University management software Blog Feature

9 Best University Management Software for Higher Education in 2024

Whether you’re running a K-12 school or an institution of higher education, keeping everyone safe, productive, and supported is no small feat. As a school coordinator, it can be tough managing all university-related activities, especially if you’re running everything out of a paper planner, whiteboard, or mental list.

Let’s inject some sanity into the university management process, shall we? 

Software is the easiest way to manage your students, facility operations, staff, and more. Keep your performance data in one place, automate finicky work orders, and create productivity-optimized workflows with the right university facilities management software. 🛠️

However, there are a lot of university management software solutions on the market, and choosing the right option is far from easy. In this guide, we’ll share a quick checklist to help you find the right university management software and our top nine fave software picks of 2024.

What Should You Look for in University Facilities Management Software?

Every institution has different needs, but these essential features are serious sanity-savers for school coordinators:

  • Add-on modules: We love modular university management system software because you can customize the management systems to do exactly what you need. Look for modules that manage all aspects of school management, including enrollment, student information, course and curriculum management, fee management, and attendance management
  • Cloud-based solutions: On-premises solutions are expensive and dated. If possible, go with a cloud-based university facilities management software that you can access from anywhere. All you need is an internet connection to monitor everything from student performance to general upkeep
  • Workflow optimization: You’ve got a lot on your plate, so let the university management system do some of the heavy lifting for you. Go with tools that offer workflow automation, AI, or other forms of hands-on education management
  • Real-time access: Sometimes you need to see real-time metrics for maintenance operations, student attendance, or staff scheduling. Look for university management software that projects data in real-time for the most up-to-date insights
  • User-friendly interface: You’re using this system for administrative processes, but you might also need students, parents, and staff to use this system, too. Ease of use is always important, but it’s extra critical if you ask a large population to use the same tool. Go for university management software that has a very low learning curve

The 9 Best University Management Software to Use in 2024

University management software handles a little bit of everything, from classroom space management to choosing schedules for the academic year. Of course, choosing a reputable tool goes a long way, too. These are the nine best school management software solutions in 2024.

1. ClickUp

University management software: team members editing at the same time in ClickUp Docs
Easily format and collaborate on Docs alongside the team without overlap in ClickUp

ClickUp is best known as the world’s favorite project management solution, but we do a lot more than that. Educators trust ClickUp to manage academic and administrative resources in one place for the ultimate education management system. 

Use ClickUp Docs to create syllabi, build knowledge bases or wikis, and store lecture details. Students might not get their homework in on time, but ClickUp tasks make it a lot easier for students—and faculty, for that matter—to remember deadlines. 👀

Instead of siloing communications in emails or Slack messages, pull all of your conversations into ClickUp Chat to speak with individuals or groups. You can even connect your email to ClickUp and convert messages into tasks with a single click.

For example, ClickUp makes it a cinch to submit orders to your maintenance teams—stopping HVAC breakdowns in their tracks.

Oh, and you don’t need to spend hours designing and formatting dashboards, reports, and other documents ever again. ClickUp templates make it a cinch to create clear, professional documents and dashboards in no time.

Use the ClickUp University Management System Project Proposal Template to track everything from enrollment to staff performance evaluations to expense tracking.

ClickUp best features

  • ClickUp offers academic discounts to students, administrators, and educators
  • Build custom forms for the admissions process, coursework submissions, and more
  • Use ClickUp AI to write announcements and summarize meeting notes
  • ClickUp reports visualize classroom capacity, performance metrics, and inventory management in a few clicks

ClickUp limitations

  • ClickUp has so many features that new users sometimes find it a little overwhelming—but we know you’ve got this!
  • ClickUp AI is only available on paid plans

ClickUp pricing

  • Free Forever
  • Unlimited: $7/month per user
  • Business: $12/month per user
  • Business Plus: $19/month per user
  • Enterprise: Contact for pricing
  • ClickUp AI is available on all paid plans for $5 per Workspace member per month

ClickUp ratings and reviews

  • G2: 4.7/5 (9,100+ reviews)
  • Capterra: 4.6/5 (3,900+ reviews)

2. Sweedu

University management software: adding a syllabus in Sweedu
via Sweedu

Sweedu bills itself as a complete enterprise resource platform (ERP) software for education. Based in India, this company supports internal and external communications, class attendance management, and even university facility management solutions like package tracking. 

Sweedu best features

  • Sweedu supports security features like biometric scanners, gates, ID cards, RFID scanners, and more
  • Submit IT work orders, facility maintenance requests, and any other issues in one platform
  • Send SMS or WhatsApp messages to students, staff, and parents
  • Accept payments for school lunches, nurse fees, and more through Sweedu’s online payment gateway
  • Use the Sweedu mobile app for Android or iOS

Sweedu limitations

  • It’s based out of India, so if you’re in the U.S., the support response times might not be that great
  • Sweedu doesn’t have a lot of reviews compared to other university management system options in this list

Sweedu pricing

  • Contact for pricing

Sweedu ratings and reviews

  • G2: N/A
  • Capterra: N/A

3. HDSchool

University management software: managing library items in Hyper Drive
via Hyper Drive

Hyper Drive is a technology company that makes products for salons, restaurants, warehouses, and, of course, schools. HDSchool helps you manage student records and data, check out books at the library, manage attendance, track time logs, and much more. 📚

HDSchool best features

  • Fee management for tuition, cafeteria costs, and uniform fees
  • Assign homework and send students SMS or email reminders 
  • Generate school-wide schedules for each class and effortlessly manage lunch breaks to ensure coverage
  • Process payroll for both teachers and non-teaching staff
  • Library management software to easily keep track of media

HDSchool limitations

  • HDSchool doesn’t have a lot of reviews
  • They make software for various industries, so they might not be as well-versed in the needs of K-12 or university maintenance processes

HDSchool pricing

  • Contact for pricing

HDSchool ratings and reviews

  • G2: N/A
  • Capterra: N/A

4. Gibbon

University management software: managing school years in Gibbon
via Gibbon

It might not be the fanciest solution on the block, but Gibbon is a free, open-source school management platform made by educators, for educators. Use Gibbon to collect data on student performance, give all stakeholders access to a single platform, and translate content into 22 different languages. 

Gibbon best features

  • Since it’s open-source, you can modify this university management software as needed
  • Extend Gibbon’s functionality with open-source modules for badging, alumni management, class enrollment, clinic scheduling, help desk, policies, and more
  • Use Smart Blocks to quickly plan lessons with multimedia sources
  • View schedules for all teachers and students at once
  • Add administrative modules for asset management, work requests, and service management for all of your properties

Gibbon limitations

  • Gibbon’s reviews are a mixed bag
  • Users say it’s hard to get timely updates or meaningful tech support

Gibbon pricing

  • Free

Gibbon ratings and reviews

  • G2: 3.5/5 (1 review)
  • Capterra: 4.5/5 (2 reviews)

5. Infinite Campus

Managing sections, attendance, and assignments in Infinite Campus
via Infinite Campus

Infinite Campus is a type of university facilities management software solution for managing student analytics, digital learning, vendor management, process improvement, and budgeting data.

If you want more support, Infinite Campus also offers training, dedicated support, technical services, and implementation for an additional fee. 

Infinite Campus best features

  • This student information system (SIS) handles online learning, food service, payment processing, and district communications
  • Infinite Campus uses specialized predictive algorithms to identify students at risk of dropping out
  • Build online webinars with its fully integrated learning management system (LMS)
  • Eliminate manual attendance-taking for improved accuracy

Infinite Campus limitations

  • Infinite Campus doesn’t have the best ratings
  • You’ll still need a separate task management solution to stay on top of your daily to-dos

Infinite Campus pricing

  • Contact for pricing

Infinite Campus ratings and reviews

  • G2: 3.7/5 (200+ reviews)
  • Capterra: 4.3/5 (120+ reviews)

6. openSIS

Managing student grades in openSIS
via openSIS

openSIS is a cloud-hosted university management software that simplifies the onboarding process and speeds up time to value. This platform handles everything from student interventions to staff databases to billing and discipline management.

Work on lesson plans, take attendance, and manage all school facilities needs in one organized platform

openSIS best features

  • openSIS rarely has downtime, with a 99.99% uptime guarantee
  • Build a custom dashboard that displays key notifications and metrics 
  • Build a searchable course catalog
  • This university facilities management software simplifies classroom data logging, complete with features for capacity management, floor plans, workflow documentation, and maintenance tasks
  • openSIS has slick API integrations with Stripe, HubSpot, Google Workspace, and more

openSIS limitations

  • openSIS doesn’t have the best reviews
  • The software only updates a few times a year, which could be a security concern

openSIS pricing

  • Core / Startup: Free for five staff and 50 students
  • Essential Annual: $8/month per user with a five-user minimum, billed annually
  • Advanced Annual: $12/month per user with a 10-user minimum, billed annually

openSIS ratings and reviews

  • G2: 3.8/5 (3 reviews)
  • Capterra: N/A

7. EduSys

EduSys' dashboard charts
via EduSys

EduSys supports nearly 1 million students across 900 schools in 11 countries. It’s an all-in-one ERP solution, CRM, and LMS that blends resource management, online learning, and student data management in one neat package.

It might not be the fanciest solution, but EduSys simplifies day-to-day activities like library checkouts, payroll, alumni management, and smart ID cards. 

EduSys best features

  • View real-time attendance data
  • Integrate biometric and RFID devices into your physical building
  • Grade homework and issue report cards from the same platform
  • If you work at a school with multiple locations or franchises, use EduSys Multi-Branch Management for easier operations management

EduSys limitations

  • EduSys doesn’t have a lot of reviews
  • It has a lot of features, but even then, it doesn’t track administrative tasks, so you’ll still need a separate project management solution

EduSys pricing

  • Contact for pricing

EduSys ratings and reviews

  • G2: N/A
  • Capterra: N/A

8. Edumarshal

List of courses in Edumarshal
via Edumarshal

Edumarshal is a cloud-based ERP and university management software with nearly 50 modules and 24/7 support. For colleges and universities, Edumarshal handles admission management, academics, and even lab exam management.

Its K-12 school management solution has features like a centralized syllabus manager, classroom management, schedule management, attendance, and much more. 🙌

Edumarshal best features

  • Extend Edumarshal features with modules for finance management, reporting, communications, human resources, and student management
  • Quickly view student performance at a high level with color-coded reports
  • Create a custom portal for educator and staff training
  • Edumarshal supports transport and fleet management, complete with real-time vehicle tracking

Edumarshal limitations

  • It has a lot of features, but this platform still lacks a cohesive way for administrators to manage their workloads
  • Edumarshal doesn’t have a lot of reviews

Edumarshal pricing

  • Contact for pricing

Edumarshal ratings and reviews

  • G2: N/A
  • Capterra: N/A

9. feKara

Cursor hovering over the Students option in feKara
via feKara

feKara is a free university management software that manages everything from admissions to report cards. It bills itself as an all-in-one solution for school administration that can handle academic planning, financial planning, and custom student and parent portals. 

feKara best features

  • Extend feKara’s functionality with modules for attendance, admissions, timetable management, transportation, and library management
  • feKara is available via the web and Android or iOS mobile devices
  • Need to serve a diverse student population? feKara supports multiple languages and offers translation tools
  • Easily transition to virtual classes with feKara’s Zoom integrations and custom alerts

feKara limitations

  • Several users report slow or unresponsive customer service
  • The free tier only supports 50 students

feKara pricing

  • Free
  • Monthly Unlimited: $39.50/month for 600 students and unlimited teachers
  • Yearly Unlimited: $100/year for 600 students and unlimited teachers, plus a $295 setup fee

feKara ratings and reviews

  • G2: 5/5 (1 review)
  • Capterra: 4/5 (6 reviews)

Streamline Your Educational Facility: Go With ClickUp

University management software: using ClickUp Views to Plan, Track, and Manage tasks
Enhance productivity among your school’s admin and staff by streamlining tasks and using adaptable ClickUp Views to organize and monitor all work types

Whether you need to get control over your operating costs or you want to recommit to student success, the right school workplace management tool will get you where you need to go. The options listed here are well and good, but when you need a solution that does it all and then some, go with ClickUp. ✨

We make it easy—and, dare we say, fun?—to manage your school’s physical real estate, virtual learning, daily to-dos, team members’ schedules, curriculum, and more in a single platform.

But don’t take our word for it: try ClickUp for yourself to see the difference. Create your free ClickUp Workspace now—no credit card required.

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