional formatting, IF function, macro, etc.
But hold it. It’s not perfect.
Excel online has several functions missing that you’d typically find in the desktop version. For example, you won’t find the forms command in Excel’s online version.
Where’s the consistency, Excel?
If we talk about price, Google Sheets is free!
They’re also considerate of business requirements and offer you a business subscription under Google Workspace.
What about Excel? It’s trying to catch up with Sheet’s collaboration and sharing abilities, but as soon as the topic shifts to the pricing options, Excel’s like…
Check out these top Excel alternatives if you’re having second thoughts.
A. Google Sheets
For personal use, you can use Google Sheets for free on a Google account.
You can also opt for any one of these three business pricing options:
- Business Starter ($6/user per month)
- 30GB per user cloud storage
- Custom business email
- Standard support
- Business Standard ($12/user per month)
- 2TB per user cloud storage
- Ad-free email experience
- Digital whiteboarding
- Business Plus ($18/user per month)
- 5TB per user cloud storage
- Auto accept invitations
- Site website builder
Microsoft Excel is part of Microsoft 365 and offers a free plan for non-business users with a Microsoft account.
The paid plans for personal use include:
- Microsoft 365 Personal ($6.99/month for one person)
- 1TB cloud storage
- Ad-free email and calendar use in Outlook
- Microsoft Editor
- Microsoft 365 Family ($9.99/month for up to 6 people)
- Chat or phone technical support
- AI-powered creative tools
- OneDrive advanced security
The business paid plans include:
- Microsoft 365 Business Basic ($5/user per month)
- Web and mobile versions of Office apps
- Email protection against spam
- Microsoft Forms for feedbacks
- Microsoft 365 Business Standard ($12.50/user per month)
- Over 1000 privacy controls
- Email hosting with 50GB mailbox
- Premium Office apps including Microsoft Word, Publisher, Access, etc.
- Microsoft 365 Business Premium ($20/user per month)
- Schedule appoints with Microsoft Bookings
- 1TB OneDrive storage
- Restriction on copying company data
- Microsoft 365 Apps (($8.25/user per month))
- Includes only premium Office Suite apps
- Real-time co-authoring
- File sync on PC or Mac
Want a closer look at each tool to help you decide between Excel vs Google Sheets?
Here’s a rundown of what each tool offers:
A Closer Look at Google Sheets
Google Sheets is a popular spreadsheet program that’s part of the free, web-based Google Docs Editors suite available for users with personal Google accounts. It’s also available in Google Workspace for business use.
This spreadsheet software is very well-known, thanks to its user-friendliness, ease of sharing, collaboration friendliness, etc.
Let’s check out some of Google Sheets’ key features:
1. Online access
Google Sheets is online for the most part, and it’s one of the best things about it.
Most part? Yeah, you can install an offline extension to work on sheets without an internet connection.
But it’s the online access that helps Google Sheets stand out.
- It’s easily accessible from anywhere and any device if you have the internet
- Actions are always quick and in real-time
- Your team members’ location doesn’t matter
It’s always fun to work with people from around the world, isn’t it?
2. Cloud and sync
Google Sheets was built as a cloud-based alternative to Microsoft Excel, and all you need is a Google account.
With it, you can sync and save every Google Sheets document automatically in Google Drive (cloud). This also means the files become accessible immediately from anywhere.
The explore feature in Google Sheets uses machine learning to let you access additional functionalities without leaving the platform.
Using explore, you can:
- Create a pivot table
- Format the Google spreadsheet with different colors
- Build charts
- Visualize data
- Ask questions
For example, you can just type in a question on the sidebar like ‘what was the total sales amount?’ in your monthly sales sheet.
And the explore feature will answer it for you.
Much easier than remembering formulas!
Here are several Google Sheets guides for you:
- How to create a Gantt Chart in Google Sheets
- How to create a dashboard in Google Sheets
- How to create a calendar in Google Sheets
4. Integration with Google apps
Google apps integrate with other Google apps easily.
So if you wish to integrate Google Sheets with Google Form, Finance, Translate, Drawings, etc., it’ll be as easy as finding fries 🍟 on the McDonald’s menu.
A Closer Look at Microsoft Excel
Microsoft Excel is the ideal spreadsheet solution if you need a tool or app for data analysis and documentation.
It’s a powerful spreadsheet app with abilities like calculations, graphing tools, pivot tables, and a macro programming language called Visual Basic for Applications (VBA).
Let’s check out some Microsoft Excel key features:
1. Efficient offline mode
Excel’s offline access is probably the best in town. And it makes sense.
MS Excel and the entire Microsoft Office Suite have been offline since dinosaurs used to walk the Earth. This means they’ve had enough time to perfect it, and that’s why they’re only now putting in efforts with Excel online.
2. Customization options
If you’re one of those Excel users that needs a lot of Excel functions, having quick access to them can save time.
The Excel Quick Access toolbar can be customized. It’s the green area on top of your Microsoft Excel sheet, right above the Home and Insert tabs.
Here you can pin the buttons for the functions you like, such as form, developer, format text effects, etc., to it.
This way, you don’t have to pop down a series of menus every time you need to do something.
Here are some more Excel guides for you:
3. Advanced functionalities
The Excel app functionalities are vast, like the oceans. And from the looks of it, Excel keeps working on adding new advanced functionalities.
They have created several advanced feature add-ins such as:
- Power Query: lets you extract millions of rows full of data, clean and transform this data, and load it back into Microsoft Excel
- Power Pivot: lets you analyze complex information and create elaborate data models
- Power BI: lets you create your own interactive reports and dashboards
Guess they plan on building on this ocean of features for the foreseeable future.
Automation in Microsoft Excel works using VBA (Visual Basic for Applications). It’s a backend programming and automation language.
Use it to automate repetitive tasks, report generation, or create custom add-ins.
The possibilities are endless.
So do we have a winner?
If you want a spreadsheet that allows effective collaboration and costs you little to nothing, Google Sheets is the solution.
And if you want every functionality in the offline mode with some really high-powered formulas, Excel should do it.
But here’s the thing: Google Sheets is just a spreadsheet. Maybe a little less intimidating than Excel. Whereas Excel is just a spreadsheet, an expensive one, trying to be more like… Google Sheets.
Well, now, let’s meet a new tool that’ll make you forget the pain of choosing between the two best spreadsheet apps.
What Is the Best Spreadsheet Tool?
The answer is simple. ClickUp!
Let’s show you why!
1. Manage tasks and calculations with Table view
Love tables full of rows and columns? ClickUp’s got the perfect space for you.
It’s called the Table view.
You can view all your tasks in a simple table format here and navigate between fields quickly.
The Table view lets you:
- Change row heights
- Pin and hide columns
- Copy-paste data into Excel and other apps (which you hopefully won’t have to!)
- Share the table with people inside and outside your Workspace
You can also calculate the sum, average, or range of table fields.
A lifesaver for people who hate math, and you can totally ditch that calculator app.
2. Bring spreadsheets to ClickUp with Embed view
ClickUp’s Embed view lets you bring any app or website you like to ClickUp.
It’s like Doctor Strange’s sling ring with a twist. He used the portal to go places, but you can use the Embed view portal to bring that place (app) to where you are.
That means, if you can’t bid farewell to Google Sheets or some other spreadsheet application, just embed it in ClickUp using a simple URL.
You’re only gonna save time by not jumping between apps.
3. Visualize and analyze your data
Visualizing data is so easy on ClickUp.
Using our Gantt chart, you can:
As far as Dashboards are concerned, their insights will impress you immensely.
You can learn about almost everything using our Dashboard widgets. Just sort the data according to:
Or just personalize your Dashboard using custom widgets like line charts, portfolio, calculation, chat, etc.
But wait, ClickUp has so much more to offer!
We can’t list them all out for you (that’ll take forever), but here’s a glimpse at what’s in store for you:
- Collaborate with multiple users or team members in real-time
- Create personalized workflows and systems with custom fields
- Keep working even when the wifi is down with offline mode
- Integrations with Google Sheets, Microsoft Teams, etc.
- Create Forms to gain client and customer feedbacks
- Create templates to save time
- Automate your tasks to create consistent processes
- Use the keyboard shortcut options to tag users, edit comments, navigate Dashboards, etc.
- Manage projects at zero cost with our Free Forever Plan
- Work from any device, including mobiles (Android, iOS) and desktops (Windows, Mac, Linux)
Excel vs. Sheets: Who’s the Spreadsheet Master?
Excel and Google Sheets are both great spreadsheet tools.
But we’re not gonna lie; their features are very similar.
And even though it feels like you can do it all on these apps, most activities need some learning and expertise.
Would you rather try and earn a diploma in spreadsheet-making or prefer an alternative that does it all with none of the hassles?
If you said yes to an alternative, then say hello to ClickUp.
And it comes with a Forever Free Plan.
If that doesn’t scream amazing, we don’t know what will.
Get ClickUp for free today and show us your spreadsheet love!
Evan is a Content Coordinator at ClickUp, where he’s usually absorbed in composing copy making efficiencies more efficient. When weather permits, he can be found jogging around Cleveland. When it doesn’t, he can be found somewhere warm painting, cooking, and consuming all things horror- and fantasy-related.