Top 10 HR Software in Malaysia

Top 10 HR Software in Malaysia

Operating a business of any size requires navigating a plethora of tasks, such as employee management, payroll processing, performance management, and compliance management. It isn’t easy to stay on top of these tasks manually. However, using HR software to manage these tasks minimizes errors, saves time, and allows you to focus on your business goals.

I have spent a lot of time investigating various HR service software options offered in Malaysia to optimize our HR operations. Come along as I share my personal experiences, observations, and upfront evaluations of the best HR software providers in Malaysia to help you identify the best HR software option for your company.

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What Should You Look for in HR Software in Malaysia?

When selecting HR software in Malaysia, several key factors are essential to consider to ensure it aligns with your organization’s needs and regulatory requirements.

  • Regulatory compliance: Ensure the software accommodates Malaysian labor law compliance needs in terms of employment contracts, payroll, taxes, and other legal requirements. For example, check if it has provisions for MTD (Monthly Tax Deduction), as well as other statutory deductions like EPF (Employees’ Provident Fund), SOCSO (Social Security), and EIS (Employee Insurance System)
  • Integration capabilities: Choose HR software that easily integrates with other enterprise applications, accounting software, time-tracking tools, and other systems seamlessly to prevent data silos and boost productivity
  • Security measures: Ensure the software has robust data security features to safeguard confidential employee data against breaches or unwanted access
  • Cost and return on investment: Select HR software that fits within your financial capabilities and take the software’s potential return on investment into account. Consider elements like time reductions, increased productivity, reduced expenses for administration, and higher employee retention when assessing the return on investment of HR software
  • User interface: Look for an intuitive user interface, along with extensive training and support materials that boost adoption and help teams use it efficiently. Check if support and training materials are provided in Bahasa Malaysia
  • Scalability: Select HR software that has the potential to expand with your company’s requisites. Whether you are a startup or an established company, the software must be adaptable to meet your evolving demands
  • Versatile and adaptable: Choose customizable HR software that can be easily modified to meet your company’s specification
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10 Top HR Software in Malaysia to Use in 2024

Here is my comprehensive evaluation and in-depth analysis of the best HR software in Malaysia. I will guide you through each tool’s benefits, limitations, key features, and pricing to help you decide which is most suitable for your company’s requirements.

1. ClickUp (Best for HR project management)

ClickUp Tasks
Streamline hiring, onboarding, and employee growth with ClickUp’s HR management platform 

ClickUp is a leading HR management platform in Malaysia providing end-to-end HR solutions. Primarily a project management tool, it offers a robust human resource management suite that simplifies hiring, onboarding, and employee monitoring. With 1,000+ integrations to well-known business applications and 100+ customizable HR features, ClickUp makes managing operations more efficient for seamless company expansion.

ClickUp for HR Team simplifies everyday HR tasks. It boosts the employee hiring process with real-time customizable forms, performance tracking, and schedule management. Additionally, HR managers can stay on top of interview schedules using ClickUp Calendar View.

ClickUp’s Calendar view
Oversee your ClickUp tasks and start meetings straight from your Calendar view using two-way syncing

ClickUp Collaboration Detection enables you to design the ideal workflow for you and your organization by organizing, monitoring, and working together on any project. You can edit docs in real time with team members and receive instant feedback.

Additionally, ClickUp’s sophisticated teamwork and communication features enable teams of any size to collaborate in real time, centralize all communication and employee performance management within a single platform, and foster team accountability. Moreover, ClickUp provides ready-to-use templates, so you don’t need to create frameworks from scratch. 

Organize your employee information and much more with the Clickup Employee Directory template 

Take, for instance, the ClickUp Employee Directory template that facilitates employee onboarding, creates customized spreadsheets, and enables automated reminders. This template acts as a central hub for all your employee information, making it easy for you to quickly access any information. 

Access essential HR policies easily with ClickUp’s HR Knowledge Base Template

Streamline all fundamental HR procedures, such as resource planning, payroll processing, appraisals, maintenance of databases, and one-on-one meetings with the ClickUp HR Knowledge Base template. It provides a user-friendly platform to manage and store all your HR information. This centralizes everything your team needs, making updates, employee data management, and access a breeze.

What truly makes ClickUp stand out is its suite of AI tools—ClickUp Brain, which responds to queries and connects your projects, documents, people, and company knowledge. You can minimize the time spent searching for relevant data. By automating project updates and overviews, the AI Project Manager frees up time to concentrate more on important HR projects than on mundane notifications.

ClickUp best features

  • Handle HR insights and data like hiring schedules, vacancies, and team productivity with the use of 50+ widgets with ClickUp Dashboards
  • Gather hiring requests, employee input, or assessments with Clickup Forms
  • Increase efficiency by integrating with a variety of third-party apps and services, such as file storage services like Dropbox and Google Drive and messaging platforms like Slack and Microsoft Teams with ClickUp Integrations
  • Draft email templates, SOPs, and much more instantly with ClickUp Brain’s AI Writer
  • Track time, make projections, annotate your measured time, and check reports of the time you spent from virtually any location with ClickUp Project Time Tracking
ClickUp Employee Feedback Survey Form
Schedule inquiries, polls, and evaluations with personalized forms. Monitor employee response data to make informed decisions

ClickUp limitations

  • Beginners may face challenges in navigating intricate features

ClickUp pricing

  • Free Forever
  • Unlimited: $7/month per user
  • Business: $12/month per user
  • Enterprise: Contact for pricing
  • ClickUp Brain: Add to any paid plan for $5 per Workspace member per month

ClickUp ratings and reviews

  • G2: 4.7/5 (9000+ reviews)
  • Capterra: 4.6/5 (4000+ reviews)

2. PayrollPanda (Best payroll software)

PayrollPanda is an online HR and payroll management software that assists executives and hiring managers. With effective features like payslip generation, payroll tracking, eLeave, and API integrations, it is utilized by numerous SMEs in Malaysia.

PayrollPanda is 100% HRDF claimable, which would be a significant draw for Malaysian companies. The product undergoes continuous enhancement, with updated versions released every two weeks. It offers a user-friendly interface and requires no training.

PayrollPanda best features

  • Automate payroll processing, tax calculations, and statutory contributions with a LHDN-complaint tool
  • Update personal data, request leave, and view payroll details with easy accessibility through the self-service tools
  • Reduce labor costs by simplifying the payroll, tax, and workforce payment processes
  • Streamline financial operations by integrating with accounting software and expense tracking
  • Offer regular updates to proactively improve functionality and meet client requirements
  • Provide multi-platform access to employees on laptop, tablet, or mobile

PayrollPanda limitations

  • Difficult to process complex remuneration flows
  • Lack of integration with a few accounting software

PayrollPanda pricing

  • 32.50 MYR/month plus 6.80 MYR/month per user (billed annually)

PayrollPanda ratings and reviews

  • G2: 4.3/5 (10+ reviews)
  • Capterra: 4.6/5 (50+ reviews)

3. AgileHRMS (Best HRMS for businesses)

AgileHRMS is a comprehensive system for different aspects of managing human resources. It is intended to optimize HR procedures for businesses. It includes several modules, such as payroll processing, leave monitoring, attendance management, employee information management, and performance evaluation.

The software seeks to increase productivity and operational efficiency, improve employee experience, and automate repetitive, manual HR tasks. With capabilities like customizable workflows, self-service portals, and reporting tools, AgileHRMS effectively improves the quality of the work life of an HR manager.

AgileHRMS best features

  • Maintain an extensive employee handbook, keep track of additional information, and configure custom fields using the HRMS system
  • Manage attendance with clock-in clock-out data from a Biometric/RFID device
  • Set up several distinct shifts for the staff members and record presence, including early departures and late counts
  • Monitor interview schedules, interviews, job offerings, and the new employee onboarding process from one integrated platform

AgileHRMS limitations

  • Lack of advanced features like predictive modeling
  • Complexity in implementation

AgileHRMS pricing

  • Custom pricing

AgileHRMS ratings and reviews

  • G2: Not Available
  • Capterra: 4.3/5 (20+ reviews)

4. Swingvy (Best online HR & management software)

A cloud-based HR software platform with an active presence across Southeast Asia, Swingvy gives companies a comprehensive solution for effective workforce management.

Swingvy’s features, such as payroll processing, timekeeping and attendance monitoring, expense management, and staff administration, streamline workflow and minimize administrative tasks.

Additionally, Swingvy’s self-service portal allows your staff members to take control of their HR-related responsibilities directly. They can access their personal data, view paystubs, request leaves, and modify their information.

Swingvy is effective for companies of all sizes, offering a dependable and intuitive HR platform to efficiently manage their HR functions and procedures.

Swingvy best features

  • Establish a seamless integration with well-known company applications like Apple Calendar and Google Calendar, among other critical company tools
  • Guarantee timely and accurate payroll procedures that adhere to Malaysia’s legal regulations
  • Enable staff members to independently manage their online identities, a crucial component for small-sized businesses striving for effectiveness
  • Streamline the processes for reimbursement, guaranteeing efficient financial management
  • Facilitate employee paperwork and timely performance reviews to achieve designated HR goals

Swingvy limitations

  • No live chat or phone assistance
  • Users have mentioned shortcomings in the implementation
  • Extended wait times for the conversion of payroll
  • Payslip allocation is not automated

Swingvy pricing

  • Premium: 14.70 MYR/month per user
  • Payroll: 14.70MYR/month per user
  • Time: 8.8 MYR/month per user

Swingvy ratings and reviews

  • G2: Not Available
  • Capterra: Not enough reviews 

5. HREasily (Best easy to use cloud-based HRMS)

HREasily is a cloud-based human resource management system (HRMS) for automated employee management, payroll calculations. and HR procedures. This platform helps Southeast Asian companies concentrate on their primary operations while managing various HR data and payroll information.

It is the perfect solution for companies of all sizes and sectors because it is simple to use and reasonably priced. Moreover, it is LHDN-approved, so you can implement it confidently.

Its employee self-service portal is a crucial component that enables staff members to view and amend their pay stubs, apply for leave, and access their personal information from any location. This encourages transparency and gives workers the authority to handle their own specific HR-related requirements.

HREasily best features

  • Automate applicant tracking, leave management, and payroll processing to save time and minimize errors
  • Lower the possibility of fines for non-compliance with top-notch compliance tools 
  • Manage multi-country payroll and adjust to diverse legal requirements in different jurisdictions, all from one platform
  • Integrate with other business software like Quickbooks and improve connectivity between various departments
  • Promote accessibility with the mobile app interface

HREasily limitations

  • Does not offer advanced features for areas like performance management, talent acquisition, or employee engagement

HREasily pricing

  • Full Suite: MYR 112/month (7 users)

HREasily ratings and reviews

  • G2: Not enough reviews
  • Capterra: Not Available

6. EasyWork (Best HR system mobile app)

EasyWork is an HR software in Malaysia
via EasyWork 

The EasyWork app is a flexible HR productivity tool made to improve teamwork and expedite task management. It helps users effectively manage their workflow with tools for performance management, task creation, assignment, and tracking.

Its payroll management tool is LHDN compliant, and lets you manage all statutory deductions in one platform.

They’ve recently added a new module to manage employee rewards and recognition on the same platform. Team members collaborate more easily with access to real-time communication and file-sharing features. The app ensures that tasks and projects are completed on time by including time-monitoring and deadline-tracking features.

EasyWork provides analytics and reporting tools to give insights into team productivity and project advancement. 

EasyWork best features

  • Oversee and monitor extensive procurement processes with the EasyWork Procurement Pro feature
  • Manage payments in RM as the software supports Malaysian currency
  • Automate payroll management effectively as per Malaysian laws
  • Streamline collaboration by enabling smooth communication through integrated file-sharing and chat features
  • Improve employee engagement with a rewards and recognition module
  • Track employee performance with attendance reports, recorded working hours, and facial recognition technology

EasyWork limitations

  • Inadequacy in integration with other apps leading to data silos
  • Users have found the facial recognition feature to be glitchy

EasyWork pricing

  • EasyReward Plan: 292.50 MYR/month per user
  • EnterpriseReward Plan: 702 MYR/month per user

EasyWork ratings and reviews

  • G2: Not Available
  • Capterra: Not enough reviews

7. Apploye (Best time tracking software)

Apploye is an HR software in Malaysia popular for its time tracking and employee monitoring capabilities for remote teams and freelancers. It is well-known for being accurate and simple to use, and it provides small businesses and large organizations with a strong platform to manage and maximize their human resources efficiently.

It is the perfect option for companies looking for an integrated approach to employee monitoring because of its many features, which include online timesheets, invoicing, and periodic screenshots.

Apploye best features

  • Access clearly organized shifts and attendance data of employees, daily performance, and yearly color-coded summaries in one place
  • View cumulative information of monthly records of involvement, skipped shifts, and shifts worked in one location
  • Export daily, monthly, and yearly attendance reports in PDF and CSV format for seamless record-keeping
  • Enforce regulations and allow for adaptive time tracking and attendance monitoring at the workplace using GPS location monitoring and geofencing 
  • View budgets, hours utilized, remaining funds, and total amount spent in one location for effective project management
  • Enable clear and organized project information by using different tabs under ‘Active,’ ‘Archived,’ and ‘Budgeted’ projects

Apploye limitations

  • It has a steeper learning curve, which makes it challenging for new users
  • Lack of integration with a few essential apps
  • Users have found reporting and dashboards to be unimpressive

Apploye pricing

  • Standard: $5/month per user
  • Elite: $7/month per user

Apploye ratings and reviews

  • G2: Not enough reviews
  • Capterra: 4.8/5 (30+ reviews)

8. PeopleHum (Affordable cloud-based HR solutions)


PeopleHum is a cloud-based human capital management software that has gained accolades for its intuitive and cost-effective capabilities.

PeopleHum helps the organization’s HR department stay current by centralizing data and automating routine recruiting, onboarding, and talent management operations.

It uses AI and automation to streamline various people management processes and generate data-rich insights for managers to understand employee trends and sentiments. The tool can even run employee engagement surveys. It also simplifies attendance management with biometrics and self-check-in. 

PeopleHum best features

  • Automate onboarding, paperwork, and orientation of new hires through a robust recruitment management system
  • Simplify hiring with an application tracking system that helps manage applications, screen candidates using job description templates, and set up interviews 
  • Provide training programs, skill evaluations, and individualized learning pathways to support staff development
  • Offer a novel perspective on employee efficiency with automated review sessions, 360-degree input, and customizable, readily available review templates
  • Discover workforce patterns while implementing data-driven choices with AI-driven HR analytics
  • Synchronize data and automate workflows with other business systems, including ERP and payroll

PeopleHum limitations

  • Lack of customization possibilities to fit organizational needs
  • There is no flexibility; predefined templates may not suit specific cultural nuances within the company

PeopleHum pricing

  • Custom pricing according to selected modules

PeopleHum ratings and reviews

  • G2: 4.6/5 (23+ reviews)
  • Capterra: 4.2/5 (23+ reviews)

9. GreatDay HR (Comprehensive HRIS software for every HR)

GreatDay HR is a fully integrated cloud-based human resource software in Malaysia that enables employees to effortlessly handle every facet of the life cycle, including payroll processes and tax computations, attendance tracking, requests for time off, and payouts.  The HRIS system provides multi-country tax compliance features to expedite payroll computations and save you time.

The app-based user interface and easy integration characteristics make GreatDay HR a popular choice among HR professionals for a payroll and learning management system.

GreatDay best features

  • Offer comprehensive attendance data fully integrated into a single system and links directly to the payroll module. This includes time stamps and GPS map positions with the Geotags feature
  • Motivate employees with prompt request authorization 
  • Keep track of tax-related activities, filing taxes, and tax remittances for different employee and vendor groups
  • Make checking in and out of work easier with face recognition technology
  • Automate attendance framework integration and payslip distribution for quick and accurate payroll calculation
  • Track employee working hours, activities, and time spent on specific tasks with a timesheet feature

GreatDay limitations

  • Limited customization options
  • Scalability challenges like accommodating increased data
  • Lack of scope for expansion to support changing requisites

GreatDay pricing

  • Exclusive packages: 5.62 MYR/month per user

GreatDay ratings and reviews

  • G2: Not Available
  • Capterra: Not enough reviews

10. BrioHR (Best end-to-end HRMS software)

Timesheet approval request from Brio HR , a popular HR software in Malaysia
via BrioHR

BrioHR is an HR technology provider focusing on HRMS systems. It is an easy-to-use, cost-effective, flexible HR management system that offers comprehensive capabilities for digitizing and streamlining all your HR systems and procedures. Teams can use it to manage payroll and employee records, track performance, simplify onboarding, leave management, and recruitment, and more.

The group of experts at BrioHR provides HR teams with real-time assistance to customize and set up the application to easily meet their specific requirements.

BrioHR best features

  • Maintain staff records, professional background, projects, training materials, apparatus, and paperwork with the Reporting module of BrioHR
  • Provide customizable reporting, work hour setups, customized approval procedures, employee feedback tools, and thorough reviews of ongoing assignments
  • Offer personalized onboarding tracks and give new hires specific permission to enter confidential information, upload files, and use business assets with the BrioHR’s New Joiner Onboarding tool
  • Facilitate easy candidate evaluation and interview feedback and expedite the hiring process
  • Keep track of and evaluate the amount of time spent on assignments and activities with the timesheet feature
  • Provide customizable reporting, work hour setups, customized approval procedures, project management tools, and thorough reviews of ongoing assignments
  • Manage all your statutory deductions for Malaysia payroll within the platform

‍BrioHR limitations

  • Integration challenges with a few applications
  • The mobile app version is more sluggish than the desktop version
  • The payroll management feature is available in limited countries

BrioHR pricing

  • Essentials Bundle: Starts at $3.50/month/user
  • Premium Bundle: Starts at $5/month/user

BrioHR ratings and reviews

  • G2: 4.8/5 (26+ reviews)
  • Capterra: 4.9/5 (57+ reviews)
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Upgrade Your HR Solutions with ClickUp!

If you are looking for the best ways to oversee HR processes in your company, our extensive list of the ten top HR software options in Malaysia will surely help you. However, using an all-in-one human resources software like ClickUp offers you a competitive edge in HR operations with affordable pricing plans!

ClickUp is a single solution to simplify your human resources procedures with hundreds of free HR templates. You can use these pre-structured and customizable frameworks to build your initial workflows. ClickUp gives you everything from goal-setting, hiring and retention processes, employee surveys, performance management, and so much more.  To explore how the platform efficiently serves your HR team, sign up for free on ClickUp right away!

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