By constantly assessing your processes and workflows, you can pinpoint vulnerable areas and craft plans to address them. If you stick to this, you’ll minimize bottlenecks, offer better-quality products and services, improve organization and employee morale, and ultimately drive growth.
This sounds great in theory, but how can you make it happen? The answer lies in continuous improvement tools. They offer robust options for analyzing processes, setting goals and targets, managing documentation, and visualizing workflows to keep your business going.
Here, we’ll introduce you to the 10 best continuous improvement software, discuss their pros and cons, and help you choose the one that aligns with your goals and workflows.
What Should You Look for in Continuous Improvement Tools?
Here are some key characteristics of every effective continuous improvement tool:
- Comprehensive dashboard: It should display various types of data in a clear, well-organized manner to help you identify even the smallest issues and act on them
- Task automation options: It should let you automate repetitive tasks and allow your employees to focus on activities that bring more value to your company
- Integrations: The tool should work seamlessly with popular productivity, communication, and collaboration tools like value stream mapping
- Visualization tools: It should offer features that let you visualize processes and workflows, learn more about them, and identify areas for improvement
- Goal setting features: It should let you set clear goals your team will work toward
- Analysis options: The platform should let you track every project’s KPIs and generate valuable insights for improving future performance
The 10 Best Continuous Improvement Tools to Use in 2023
We’ve analyzed numerous continuous improvement software and hand-picked the top 10. These tools are loaded with features to help you monitor your company’s processes, conduct a root cause analysis with ease, and guide your team in the right direction.
As an all-in-one productivity platform, ClickUp is flexible to support different continuous improvement methodologies to help transform the way you run your project team.
The first step of the process is knowing what you actually need to improve, and ClickUp Dashboards with customizable cards are perfect for that. They serve as control rooms for overseeing and analyzing even the most minuscule aspects of your business, projects, and teams.
Use Dashboards to manage Sprints, do calculations, assess and manage workloads, allocate resources, and prioritize work! With all these options, you essentially measure your company’s pulse, identify inefficient areas, and work toward continuous improvement.
If you don’t want to build your Dashboard from scratch, take advantage of ClickUp’s Project Management Dashboard Template.
As setting goals is vital for keeping your company on the right track and enhancing efficiency, try ClickUp Goals. Set clear targets and timelines and measure your progress to keep your ship on course.
With ClickUp, you can visualize processes in Whiteboards, use multiple project views to see things clearly from different perspectives, create and manage company-related documents, automate tasks, and more!
ClickUp best features
- Dashboards for a high-level overview
- Setting and monitoring goals
- Easy-to-use templates
- Customizable Whiteboards for visualizing processes
- Automation for repetitive tasks
- Multiple project views
- Easy tasks creation and management
- 1,000+ integrations
- Some users mentioned that they had trouble using automation features
- Getting used to the platform’s extensive range of features may take some time
- Free Forever
- Unlimited: $7/month per user
- Business: $12/month per user
- Business Plus: $19/month per user
- Enterprise: Contact for pricing
ClickUp ratings and reviews
- G2: 4.7/5 (8,300+ reviews)
- Capterra: 4.7/5 (3,700+ reviews)
2. KPI Fire
KPI Fire helps you and your team members facilitate continuous improvement through features that focus on brainstorming, problem-solving, strategizing, and adaptability.
This strategy execution software is a single source of truth during the entire process. You can see your projects’ status, health, and schedule on summary charts, i.e., dashboards that give you a quick overview of the essential info.
You have plenty of other views that offer vital info about the state of your projects and let you identify strong and weak points, such as the Benefits View, List View, and Timeline View.
KPI Fire encourages employee involvement with the Idea Funnel feature. This is the place for collecting and evaluating ideas for overcoming project-related challenges and problems. You can prioritize the best solutions and customize the right problem-solving approach.
KPI Fire lets you build your approach from scratch or use workflow templates that mirror standard methods like PDCA, Kaizen, Charter Only, and DMAIC.
KPI Fire best features
- Various brainstorming and strategizing features
- Multiple views for monitoring projects, including summary charts
- Idea Funnel for engaging employees in continuous improvement
- Rich workflow template library
KPI Fire limitations
- Interface can seem basic to some users
- More diverse and transparent pricing plans would be a plus
KPI Fire pricing
- Contact for pricing
KPI Fire ratings and reviews
- GetApp: 4.6/5 (20+ reviews)
- Capterra: 4.7/5 (20+ reviews)
3. Process Street
Are chaotic workflows and miscommunication common occurrences in your company? You can leave them in the past if you go down Process Street!
This powerful, no-code platform has everything you need to take control of your workflows, organize your processes, and set your company up for success.
With its easy-to-use drag-and-drop editor, Process Street lets you build workflows and organize tasks in a jiff. Since Process Street employs AI, you can minimize the risk of mistakes and ensure workflows fit your company like a glove.
With built-in integrations and AI, you can automate repetitive tasks and let your employees focus on activities that improve business processes.
The platform also offers powerful analysis features that enable you to examine every part of your workflows, track KPIs, and identify areas that require attention.
Process Street best features
- Focuses on process management
- No code
- Drag-and-drop editor
- AI for automating workflows and repetitive tasks
- Built-in integrations
- Robust analysis options
Process Street limitations
- Some users mentioned that the platform is relatively expensive
- Mastering advanced features requires time
Process Street pricing
- Startup: $1,000/year
- Pro: Starts at $5,000/year
- Enterprise: Starts at $20,000/year
Process Street ratings and reviews
- G2: 4.6/5 (350+ reviews)
- Capterra: 4.7/5 (550+ reviews)
Rever was designed with a simple philosophy: solving problems, reducing costs, and improving processes.
The platform has continuous improvement models such as a real-time dashboard where you can track activities and routines, see their progress, and monitor your team’s overall performance.
With digitized checklists, you can ensure the team does their best work. This is especially convenient for Gemba Walks—a method that connects upper management to people “on the ground.” It lets you better understand your employee’s processes and find ways to optimize them together.
Rever allows you to assign tasks to the right people and monitor their progress, minimize bottlenecks, and track key metrics.
One of the core principles behind continuous improvement is making your employees feel heard. Rever makes this happen with its idea management options. Everyone can pitch in with their suggestions, and you can pick the best ones and find a way to implement them.
Rever best features
- Real-time dashboard
- Digitized checklists
- Robust task assignment options
- Idea management for employee involvement
- Lack of idea categorization options
- The platform can sometimes glitch
- Contact for pricing
Rever ratings and reviews
- G2: 4.6/5 (20+ reviews)
5. The Lean Way
As implied in its name, this continuous improvement tool relies on the Lean methodology, which focuses on recognizing and creating value with fewer resources and eliminating waste.
The platform helps you involve your entire organization in continuous improvement through Knowledge Wall. Every workspace has it, and this is where you and your team can brainstorm, share updates and valuable information, communicate, and discuss projects. You can like, comment, mention people, pin posts, and use smart notifications to ensure you don’t miss important info.
When you spot improvement opportunities, use The Lean Way to create action plans and assign tasks to specific team members. As the platform offers powerful analytics and reporting options, you can monitor the progress of every task and check on KPIs to ensure you’re on the right track. You can also set goals and keep an eye on relevant metrics.
With the platform’s customizable widgets and boards, you can breathe life into your data and monitor improvements through charts, graphs, and tables.
The Lean Way best features
- Focuses on Lean principles
- Knowledge Wall for implementing continuous improvement
- Goal setting
- Customizable widgets and boards
- Robust analytics and reporting
The Lean Way limitations
- New users may need some time to get used to the platform
The Lean Way pricing
- For 25 users: $20/month per user
- For 50 users: $18/month per user
- For 100 users: $15/month per user
- For 200 users: $12/month per user
- For 400 users: $8/month per user
- For 800 users: $5/month per user
- For 1,000+ users: contact for pricing
*All listed prices refer to the yearly billing model
The Lean Way ratings and reviews
- G2: 4.5/5 (1 review)
Want complete control over every stage of continuous improvement, from ideation to measuring ROI? Q-Optimize can be the tool you’re looking for!
Part of Qmarkets, a popular innovation management software, Q-Optimize works by dividing your continuous improvement journey into several stages.
The first involves creating an improvement challenge to collect suggestions regarding your company’s change in strategy or weak points. The second is gathering and voting for the best ideas. Every idea is automatically scanned, so there’s no risk of duplication.
In the third stage, AI screens the ideas and forwards them to the relevant department or person based on their category. The ideas are then analyzed, and the ones with the highest potential are filtered.
The fourth stage is implementing the best ideas—you create and assign tasks and track the process with the platform’s idea adoption feature.
The final stage involves analytics and reports. Here’s where you measure the ROI for each improvement strategy and use intuitive dashboards to track KPIs. Q-Optimize lets you identify and reward people and teams that contributed the most to an idea’s success.
Q-Optimize best features
- Lets you keep an eye on all stages of continuous improvement
- Powered by AI
- Encourages every employee to contribute
- Easy task assignment and tracking
- Some users mention that the reports could be more people-oriented
- Contact for pricing
Q-Optimize ratings and reviews
- No reviews
KaiNexus is a continuous improvement software tool that focuses on collaboration. Every team member is encouraged to put their two cents in and contribute to improving the company’s processes.
Options like knowledge sharing and visual management boards allow you and your team to brainstorm, discuss improvement ideas, and vote for the best ones.
You can also create repositories containing the most efficient ways to tackle a task or a process and ensure your employees don’t go off course.
The repositories come with advanced search functions, meaning you can find the solution to your problem in a few clicks. These functions also prevent you and your team from entering the same improvement twice.
KaiNexus lets you see your improvements’ impact and metrics in real-time. Thanks to this, you can make the necessary changes on the fly and ensure smooth sailing through treacherous continuous improvement waters.
KaiNexus best features
- Intuitive interface with various customization options
- Visual management boards
- Knowledge sharing
- Tracking metrics in real time
- Several users mentioned that frequent updates can cause confusion
- Some customizations require contacting the platform’s customer support
- Contact for pricing
KaiNexus ratings and reviews
- G2: 5/5 (5 reviews)
Integrify isn’t a continuous improvement tool per se—it’s a workflow management and automation platform. But it can be more than useful for improving your business processes.
Integrify’s core feature is the low-code drag-and-drop process builder. It helps you overcome challenges your company faces, from wasting time on repetitive tasks and figuring out CRM workflows to handling compliance and determining precise project management structures.
Use the builder to assign tasks, give approvals, leave notes and comments, and work with your team in real time to ensure maximum collaboration.
Thanks to open API, you can integrate your workflows with popular communication, accounting, collaboration, and self-discipline apps and take functionality to a new level. 🪄
Itengrify also offers powerful real-time reporting options to ensure your workflows work seamlessly. Dashboards and visual reports help you gain insight into every detail and see if any part needs tweaking.
Integrify best features
- Low-code process builder
- Encourages collaboration
- Comprehensive real-time reporting
- Dashboards and visual reports
- Open API
- Learning the ropes can take some time
- Some users stated they’d like to see more flexibility in reporting options
- Contact for pricing
Integrify ratings and reviews
- G2: 4.4/5 (30+ reviews)
- Capterra: 4.5/5 (20+ reviews)
Planview is a portfolio and work management platform that can have incredible value for continuous improvement. The platform encompasses numerous solutions, and the one you can use for improvement purposes is Planview AdaptiveWork. It focuses on connecting work across teams and departments to overcome core challenges.
The first step is identifying areas of improvement, and you can do so with Planview’s analytics and reporting options. Customizable dashboards, charts, graphs, and reports let you get a clear idea of the performance of your current strategies and help you spot the ones that need a re-do.
Planview also offers exceptional planning options, such as scenario planning. Create what-if scenarios to check the effect of potential changes and see whether they make sense.
Once you implement improvements, you can track their success through KPIs and visualizations and make changes (if necessary) along the way.
Planview best features
- Scenario planning
- Extensive analytics and reporting
- Detailed KPI tracking
- Plenty of visualization tools
- Some users consider the price too high
- There’s a steeper learning curve
- Contact for pricing
Planview ratings and reviews
- G2: 4.1/5 (500+ reviews)
- Capterra: 4.2/5 (150+ reviews)
Want a flexible platform that prioritizes teamwork and ease of use? Planbox ticks all the boxes and can be your go-to continuous improvement solution.
This platform helps you and your team join forces and work together on problems that hold your company down and prevent it from achieving its true potential.
Planbox applies a challenge-driven approach to continuous improvement. You and your coworkers discuss potential areas of improvement and turn them into challenges. What’s great about this platform is that you can invite external collaborators to give their ideas and help you find the best solution.
Planbox offers options for brainstorming, commenting, discussing, and voting on ideas. You can even save challenges to reuse them later.
Another reason Planbox can be a wise choice is its analytics options. You get detailed insight into every metric and understand whether your solution was a success or needs a makeover.
Planbox best features
- Focuses on collaboration through challenges
- Setting challenges is easy
- Excellent analytics options
- Flexible and customizable
- Mobile apps offer a limited experience
- The interface can seem outdated to some users
- Contact for pricing
Planbox ratings and reviews
- G2: 4.8/5 (30+ reviews)
- GetApp: 4.9/5 (20+ reviews
Board the Continuous Improvement Train
In the present-day corporate landscape, success relies on adaptability and the ability to stay relevant.
Continuous improvement software tools can help you spot weak points in your company’s processes and turn them into advantages. They support every step of your transformation journey and make it less turbulent.
Get started with ClickUp to leverage its continuous improvement tools throughout your organization!