We’re sure you’re a pro at managing your subordinates. But managing your boss? Now, that’s a different art altogether.
“Wait, why do I need to manage my boss?”
If that’s what you’re thinking, you’re not alone.
A lot of professionals aren’t fully aware of the value ‘managing up’ can create—for you, your manager, as well as your organization. But, we’re solving that forever with this blog post.
We’ll walk you through the best practices and strategies for managing up, and even share how you can use ClickUp’s powerful features to facilitate and improve this process.
By the end of this article, you’ll be well on your way to developing a great working relationship with your team and creating a positive work environment for everyone.
- Understanding How to Manage Up at Work
- Importance of ‘Managing Up’ in Today’s Work Environment
- Benefits and Challenges of ‘Managing Up’
- Effective Strategies to Manage Up and Take More Responsibility
- Managing Up—A Breeze with ClickUp
Understanding How to Manage Up at Work
Managing up at work is a conscious effort to build effective, meaningful relationships with your superiors or management team.
Since a manager has a lot of influence over your career development and trajectory, learning how to manage up effectively is essential.
Let’s make it clear: Managing up is not about manipulation or pandering to your superiors. Instead, it’s about staying one step ahead and anticipating your superiors’ needs, understanding their communication style, using key questions to understand their thought process, volunteering for a new project, and suggesting feasible yet innovative solutions to critical problems.
Importance of ‘Managing Up’ in Today’s Work Environment
The work environment today values collaboration over isolation. And collaboration demands robust relationships, not just with your direct reports but also with your boss.
Building a great working relationship with your manager enables them to understand your capabilities and your aspirations. This becomes extremely important for improving your productivity and contributing to the organization.
When you ‘manage up’ you better understand your superior’s expectations, priorities, and decision-making processes. This insight allows you to anticipate potential issues, suggest effective solutions, and contribute more significantly to your team’s success. It can also improve the trust and confidence your managers and your team have in your ability to take on challenges and deliver good outcomes.
No wonder that managing up also plays a massive role in bringing you job satisfaction. When you feel respected, heard, and valued by your superiors, it makes your job easier and leads to a more fulfilling and enjoyable work experience. Receiving support from managers can significantly uplift morale.
Like all good things, though, managing up is not all rosy. It comes with its share of advantages and challenges.
Benefits and Challenges of ‘Managing Up’
Here are the top five benefits and challenges you will face while managing up at work:
Benefits of managing up
- Enhanced communication: Managing up allows you to deeply understand your superior’s work style, habits, and expectations. This shared understanding facilitates efficient and effective communication
- Greater job security: Tailoring your approach to align with your superior’s efforts, staying ahead of deadlines, providing timely solutions, enhancing work management, and contributing to their overall success improves your working relationship with your superior, leading to greater job security
- Career advancement: Understanding the bigger picture enables you to align your tasks and initiatives with shared goals, contributing to your team’s and the organization’s success. In doing so, you often stand out in the organization, which potentially leads to new opportunities for growth and advancement
- Professional development: Managing up lets you observe your superior’s leadership style, decision-making, and problem-solving techniques. It allows you to learn and gain valuable insights. Further, feedback and guidance from your superiors accelerate professional development
- Enhanced team dynamics: Effectively managing up empowers you to shape workplace decisions. You’ll be able to influence outcomes that directly impact your daily tasks. Your improved relationship with your superior may also foster more positive team dynamics. By showcasing commitment, reliability, and expertise, you position yourself as a trusted advisor to your manager
Challenges of managing up
- Balance of relationships and teamwork: When you focus more on managing up, you may spend more time building and maintaining relationships with your superiors. This can take away valuable time from working with your team and collaborating on projects. If you prioritize your manager’s project objectives over others, you may fail to achieve team goals
- Risk of over-reliance: Depending too much on your manager can limit your freedom and proactive attitude, resulting in additional stress. It’s important to balance seeking guidance and taking ownership of your tasks and responsibilities
- Resistance from managers: Some managers may not conduct regular feedback sessions or initiate proactive discussions. Finding the best opportunities for collaboration becomes difficult in such cases. Managing up could also lead to conflicts, especially if your superior resists your efforts
- Misinterpretation: Respecting your manager’s boundaries is important. The intention behind managing up can sometimes be misinterpreted as manipulation or overstepping boundaries
- Organizational resistance: Some organizations may resist or frown upon managing up, viewing it as disrupting traditional power dynamics. So, you have to be cautious and strategic in your approach
Given such challenges, you’ll need powerful strategies to manage up, maintain positive relationships, and be more organized at work.
Effective Strategies to Manage Up and Take More Responsibility
Here are six simple strategies to effectively manage up:
Strategy 1: Know your manager’s goals and priorities
Align your own goals and priorities with those of your manager and organization. Ensure that you attend to the tasks with the highest importance and urgency first.
You can figure out these priorities by paying attention to the organization’s recent initiatives, discussions, and presentations.
This shows that you take initiative and strategize well. It also ensures you’re focusing on tasks that significantly impact the overall goals of your team or organization instead of wasting time and effort on busy work.
Once you’ve decided which tasks are urgent, use ClickUp’s Task Priorities feature to assign priority levels to each task. It’s quite simple. There are four flags—red for urgent work, yellow for high-priority tasks, blue for normal tasks, and grey for low-priority issues.
You just need to add these flags to the tasks based on where they fall on your list of priorities. To simplify your task overview, you can set filters for priority tasks and save those filters too!
This transparency can help prevent misunderstandings and misaligned expectations, strengthening your professional relationship with your superiors.
Setting and tracking goals is also essential when it comes to managing up.
Set high-level goals and break them into smaller, manageable targets with ClickUp Goals. You can also monitor progress on your goals using this feature. This will help you take up more responsibility while keeping track of the bigger picture.
Strategy 2: Take initiative
Delivering beyond expectations goes a long way in managing up. Your superiors would appreciate it if you take up additional responsibilities and tasks because it makes their (work) lives easier.
Look for tasks that complement your skills, areas where the team needs additional support, or even opportunities to streamline processes. This initiative showcases your commitment to the team’s success and desire to grow beyond your current role.
When you take up these additional responsibilities, remember not to be overwhelmed. We recommend maintaining an online to-do list. This list will provide you with a clear outline of tasks you must complete, allowing you to organize your work effectively. It’ll increase your productivity and efficiency, both of which are highly valued traits in any professional setting.
When used within a team, to-do lists promote transparency, ensuring everyone knows their responsibilities and deadlines. This reduces the likelihood of confusion or miscommunication, leading to a more productive working environment.
Moreover, you can share to-do lists with your superiors, giving them a tangible demonstration of your work and the progress you make.
This can help you stand out, showing your proactive approach and dedication. It may even open up opportunities for taking up more responsibilities within your organization.
Using ClickUp’s Online To-Do List App, you can add tasks within seconds and assign them to yourself or other team members, ensuring everyone clearly understands their roles and responsibilities.
ClickUp’s to-do list provides a clear, concise view of all tasks at hand so you can structure your work in a manner that best suits your workflow.
Categorize tasks by project, deadline, or priority, ensuring a well-organized overview that reduces the risk of overlooked tasks or missed deadlines. Format it the way you like for ease of use.
We have another tool to help you manage up—ClickUp’s Checklists. We’re all familiar with the satisfaction of checking a task off a list. ClickUp makes the whole experience sweeter.
With features like nesting for sub-items on your lists and drag-and-drop functionality, customize these checklists to organize tasks just how you want them. You can also assign some tasks to specific team members.
These features will help you when you take on those extra responsibilities while you start managing up.
Strategy 3: Be a team player
Managing up does not have to be only about your relationship with your boss. Your positive relationship with the team matters equally.
Actively engage with your colleagues, share knowledge, and celebrate collective achievements. This fosters a positive work environment and showcases your ability to contribute to a strong team dynamic.
Using a centralized project management tool will help you communicate with team members and track, prioritize, and assign tasks. It also helps maintain transparency regarding project progress.
For example, ClickUp Tasks makes project management easier by letting you assign and track tasks effortlessly; everyone, including your supervisor, knows what they need to do, ultimately reducing the risk of missed deadlines, overlooked tasks, and inefficiently allocated resources.
You demonstrate your competence and reliability to your superior by staying on top of your tasks. Organize tasks by assigning statuses like ‘To Do’, ‘In Progress’, or ‘Completed’. This helps create a clear roadmap of responsibilities and allows for better team coordination.
Share your work board with your supervisor to demonstrate your productivity and contribution.
Strategy 4: Set reminders for important dates
Another beneficial strategy for managing up and assuming more responsibility? Setting reminders for project deadlines, meetings, and other important dates.
When managing up, the last thing you want is failing at time and task management. You should not make your managers question their trust in your ability to handle more responsibility.
ClickUp’s Calendar View feature provides an excellent way to keep track of important dates, helping you manage your time better. This flexible calendar enables you to plan your projects and deadlines and visualize your team’s work.
Share these calendars with your superiors to align everyone, informing them of timelines and expectations.
This proactive approach keeps you organized and demonstrates to your superiors that you’re fully engaged and committed to meeting deadlines.
Regular reminders keep you alert and proactive, preventing last-minute rushes and ensuring you have ample time to complete tasks to the best of your ability.
Strategy 5: Stay active and take notes during meetings
Making meaningful contributions to meetings is essential in creating value for your boss and organization. Taking notes takes you a step further.
It’s a simple yet crucial strategy for managing up and assuming more responsibility. It ensures you accurately capture essential points raised, decisions made, and tasks assigned during the meeting.
This approach helps you stay organized and informed and shows your supervisor your commitment to detail and follow-through.
ClickUp Docs feature provides a collaborative space to create, share, and store all your meeting notes.
You can efficiently structure your notes with headings and checklists and even embed tables and diagrams for a more comprehensive picture. It facilitates real-time collaboration, so you and your team members collaborate on the same document if there are any clarifications or additions.
By sharing these notes with your manager and the team, you maintain transparency about the decisions taken and tasks assigned. You can even create wikis of important resources and add them to your workspace for your team members to refer to.
You can also use ClickUp’s Notepad to quickly jot down important points, which you can refer to later, so you never miss any critical details. Its rich editing options allow you to personalize your notes as well.
You can also change any note into a trackable task and assign it to anyone. This will help you track and achieve your meeting outcomes too.
Strategy 6: Communicate proactively
Strong communication lies at the heart of robust relationships. Move the conversation beyond usual project reports and keep the communication channel with your boss open.
Provide insightful updates, highlight key achievements, and suggest solutions for potential roadblocks. This builds trust by showcasing your problem-solving skills and keeping your superior informed. However, be mindful of their time and ensure you’re not intruding.
Seeking feedback is also necessary. But try going beyond feedback and take their input on broader processes and decisions. This demonstrates your desire to learn.
You can keep your communication organized with ClickUp Chat. This is more than an ordinary chat tool—You can use it to share links and embeds, and your manager can use it to assign tasks too.
If you’re working on a document or task, you can open a chat window alongside it. This makes it easy for you and your manager to exchange inputs particular to a task.
The rich editing features of this tool help you send elaborate messages with bullet points and code blocks. So, you don’t need to create separate documents to convey such information.
These strategies and ClickUp tools will make your journey toward managing up fruitful.
Managing Up—A Breeze with ClickUp
Managing up is an important skill to advance your career and become indispensable to your organization. But it’s necessary to take the right approach without becoming too pushy. And, getting a tool to help with this will ensure you stay on track.
You can use project management tools like ClickUp to organize the many responsibilities and commitments on your plate when managing up. With ClickUp, you can set priorities, track goals, set reminders for important dates, and take meeting notes—all in one place.
This improves your productivity and shows your commitment and initiative, making you a valuable asset at work.
Ready to manage up?
1. What does ‘managing up’ mean?
Managing up refers to a process where you understand your manager’s vision, goals, and preferences and then align your work and communication style to achieve mutually successful outcomes.
To better understand this concept, consider the following factors:
- Communication: An employee who is good at managing will be a great communicator. They will clearly share their ideas and concerns and ensure they understand their manager’s expectations and feedback
- Initiative: Employees who are good at taking the lead actively find problems and suggest fixes
- Understanding the manager’s perspective: Understanding your manager’s goals, pressures, and work style can help you align your work to meet those needs. If your manager values punctuality over perfection, delivering work on time creates a more favorable impression than a perfect but late project
- Feedback: Giving helpful feedback to your superiors is an important part of managing up. It means sharing your thoughts on how to make things better in a polite way
2. How can I manage up effectively?
You can manage up effectively by:
- Understanding your manager better
- Bringing solutions to the table
- Prioritizing good communication skills
- Respecting your manager’s time and boundaries
- Developing empathy
- Normalizing feedback
3. How can ClickUp help in managing up?
ClickUp helps in managing up by providing a comprehensive set of features that improve organization, communication, and collaboration in the workplace, all within a single platform. It eliminates the need to rely on different tools for managing critical projects and outcomes. This boosts your productivity and lets you handle the challenges of managing up more easily.