Healthcare project management software Blog Feature

10 Best Healthcare Project Management Software in 2024

You’re used to herding cats and making miracles happen as a project manager. But healthcare PMs need to tread carefully to stay safe and compliant. The added responsibility of caring for patients and their data isn’t a responsibility to take lightly. 

Whether you’re directly responsible for patient care or work in an auxiliary department, you need to keep tabs on all the tasks in your workflow. Healthcare projects have lots of moving parts—and stiff fines for missteps—which is why PMs use healthcare project management software. 🙌

But which software should you use? Not all solutions work for healthcare professionals, so you need project management software for healthcare. 

Don’t worry: we did all the digging for you. This guide outlines what to look for, plus our top 10 fave healthcare project management software options. 

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What Should You Look for in Strategic Project Management Software for Healthcare?

Task management is priority numero uno for any project management software or project managers. But healthcare pros must consider other issues like security. We recommend looking for these key features:

  • HIPAA compliance: You know a HIPAA-friendly PM solution won’t automatically make you compliant, but it reduces risk. The platform needs to protect patient data. It should also come with access controls and permissions, encryption (a HIPAA must-have), and multi-factor authentication (MFA). Even better if the vendor is willing to sign a Business Associate Agreement (BAA)
  • Task management: Look for a tool that keeps project timelines and milestones on track. Use it to track progress for even the most complex projects
  • User-friendly interface: Why make project management harder? Pick an intuitive  healthcare project management software—bonus points if it’s a cloud-based solution available on desktop and mobile apps
  • Team member management: From healthcare providers to back office personnel, you’re working with several stakeholders. Look for enterprise-friendly software with team member management options like time tracking and collaboration tools
  • Automation: Healthcare projects can get busy. Choose a healthcare project management solution that takes things off of your plate by automating your workflow
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The 10 Best Healthcare Project Management Software to Use in 2024

Healthcare organizations keep the world running, but you’re the one who keeps your company going. Give yourself the gift of sanity by choosing solid healthcare project management software to do the heavy lifting.

If you’re hunting for project management software for healthcare, these are the 10 best options for 2024.

1. ClickUp

Healthcare project management software: ClickUp
The ClickUp Patient Management Template tracks patient statuses, medications, assigned physician, insurance, and more

That’s right: the planet’s favorite task management, template, and productivity platform can also handle the needs of the healthcare industry. Healthcare teams use ClickUp to collaborate on everything from patient care protocols and documentation to inventory management.

Use ClickUp to automate appointment scheduling and contract processes. You can also use it to create cross-departmental workflows to get patients in and out of your facility more efficiently.

Siloes make healthcare a challenge, but not with ClickUp. Our platform connects your Docs and Tasks so you get more context on each patient, task, or account. Use our cross-department communication channels to connect providers with the good folks in IT, legal, HR, and more. 🤝

Healthcare project management software: Kanban Board
Use custom views like the Kanban Board to plan, organize, and track projects in this template

Oh, we also make it a cinch to do resource management. Build an inventory Kanban Board in ClickUp to efficiently distribute supplies between departments. Nifty, huh?

And yes, ClickUp is secure. We’re SOC 2 compliant and the ClickUp Enterprise Plan is HIPAA compliant. The Enterprise tier also comes with advanced permissions and access controls.

ClickUp best features:

  • ClickUp has a robust template library. Use the ClickUp Patient Management Template to customize care plans with one click
  • Securely store data on staff schedules, medical supplies, and patient information in ClickUp
  • Use the ClickUp Calendar or Workload views to balance your providers’ workloads
  • ClickUp integrates with plenty of third-party apps, including RingCentral, Zoom, Slack, Calendly, Evernote, and more
  • ClickUp’s advanced security features will help you stay safe and compliant
  • Create intake forms to bring electronic health records (EHRs) into ClickUp directly
  • Organize research documents and data within ClickUp—we also make it a breeze to collaborate with your co-writers

ClickUp limitations:

  • You need to upgrade to an Enterprise Plan for HIPAA compliance
  • New ClickUp users sometimes find the platform’s features overwhelming

ClickUp pricing:

  • Free Forever
  • Unlimited: $7/month per user, paid annually; $10/month per user, paid monthly
  • Business: $12/month per user, billed annually; $19/month per user, paid monthly
  • Enterprise: Contact for pricing

ClickUp ratings and reviews:

  • G2: 4.7/5 (8,500+ reviews) 
  • Capterra: 4.7/5 (3,700+ reviews)

Bonus: Check out the top 10 Patient Management Software Systems

2. Workzone

Workzone is a project management solution with helpful add-ons for the healthcare sector. It has over 20 years of experience supporting healthcare organizations, so you’re in good hands. 

Workzone comes with added tools like image markups to streamline your workflow. You also get a Projects view and a personal to-do list, so you only see the tasks that matter most.

Workzone best features:

  • Workzone offers unlimited free training
  • Get a custom experience—just ask Workzone for custom features, and they’ll do their best to deliver
  • Cross-project dashboards give you a quick overview of all project statuses

Workzone limitations:

  • Workzone asks you not to store patients’ sensitive or personal health information (PHI) in the platform

Workzone pricing:

  • Team: $24/month per user, billed annually
  • Professional: $34/month per user, billed annually
  • Enterprise: $43/month per user, billed annually

Workzone ratings and reviews:

  • G2: 4.2/5 (50+ reviews)
  • Capterra: 4.7/5 (190+ reviews)

3. Redbooth

Some of the project management software options on our list specialize in healthcare, but Redbooth offers a solution that works for almost any industry. 

In Redbooth, team members organize projects and tasks, communicate via comment threads or video meetings, and visualize tasks in Gantt charts or Kanban boards. You’re free to customize dashboards for the projects that matter most, which is great for those mega-important projects that need added visibility.

Redbooth best features:

  • Redbooth Predict is an AI engine that improves task and project management
  • Download the Redbooth iOS or Android mobile app for on-the-go management
  • Switch to Timeline View or Kanban boards to view your project statuses
  • Host Zoom meetings from within Redbooth in just two clicks

Redbooth limitations:

  • Redbooth wasn’t built with healthcare organizations in mind, so it lacks healthcare-specific features
  • Some users say Redbooth’s platform isn’t very intuitive

Redbooth pricing:

  • Pro: $9/month per user, billed annually
  • Business: $15/month per user, billed annually
  • Enterprise: Contact for pricing

Redbooth ratings and reviews:

  • G2: 4.4/5 (99+ reviews)
  • Capterra: 4.4/5 (90+ reviews)

4. MocDoc

MocDoc Healthcare project management software
Via MocDoc

MocDoc is an India-based healthcare project management software that’s HIPAA compliant and meets HL7 standards. It’s not just for managing projects, though: MocDoc builds software for managing hospitals, clinics, pharmacies, and labs. 🏥

Use MocDoc’s integrated healthcare management system (HMS) to store patient data from all departments. It also handles time tracking, appointment scheduling, reporting, and EMRs.

MocDoc best features:

  • MocDoc has iOS and Android apps available
  • Manage all clinicians’ schedules in one place
  • Track inventory and calculate product-based margins automatically

MocDoc limitations:

  • Several users say the implementation process is difficult
  • Other users say the MocDoc servers are often down

MocDoc pricing:

  • Contact for pricing

MocDoc ratings and reviews:

  • G2: 4.8/5 (11+ reviews)
  • Capterra: 4.8/5 (13+ reviews)

5. ClearPoint

ClearPoint isn’t just project management software. It’s a complete automation tool for data, analytics, reporting, and collaboration with government, banking, higher ed, enterprises, and (naturally) healthcare solutions.

ClearPoint tracks project progress, including budget, percent complete, and quality benchmarks. Manage team schedules, visualize tasks, create custom reports, and delegate tasks to your team within ClearPoint. 

ClearPoint best features:

  • Use Agile, Waterfall, or Hybrid methodologies
  • ClearPoint is SOC 2 Type II Certified, CCPA compliant, and GDPR compliant
  • Use ClearPoint AI to build objectives and key results (OKRs) via a quick chat, a la ChatGPT

ClearPoint limitations:

  • ClearPoint has security certifications, but it isn’t HIPAA compliant
  • Some users say they want more customization options

ClearPoint pricing:

  • Contact for pricing

ClearPoint ratings and reviews:

  • G2: 4.7/5 (110+ reviews)
  • Capterra: 4.9/5 (38+ reviews)

6. Birdview PSA

Birdview PSA is a platform for service-based businesses and a solid healthcare project management software solution. Birdview gives you a bird’s-eye view (get it?) into your projects, resource allocation, and finances. 

Birdview uses AI to help with identifying resource constraints and scheduling, so if you can’t be in two places at once, this project management tool will give you a serious assist. 

Birdview PSA best features:

  • Birdview integrates with Outlook, Jira, Adobe, and more
  • Track your team members’ time and budgets in one clear dashboard
  • Speed up your workflow with automated approvals, real-time feedback, and task assignments

Birdview PSA limitations:

  • Birdview isn’t HIPAA compliant
  • Some users say Birdview is hard to navigate

Birdview PSA pricing:

  • Lite: $27/month per user, billed annually
  • Team: $41/month per user, billed annually
  • Enterprise: Contact for pricing

Birdview PSA ratings and reviews:

  • G2: 4.2/5 (350+ reviews)
  • Capterra: 4.4/5 (280+ reviews)

7. OpenProject

It isn’t designed for healthcare, but you can modify OpenProject to be a project management software for healthcare. If you prefer a sleek layout without lots of bells and whistles, this could be the platform for you.

Build a project portfolio, simplify team collaboration, and design workflows based on your patient roadmap. See your team’s daily to-dos, prioritize what’s most important, and gain clarity on your workflow. 

OpenProject best features:

  • Since OpenProject is free and open source, you can modify it as you see fit
  • OpenProject uses encryption, two-factor authentication, and other advanced security features 
  • Use the notifications setting to customize how you receive project alerts

OpenProject limitations:

  • OpenProject isn’t HIPAA compliant, although you can modify it a lot
  • Some users say the scheduling and resource management features leave a lot to be desired

OpenProject pricing:

  • Community: Free
  • Basic: $7.25/month per user, five minimum users
  • Professional: $13/50/month per user, 25 minimum users
  • Premium: $19.50/month per user, 100 minimum users
  • Corporate: Contact for pricing

OpenProject ratings and reviews:

  • G2: 3.7/5 (20+ reviews)
  • Capterra: 4.5/5 (110+ reviews)

8. nTask

nTask free project management screenshot
via nTask

Are you a small clinic? Great! nTask is a healthcare project management software built for small-to-medium-sized businesses (SMBs).

It manages projects, tasks, time, and collaboration. nTask also gives you enterprise-grade risk management tools to identify and mitigate project risks before there’s an issue. 👀

Was it built for healthcare? No, not out of the box, but it’s a secure platform for streamlining your workday.

nTask best features:

  • Log your team’s timesheets in one place
  • Track issues and known bugs with the issue-tracking feature
  • Manage meetings and your schedule in one place with nTask

nTask limitations:

  • nTask isn’t designed for healthcare and isn’t HIPAA compliant
  • Some users say nTask is hard to navigate

nTask pricing:

  • Premium: $3/month per user, billed annually
  • Business: $8/month per user, billed annually
  • Enterprise: Contact for pricing

nTask ratings and reviews:

  • G2: 4.4/5 (17+ reviews)
  • Capterra: 4.2/5 (100+ reviews)

9. Upland PSA

Upland has several software options, and its PSA is perfect for healthcare project management. Track expenses and margins, manage people and inventory, and find opportunities to save money with Upland PSA.

If you ever need more functionality, Upland PSA is part of a huge software ecosystem. Add-ons exist for mobile messaging, email marketing, data processing, and knowledge management.

Upland PSA best features:

  • Resource management helps you assign folks to the right projects based on their skills
  • Efficiently schedule your employees based on historical data
  • Upland PSA integrates with SAP, Sage, Oracle, Jira, and more

Upland PSA limitations:

  • Some users say Upland’s reporting capabilities are lacking
  • Upland isn’t designed for healthcare and isn’t HIPAA compliant
  • Other users say they had negative experiences with customer service

Upland PSA pricing:

  • Contact for pricing

Upland PSA ratings and reviews:

  • G2: 3.9/5 (100+ reviews)
  • Capterra: 4.4/5 (20+ reviews)

10. Suvarna HIMS

Suvarna is an India-based company that offers healthcare project management software. Unlike some other solutions on this list, it’s specifically made for the healthcare industry.

It’s great for managing tasks, projects, and documents, storing radiology information, and generating business intelligence reports. Use its hospital information management system (HIMS) to create inpatient and outpatient workflows, book appointments, and manage patients from admission to discharge.

Suvarna HIMS best features:

  • Suvarna complies with HL7, ICD-10, and other healthcare standards
  • Create flexible billing rules for patients 
  • Automate inventory procurement
  • Suvarna comes with separate apps for patients, doctors, and sales

Suvarna HIMS limitations:

  • Suvarna is an India-based company, so it isn’t necessarily HIPAA compliant
  • Suvarna doesn’t have a lot of reviews

Suvarna HIMS pricing:

  • Contact for pricing

Suvarna HIMS ratings and reviews:

  • G2: N/A
  • Capterra: 5/5 (2 reviews)
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Simplify Project Planning With ClickUp

Whether you’re patient-facing or not, healthcare project management is a must. Good project management skills will get you far, but when you’re in the trenches, you want solid healthcare project management software in your corner.

Stop switching between different platforms and go with ClickUp. We bring templates, task management, team management, and more under one roof so you save time and give patients a better experience. ✨

But we know that seeing is believing. Create a ClickUp account now—it’s Free Forever.

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