10 Best Resource Guru Alternatives: Features, Pricing, and Ratings

10 Best Resource Guru Alternatives: Features, Pricing, and Ratings

Resource Guru is a cloud-based resource management software for project managers.

From scheduling to time tracking—it offers a comprehensive set of features to streamline the process. This results in optimized workflows, better productivity, reduced delays, and no under/over allocation of resources.

However, Resource Guru also has its fair share of limitations—particularly in terms of versatility. This is why it works for certain industries, like professional services, and struggles with others.

As someone who’s spent considerable time juggling several resource management software, I have curated a list of the best Resource Guru alternatives currently available. Check it out to land the best resource management software for your business in 2024.

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What Should You Look for in Resource Guru Alternatives?

Here are the factors you should consider when comparing different Resource Guru alternatives:

  • Features: The first aspect you should consider is the software’s range of features. A robust resource management tool should have comprehensive resource allocation, scheduling, planning, and time-tracking capabilities.
  • Ease of use: Another factor that affects the software’s efficiency is whether it is easy to navigate. Look for an intuitive tool that offers an edge over others in terms of ease of use.
  • Integration capabilities: As a lead, you will require a few supplementary tools and software to manage your resources smoothly. So, pick the software that offers integration with other third-party tools
  • Reviews: Past reviews and ratings offer deeper insights into the software’s performance. So, look up the reviews of every software on the internet to gauge their reliability, user satisfaction, and other vital factors
  • Pricing: Choose the software that’s within the scope of your budget. Do this while ensuring it comes packed with all the necessary features you need to handle your everyday business activities
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The 10 Best Resource Guru Alternatives to Use in 2024

Check out this list of the 10 best Resource Guru alternatives available in 2024:

1. ClickUp – Best for resource management

ClickUp Resource Management Software is a comprehensive tool for overseeing all your resources from a central location.

For me, visibility is the most important part of managing my resource allocation process. With ClickUp Views, I get to customize task management as per my unique needs. This means I can track projects, visualize workflows, and create roadmaps—everything using 15 plus custom views

For instance, I can use the ClickUp Workload View to plan and monitor my team’s total work capacity. But if you need to manage an individual employee’s workload, the ClickUp Team View comes to your rescue. 

ClickUp’s Workload view
View and manage your entire team’s workload to allocate tasks most efficiently with ClickUp Workload View

From ClickUp Dashboards, you can access custom sprint cards to manage all your resources at once. This is exceptionally useful when using the tool on the fly.

But that’s not all. If your workflows require more customization, you can easily do it with ClickUp API. Need a custom app to track time on a specific project? We got you! 

Don’t have time to build a workflow from the start? Get 1000+ ready-to-use, customizable templates from ClickUp Templates. From Activity Report to Audit Program, there’s a template for all your needs, readily available for use. 

Use ClickUp Resource Planning template to identify resources, assess availability, and develop a timeline

One of my go-to templates is the ClickUp Resource Planning Template. Its intuitive, visual layout helps me plan, track, and optimize my resources. This template also lets me track dependencies or scheduling conflicts to avoid over- or under-scheduling my resources. 

ClickUp best features

  • Task Management: Divide projects into smaller tasks with ClickUp Tasks 
  • Time Management: Track project time, set estimates, and allocate time for each and every project task with the ClickUp Time Management feature.
  • Streamlined Communication: Use ClickUp Chat to clear doubts on the go and ensure a seamless workflow 
  • Collaboration Tools: Organize internal team communication by sending emails directly from the ClickUp Email 
  • Automation: Use ClickUp Brain’s AI-powered tools to automate project statuses, updates, and summaries
  • ClickUp Integrations: Plug in ClickUp with 1000+ tools like Slack, GitHub, HubSpot, and Google Drive 

ClickUp limitations

  • All features are not available on ClickUp’s mobile application

ClickUp pricing

  • Free Forever
  • Unlimited: $7/month per user
  • Business: $12/month per user
  • Enterprise: Custom pricing
  • ClickUp Brain: Available on all paid plans for $5/month or per member 

ClickUp ratings and reviews

  • G2: 4.7/5 (2,000+ reviews)
  • Capterra: 4.7/5 (2,000+ reviews)

2. LiquidPlanner – Best for predictive scheduling

LiquidPlanner is a project management software best known for its predictive scheduling feature. If your team works on multiple projects at once, I recommend this Resource Guru alternative to optimize your workflows better.

With this tool, you can keep track of all the different projects. Its priority-based planning capabilities help you stay on top of high-value projects. It also integrates with document management tools like Google Drive and Dropbox and lets you create custom ones through its Open API. 

LiquidPlanner best features

  • Forecast project timelines and deliveries with Predictive Scheduling
  • Optimize team schedules with Balanced Workload
  • Prioritize projects based on their importance with Perfect Prioritization 
  • Keep track of any uncertainties or risks in your plan with Ranged Estimation 
  • Gain real-time performance data and insights with Intelligent Insights

LiquidPlanner limitations

  • Setting up projects is highly time-consuming
  • Certain essential billing and budgeting features are missing 
  • Has a major learning curve attached to it

LiquidPlanner pricing

  • Free 14-day trial
  • Essentials: $15/month per user
  • Professional: $28/month per user
  • Ultimate: $42/month per user

 LiquidPlanner ratings and reviews

  • G2: 4.2/5 (294 reviews)
  • Capterra: 4.3/5 (667 reviews)

3. Float – Best for resource scheduling

Float scheduling dashboard
via Float

Float is another solid Resource Guru alternative, boasting a people-first approach to resource planning. 

The tool gives you a live, centralized timeline of your projects and workforce to help you assign tasks systematically. You can use it to allocate tasks with a live view of skills, capacity, and availability within your team. I find the skills-based assignments particularly useful for specialized tasks.

The tool also allows you to plan and manage budgets based on hours or fees to forecast capacity and predict spending. Additionally, its pre-filled timesheets help you track and budget your expenses in real time.

Float best features

  • Set custom work hours and locations
  • Plan a custom budget based on time/fees
  • Schedule and monitor workload via the Resource Scheduling feature
  • Sync other project management tools like Asana and Trello
  • Compare estimated vs actual hours using time management features
  • Integrate with third-party tools like Asana and Slack

Float limitations

  • No project revenue forecast is available 
  • Not mobile-friendly
  • Difficult to navigate

Float pricing

  • Free 14-day trial
  • Starter: $7.50/month per user
  • Pro: $12.50/month per user
  • Enterprise: Custom pricing

Float ratings and reviews

  • G2: 4.2/5 (1,240 reviews)
  • Capterra: 4.5/5 (1,592 reviews)

4. Teamwork – Best for project collaboration

Teamwork is a dynamic project management software that helps users manage all aspects of client operations. 

It lets you plan projects, allocate resources, and collaborate with your team to expedite the process. From day-to-day capacity planning and expense management to long-term forecasting Teamwork’s set of features covers every aspect of your resource allocation.

Teamwork’s features like the efficiency indicator are invaluable when planning timelines—based on how fast or how slow a given team or an individual can get through the assigned tasks.

The tool is compatible with iOS, Android, Windows, and macOS.

Teamwork best features

  • Track time, rates, and money spent
  • Use pre-built templates and intake forms
  • Customize your workload views and workflows
  • Forecast future resource needs based on current projects and pipelines
  • Identify task dependencies to avoid scheduling conflicts
  • Integrate with tools like HubSpot and Google Drive

Teamwork limitations

  • No live chat support
  • Doesn’t address the needs of large enterprises
  • Complex to use

Teamwork pricing

  • Free Forever
  • Deliver: $13.99/month per user
  • Grow: $25.99/month per user
  • Scale: Custom pricing

Teamwork ratings and reviews

  • G2: 4.4/5 (1,121 reviews)
  • Capterra: 4.5/5 (859 reviews)

5. Monday.com – Best for workflow management

Monday.com is an all-in-one work management solution. It offers a comprehensive suite of features that facilitate both your project planning and resource management.

Monday.com’s highly intuitive and customizable dashboards make it easy for teams to manage multiple projects at once. It’s a powerful tool that also helps with project strategizing, planning, and execution.

With features like 10+ custom views, 30 different widgets for information display and no-code building blocks, Monday.com is one of the most reliable Resource Guru alternatives.

Monday.com best features

  • Assign tasks directly to team members with People Columns
  • Choose from 200+ automation templates
  • Get specific performance insights using custom dashboards
  • Customize your workflows
  • Integrate with tools like Slack, Gmail, and Outlook

Monday.com limitations

  • No offline access
  • Some features require extra payment

Monday.com pricing

  • Free Forever
  • Basic: $12/month per seat
  • Standard: $14/month per seat
  • Pro: $24/month per seat
  • Enterprise: Custom pricing

Monday.com ratings and reviews

  • G2: 4.7/5 (10,730 reviews)
  • Capterra: 4.6/5 (4,794reviews)

6. Accelo – Best for professional services automation (PSA)

Client profitability report on Accelo
via Accelo

Accelo lets users manage projects and resources with a combination of traditional and agile methodologies. It’s best known for its innovative time-tracking capabilities. For instance, it helps you keep project budgets in check by tracking billable and non-billable hours.

The platform supports skills-based filtering when assigning tasks. You can also automate assigning tasks to specific team members, based on predefined rules. Once the tasks are assigned, it can automate your timers to help your team make the most of every minute.

It also offers seamless integration with major tools like MailChimp, Google Workspace, Salesforce, etc., to further streamline the process.

Accelo best features

  • Use automated timesheets for project time and resource tracking
  • Customize statuses and workflows
  • Receive project triggers and notifications
  • View actual vs. estimated time reports for smooth capacity management
  • Create budget/progress-based invoices

Accelo limitations

  • Too complex for small businesses
  • The mobile app is not fully functional

Accelo pricing

  • Free 7-day trial
  • Professional: Custom pricing
  • Business: Custom pricing
  • Advanced: Custom pricing
  • Elite: Custom pricing

 Accelo ratings and reviews

  • G2: 4.4/5 (502 reviews)
  • Capterra: 4.5/5 (172 reviews)

7. Wrike – Best for versatile project management

Wrike project dashboard
via Wrike

Wrike is a work management tool that lets you choose from a range of custom templates, automate work intake with dynamic request forms, and much more.

The tool allows you to see the team’s workload at a glance, provides features for real-time collaboration (think comments and tagging) and makes on-the-fly adjustments easy with a simple drag-and-drop function.

Wrike also integrates with 400+ third-party tools and software needed for project management, such as Adobe, Jira, and OneDrive.

Wrike best features

  • Save recurring tasks, projects, and folders
  • View the individual capability of every team member for the best resource utilization
  • Build customizable dashboards
  • Automate recurring workflows
  • Check on-demand audit reports
  • Access the tool on the mobile app

Wrike limitations

  • The free version lacks time-tracking capabilities
  • No in-built invoicing tool
  • Has a learning curve attached to it

 Wrike pricing

  • Free Forever
  • Team: $9.80/month per user
  • Business: $24.80/month per user
  • Enterprise: Custom pricing
  • Pinnacle: Custom pricing

 Wrike ratings and reviews

  • G2: 4.2/5 (3,679 reviews)
  • Capterra: 4.3/5 (2,629 reviews)

8. Asana – Best for work management

Asana dashboard
via Asana

Asana is an AI-powered work management solution. This tool helps managers keep a close track of all the projects that are ongoing in the enterprise.

All its features focus on scheduling, planning, and facilitating workflows to maximize efficiency. One of Asana’s unique features—Goals—lets you break down big targets into smaller missions to help you execute and track them more efficiently.

When managing complex projects or multiple teams, Asana’s Portfolios feature can be helpful. This allows you to see the bigger picture, track progress across connected projects, and strategically plan resource allocation for optimal results.

Asana also integrates with major platforms like Microsoft Teams, Nave, MailChimp, and Mosaic.

Asana best features

  • Drag and drop tasks to manage workload
  • Measure actual project time vs estimated project time
  • Share data across 270+ tools like Slack and Microsoft Teams
  • Access real-time charts and insights 
  • Use task dependencies feature to track and avoid scheduling conflicts

Asana limitations

  • The interface is difficult to navigate
  • No offline access is available

Asana pricing

  • Free Forever
  • Starter: $13.49/month per user
  • Advanced: $30.49/month per user
  • Enterprise: Custom pricing
  • Enterprise+: Custom pricing

Asana ratings and reviews

  • G2: 4.3/5 (9,988 reviews)
  • Capterra: 4.5/5 (12,612 reviews)

9. ClickTime – Best for timesheet management

If you are browsing software to find a robust tool for timesheet management, ClickTime is an option you should explore.

ClickTime has advanced time tracking and budgeting capabilities. From managing individual projects to overall resources—ClickTime facilitates everything.

It also offers advanced settings and insights within your workflows. For example, you can define unique billing rates for team members, roles, or projects based on their specialized skill sets. The tool then
tracks billable hours and helps you monitor project profitability, preventing budget overruns.

ClickTime also has a mobile application for both Android and iOS users.

ClickTime best features

  • Monitor staff workload to allocate effectively
  • Forecast workforce availability 
  • Access real-time visibility into project progress
  • Gain insights into performance and profitability
  • Integrate with tools like Slack, Sage, and BambooHR

ClickTime limitations

  • Resource planning solutions are available on Premiere and higher plans
  • Difficult to navigate for a fresher

ClickTime pricing

  • Free 14-day trial
  • Starter: $12/month per user
  • Team: $15/month per user
  • Premier: $27/month per user
  • Enterprise: Custom pricing

ClickTime ratings and reviews

  • G2: 4.6/5 (791 reviews)
  • Capterra: 4.6/5 (207 reviews)

10. Kantata – Best for project management 

Kantata is an all-in-one tool for streamlining different resource, financial, and project management activities of an organization. This software’s core USP is its innovative resource forecasting feature.

It lets you understand the actual cost of resources against the project’s total revenue for profitable task allocation. 

Kantata also simplifies the process of working with external resources like freelancers or contractors. You can invite external resources as “partners”, assign tasks to them directly within the platform.

Kantata also integrates with a wide range of tools and platforms like Salesforce, Netsuite, and Xero. In a nutshell, it is a trusted Resource Guru alternative.

 Kantata best features

  • Manage project timings, demands, and returns
  • Plan and allocate workload better with skills inventory matching
  • Configure resource recommendations based on data
  • Use visual tools like timelines, calendars, and project boards

Kantata limitations

  • The user interface is sluggish
  • Time entry is weak and poorly designed
  • Full pricing details are not available

Kantata pricing

  • Custom pricing

Kantata ratings and reviews

  • G2: 4.2/5 (1,401 reviews)
  • Capterra: 4.2/5 (613 reviews)
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Start Managing Your Resources Efficiently With ClickUp

Resource management is a dynamic business activity. The chances of under/overutilization are high if you do not make informed decisions.

While Resource Guru does help to an extent, the truth is—it falls short in a few places.

That’s where ClickUp Resource Management helps! From maximizing resource utilization to optimizing time, ClickUp is the best resource management solution for project managers available in the market today. 

So hurry up—get ClickUp today for free. Sign up here!

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