This line from Stephen R. Covey’s best-selling self-improvement book, The 7 Habits of Highly Effective People, encapsulates what it means to be your best self.
In everyday business practice, you can help your team achieve this by identifying and optimizing employee strengths and weaknesses. In this blog post, we show you how.
How to Identify Employee Strengths and Weaknesses
Summarize this article for me pleaseUnderstanding Employee Strengths and Weaknesses
Employee strengths and weaknesses refer to the technical, behavioral, and mindset-related skills of every team member that affect the performance in their role.
Employee strengths: These are skills, attributes, and behaviors that enable them to excel in their roles.
For example, problem-solving and logical reasoning skills are strengths for a developer. Storytelling ability is a huge strength for a writer.
Employee weaknesses: These are areas where the employee may struggle or need improvement. These can be gaps in knowledge, domain experience, behavior, or personal habits.
For example, lack of experience or exposure to healthcare can be a weakness for someone working in the industry. On the other hand, lacking time management skills can be a huge hindrance to productivity.
Why do managers need to recognize employee strengths and weaknesses?
In knowledge work, irrespective of the process and operationalization of tasks, each individual’s strengths and weaknesses play an enormous role in team outcomes. For instance, a sales leader who is on-time and well-presented can model that behavior for their reportees. A colleague who always delivers sub-standard work can bring down the quality of the entire team.
That is just the beginning. Identifying employee strengths and weaknesses offers myriad benefits, such as the following.
Objective assessments: Any organization that seeks to identify employee strengths and weaknesses will set up objective assessments in the form of certifications, reviews, internal/external feedback, etc. This helps immensely in long-term workforce planning and organizational design.
Appropriate work allocation: Project managers can allocate tasks that are best suited to each employee’s strengths and weaknesses. This improves output velocity, quality, and overall employee satisfaction.
Targeted learning and development: Identifying weaknesses allows for targeted training, which supports employees in overcoming their struggles effectively.
Strategic career planning: Identifying strengths and weaknesses regularly allows business leadership to plan each employee’s career path. For example, top leadership can say, “If you improve your presentation skills by the end of the year, you’re more likely to be considered for a promotion.”
Employee engagement: When employees are assigned tasks that align with their strengths, they perform more efficiently and with greater motivation.
Positive culture: When employees work on what they’re good at, it creates a sense of positivity and purpose. As a consequence, they tend to become more open to helping others and collaborating on ideas. On the other hand, unaddressed weaknesses can have the opposite effect.
If you are convinced that it’s time to strategically look at your employees’ strengths and weaknesses, let’s see how you can do that next.
Summarize this article for me pleaseIdentifying Employee Strengths
Intuitively, most people know what their strengths are. However, within the workplace, there are likely innumerable hidden skills and talents your employees have that never see the light of day—skills that can make a big difference to your organization. The first step to identifying these strengths is to know what they will look like.
Below are some of the most important examples of employee strengths. We’ll also explore how you can assess your teams for each of these strengths using a project management tool like ClickUp.
Technical expertise
An employee’s knowledge and proficiency in a specific domain, such as software development or accounting, is their area of technical expertise. For instance, a technically skilled software developer can quickly diagnose and fix bugs.
To gauge the technical expertise of each individual, you can focus on how long they take to complete a specific type of task or how well they do it.
For example, you can use ClickUp Time Tracking to identify trends of tasks that take the shortest time (adjusting for complexity of the task). You can also look at the tasks that have the least bugs, rework, or feedback. This helps measure quality of output, which is an indicator of technical expertise.
Problem-solving
Problem-solving is analyzing a situation, identifying the root cause, and developing practical solutions. Employees with strong problem-solving skills may excel in client relationship management, presales, consulting, or crisis management. It’s important to note that some level of problem-solving skills is necessary for everyone!
A great way to do this, especially among external-facing employees like sales, presales, customer success, etc., is to conduct periodic surveys and collect feedback. ClickUp Forms offers a simple, customizable way to capture the information you need and integrate it into your task management workflows effortlessly.
You can also get started instantly with any of ClickUp’s feedback form templates.
Adaptability
Adaptability is an employee’s willingness and ability to adjust to changes in the workplace, whether that’s in project timelines, team structures, or priorities. An adaptable employee is more likely to thrive in cross-functional teams that deliver high quality work.
Identifying adaptability may be trickier than other skills, but not impossible. On ClickUp, you can look at:
- The time taken to complete specific tasks to learn how soon the employee hits the ground running in each sprint (or how long they need to accustom themselves to new projects)
- The comments, chats, and conversations they have to get themselves acquainted with the changing priorities faster
- Benchmarks for how they are progressing toward certain goals or targets
Leadership skills
Organizations today are becoming more and more flat. Companies are looking for self-managed employees who can lead themselves and the project teams they’re working with. In this context, leadership skills can be an exceptional strength. Typically, leadership skills include:
- Providing direction and guidance to team members
- Delegating tasks and managing projects
- Enabling conflict resolution among internal and external stakeholders
- Giving feedback and recalibrating progress toward goals
- Rallying teams to meet tight deadlines or deliver complex work
- Communicating clearly and effectively
- Having emotional awareness and reflecting on one’s actions
Some of these skills have a direct impact on project outcomes, which will be visible on ClickUp Dashboards. For instance, communicating clearly might involve writing clear descriptions and acceptance criteria for each task, which results in fewer bugs or rework. You can measure this using time taken to complete task or time in statuses such as ‘rework.’
However, others, like conflict resolution, are more qualitative. To identify these, 360-degree feedback might be necessary. You can consolidate and analyze your qualitative feedback on a ClickUp Whiteboard to take appropriate action.
The ClickUp Soar Analysis Template is designed for exactly this. During your periodic performance review, collect feedback from your seniors and team members and slot them into strengths and opportunities. Based on your analysis, identify your aspirations and track results over time.
Bonus: Not all leaders are the same. So, reflect on the kind of leader you are. The Myers-Briggs leadership style offers a great starting point.
Communication skills
Good communication isn’t about what you say but what the recipient understands.
The ability to be understood is an extraordinary strength. For instance, a project manager with great communication skills is more likely to keep the project sponsor/client happy.
More importantly, today, communication skills also include text-based messages in an asynchronous manner. So, good communicators think of second-order consequences, write detailed responses, and avoid misunderstandings.
Evaluate the communication skills of your team members using the ClickUp Chat View.
- How often does the employee have to repeat themselves?
- How often do they use various tools like whiteboards, mind maps, documents, screen recording, etc. to bring in more clarity?
- How often do receivers of the message request a call/in-person meeting to clarify?
- How empathetic are they with colleagues who are struggling to understand?
The five strengths mentioned above—technical expertise, problem-solving, adaptability, leadership skills, and communication skills — form the foundation. However, depending on the job one is expected to perform, more strengths exist.
Here are some examples of employee strength based on roles/functions:
Human resources: Empathy, emotional awareness, trustworthiness, attentiveness
Sales: Timeliness, organizational skills, relationship-building, motivation to achieve quotas, positive attitude toward rejection
Accounting and finance: Attention to detail, accuracy, updated knowledge around compliance, risk management
Marketing: Storytelling, creativity, receiving feedback, experimentation, data-driven decision making
Knowing one’s strengths is just as important as identifying weaknesses. Let’s explore that next before getting into what you can do to improve strengths and address weaknesses.
Summarize this article for me pleaseIdentifying Employee Weaknesses
For starters, not having the above employee strengths will count as weakness on its own. So, we’re not going to inverse the above section on you!
Here are some specific employee weaknesses that you must watch out for.
Poor time management
Poor time management refers to the inability to estimate and manage time to deliver assigned work. Employees with poor time management skills struggle with meeting deadlines or prioritizing tasks effectively.
For instance, they might spend too much time on low-priority tasks, leaving critical projects incomplete. This can reduce overall team productivity and cause project delays.
To identify poor time management among your team members, ClickUp’s Project Time Tracking features are your superpower. Look through timesheets, time reporting, and time estimates to understand how each team member is managing their time.
Difficulty multitasking
Let’s accept it: Multitasking, when done poorly, has an adverse impact on productivity. However, that happens when you try to do multiple things at the same time.
For instance, writing a blog post, responding to Slack messages, and listening to online training simultaneously may be a bit much.
However, every employee in modern knowledge work is expected to juggle multiple roles. For instance, a developer might be working on multiple projects. A writer might have multiple articles at various stages in the workflow. Inability to manage these can be a weakness, especially in small teams.
To identify weaknesses in multitasking, use the performance review software to find:
- Tasks that miss deadlines
- Tasks that have stayed in the same status for too long, especially in rework/bug fix stages
- Goals that are almost done
Emotional reactivity
As the name suggests, emotional reactivity refers to the way someone reacts—oroverreacts—to a situation. An emotionally reactive employee may struggle to check their feelings in stressful or challenging situations, leading to impulsive reactions or poor interpersonal relationships.
For example, they may respond by getting angry at feedback or going into a shell during high-pressure events, creating tension in the workplace and disruptions in the workflow.
No tool can (yet) accurately measure one’s emotional responses, so to identify this weakness, you’re left with your own empathy, observational skills, and emotional awareness.
Lack of attention to detail
Employees who lack attention to detail tend to make frequent mistakes or overlook important aspects of their work. This turns into a weakness because it has the ability to compound over time.
For example, an error of $0.1 in data entry of over 100,000 transactions is a loss of $10,000. Similarly, a misplaced semicolon in application code can return a bug that would take hours to find and fix. A misaligned logo on a social media post can cost brand reputation.
Lack of introspection
Many of us struggle with this. Lack of introspection results in either not knowing your own weaknesses or not building resilience to them. Both of these eventually lead to occupational burnout, which manifests in reduced efficiency, mental fatigue, stress, and disengagement.
One of the best ways to identify this weakness is to conduct a thorough evaluation periodically. ClickUp’s Personal SWOT Analysis Template offers a robust framework. It helps you identify strengths, weaknesses, opportunities, and threats, enabling you to evaluate your issues in context.
Bonus: More gap analysis templates and SWOT analysis templates for self-appraisal
Now that you’ve identified some common employee strengths and weaknesses, let’s see how you can turn the latter into the former.
Summarize this article for me pleaseEnhancing Employee Strengths
The best way to enhance your employees’ strengths is to help them capitalize on it. Here are some strategies that’ll help.
1. Practice and perfect
If your team members are good at something, encourage them to keep at it. Is someone a great Python programmer? Give them projects so they can practice coding every single day.
Provide opportunities for employees to work on tasks where they excel, allowing them to build confidence in their abilities. Then, give them opportunities to expand into new skills in related libraries and adjacent tools.
2. Set ambitious goals
Include amplifying employee strengths as part of career goals. For example, if someone’s good at problem solving within the project, offer them a better position. If one team member is strong with visual design, set goals for them to learn user experience design in the coming year.
Use ClickUp Goals to set specific, measurable, achievable, relevant, and time-bound (SMART) goals for each team member that enhances their current skills consistently.
3. Offer more opportunities
Empower employees to make decisions within their areas of strength. Leverage their expertise by involving them in strategic discussions and giving them responsibility for decisions.
Boost employee morale and creative thinking by giving employees the freedom to explore new ideas, take risks, and experiment with innovative approaches.
Summarize this article for me pleaseAddressing Employee Weaknesses
Now, let’s move on to how you can help employees overcome their weaknesses. Some effective strategies include:
1. Training and development
Offer specific training programs for each of the employees’ weaknesses (after you discuss it with them).
- If it’s technical, send them to a bootcamp or enroll them in an online course
- If it’s soft skills, find them a coach
- If it’s time management-related, help them with tools, such as a Pomodoro timer, calendar blocking app, or prioritization matrices
2. Process improvements
Set up processes and workflows that help team members overcome their weaknesses. For example:
- If lack of attention to detail is an issue, create checklists to operationalize quality
- If lack of introspection is the problem, encourage personal reviews before each 1-on-1
3. Cultural changes
Employees dealing with stress often experience decreased productivity and job satisfaction. This can then manifest itself in weaknesses, such as impatience or lack of confidence.
- Promote a healthy work-life balance
- Create an atmosphere where employees can leverage their strengths while minimizing their weaknesses
- Offer stress-management workshops, mental health support, etc.
- Include sabbaticals, parental leave, etc. as part of your policy
- Create an open environment for employees to discuss their struggles
In addition to all this, there is one thing you can do as a manager or business leader to help your employees capitalize on their strengths and minimize their weaknesses: Provide feedback!
Summarize this article for me pleaseThe Role of Feedback and Performance Appraisal
Good feedback is constructive, timely, and provides specific input on an employee’s actions, tasks, or behavior. To help employees enhance their strengths and overcome their weaknesses, offer regular feedback.
Here are some pointers on how to do it well.
Be objective: Celebrate successes and guide them through overcoming failures. Make your feedback specific and actionable. For instance, you might say, “Your work on the annual report did not meet expectations because it had typographical errors and misguided statements.”
Don’t be vague: Make sure not to say “too many errors” unless you can substantiate with numbers. Point out problems using examples.
Support employees: Teach them how to ask for feedback so they are not emotionally reactive to your opinion. Offer employee feedback examples to show what it looks like.
Encourage autonomy: Allow team members to process, accept, and act on your feedback in their own way. Invite them to disagree and debate with you when they see fit.
Maintain a structure: Use employee feedback tools to make performance reviews hassle-free. ClickUp’s Performance Review Template helps you track your employees’ progress, evaluate their achievements, provide feedback, and achieve goals.
Bonus: Check out some of the other performance review templates
Begin at the beginning: Don’t wait until someone becomes an employee to identify strengths, weaknesses, and personality traits. Use assessments and evaluations as part of the job interview and recruitment process. Include this in HR KPIs and make it a consistent practice.
Then, use that information to design the onboarding process. Incorporate specific training, bootcamps, or workshops into the onboarding so the new employee is set up for success.
Use ClickUp’s onboarding checklists or templates to persoanlize each new joinee’s onboarding experience and ensure they are aligned with their strengths and weaknesses.
Summarize this article for me pleaseHolistic People Management with ClickUp
Everyone has strengths and weaknesses. In fact, a strength can also become a weakness. For example, someone with great attention to detail might not be great at looking at the big picture. Someone with extraordinary technical skills might lack people skills.
As an HR leader or team manager, your job is to help people become the best version of themselves. This means leveraging their strengths while minimizing their weaknesses.
To do this, you first need to identify said strengths and weaknesses. A project management tool like ClickUp captures this invaluable data while you work.
You can find insights into the hiring process, task timelines, project bottlenecks, miscommunication, employee workloads, and more by simply setting up dashboards in the tool you already use.
You can find qualitative and quantitative inputs for your people-related decisions all in one place. What’s more? Because the data is from ClickUp, you can rest assured that the insights are objective and not founded on the personal opinions of managers and leaders.
Empower your employees. Try ClickUp today for free!
Everything you need to stay organized and get work done.
