Top 10 Gmail Integrations to Boost Email Productivity

Top 10 Gmail Integrations to Boost Email Productivity

Fun fact: Gmail is the preferred email platform for nearly one out of three email users worldwide! The Gmail inbox is a productivity powerhouse with appreciable storage space and adaptive security features like spam filtering. 

Its intuitive design and built-in email organization tools make it suitable for personal and professional use. Not to forget, allied services from Google Workspace, such as Google Drive, Google Calendar, Google Meet, Google Tasks, etc., amplify its value proposition.

However, outside the confines of your inbox lies a sea of untapped potential. And we’re here to help you unlock new possibilities your Gmail account offers. The Gmail integrations we’re about to share will transform your inbox into a productivity hub enabling you to achieve more.

On that note, let’s get started!

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What Should You Look for In Gmail Integrations?

Before diving into the different Gmail integrations that can take your inbox to the next level, allow us to explain the rationale behind our picks. Understanding the logic behind our recommendations will also help you make an informed decision if you wish to explore other Gmail integrations. Think of this as an express guide.

The following are a few parameters that we’ve factored in while evaluating their relevance for popular Gmail workflows:

  • Compatibility: Whether you use Gmail on your desktop or mobile device, the add-on must be compatible with the respective version
  • Cost: Consider the pricing model of the integration and conduct a comprehensive cost-benefit analysis to calculate how much value it brings to your workflow
  • Ease of use: The integration should be easy to set up, ideally in just a few clicks, and sport a user-friendly interface
  • Reliability: Select integrations from reputable developers or companies
  • Security: Verify the various security measures  to protect your Gmail inbox from intrusions and threats via the integrated app
  • Data privacy: Since app integration will grant access to your inbox, check its compliance with data privacy norms. Also, closely monitor the permissions sought
  • Customizations: The integration should offer a degree of flexibility, allowing you to customize or configure it to match your requirements precisely
  • Support: Explore the quality of support the Gmail integration provides. While doing so, check with customer support channels  are available
  • Updates: Integrations that receive regular updates address security and compatibility issues. Aim for something that undergoes constant refinement
  • Ratings and reviews: These are first-hand accounts from other users. Use them to gain a realistic idea of the user experience
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The 10 Gmail Integrations to Use in 2024

Now that you have some background on how we created this list let’s explore the various integrations that will elevate your Gmail experience.

1. ClickUp

ClickUp is an all-in-one project management tool, and Gmail is an end-to-end workplace communication hub. As such, the combination of ClickUp and Gmail is a match made in heaven. 

So, use it to empower your team as they collaborate, organize and manage tasks, track progress, share files, and knock goals out of the park.

Here’s a lowdown on some of ClickUp’s best features that make it one of the best Gmail integrations:

ClickUp Universal Search

ClickUp 3.0 Universal Search Feature simplified
Universal Search on ClickUp helps you find everything at once

Although Gmail has impressive search functionalities, ClickUp’s Universal Search is even better. At best, Gmail searches through your inbox and Google Chat logs. 

However, the Universal Search feature scans the entire digital ecosystem, from ClickUp to all its integrated apps. Now, find what you seek in just a few clicks!

ClickUp AI

Use ClickUp AI to write faster and polish your copy, email responses, and more
Write emails in no time with ClickUp AI

Whether you’re drafting mail for follow-ups, generating transcripts from audio Gmail attachments, or creating a summary of a long email message, ClickUp AI can do it. ClickUp AI is a powerful assistant that supports writing and makes email actionable. 

With its built-in summarizer and intelligent content generation abilities, you can send emails in a few clicks. On the other hand, it is an equally capable knowledge management tool that extracts value from all Gmail attachments and email sequences or threads to save you time.

Task management

Convert comments into ClickUp tasks or assign them to the team
Convert emails and messages into tasks with ClickUp

As a full-stack project management platform, ClickUp comes equipped with various task management activities. But did you know you can use ClickUp to convert emails into actionable tasks from your Gmail inbox? 

Similarly, you can attach emails to your task on ClickUp. Once these tasks find their way onto the ClickUp platform, the control you enjoy over them will put Google Task to shame! Such a seamless Gmail integration is bound to save you hours of work, minimize distractions, and limit context-switching—a productivity boost!

Notifications and reminders

ClickUp Reminders
Stay on track with quick & easy Reminders using ClickUp

Gmail can automatically detect events, appointments, bookings, etc., and add them to your Google Calendar. However, when you connect Gmail with ClickUp, you get timely notifications and reminders on pending matters. This makes sure that everything runs smoothly.

Cross-Platform app

ClickUp 3.0 Apps and integrations simplified
Integrate the ClickUp app with other apps like Gmail

The ClickUp app is available on mobile, desktop, and smart wearables. It is also integrated with voice assistants and add-ons for popular browsers. Plus, the app is available as an email add-on. 

Such portability puts the ClickUp app on par with the Gmail app, which means you can get work done even while on the move!

ClickUp best features

  • Access ClickUp via multiple devices, such as mobile, desktop, etc.
  • Gain access to incredible search functionalities via ClickUp’s Universal Search
  • Convert emails into actionable tasks with incredible ease
  • Generate transcripts from audio attachments or create summaries of long and arduous email

ClickUp limitations

  • With the number of options and customizations available, the learning curve may feel steep
  • The hierarchy of space, folder, list, and task can be confusing once you start using it to store your Gmail account data

ClickUp pricing

  • Free Forever: $0
  • Unlimited: $7 per member, per month
  • Business: $12 per member, per month
  • Enterprise: Custom pricing
  • ClickUp Brain (AI Solution): $5 per member, per month

ClickUp ratings and reviews

  • G2: 4.7/5 (9,240 reviews)
  • Capterra: 4.7/5 (4,007 reviews)

2. Google Sheets

collaborating on Google sheets
Collaboration functionalities via Google Sheets

Google Sheets is a cloud-based spreadsheet application part of the Google Workspace. Use this Gmail integration to perform data analytics and visualization with finesse as you create, edit, and collaborate on spreadsheets in real-time. 

Google Sheets best features

  • Native integrations with all products and services on Google Workspace
  • Create, edit, and format spreadsheets using an assortment of operations and functions
  • Convert available data into graphs, charts, diagrams, and other visualizers
  • Share spreadsheets with others while maintaining granular access control

Google Sheets limitations

  • Offers a maximum of 10 million cells, which pales in comparison to the 17 million provided by Microsoft Excel
  • Heavily dependent on the cloud and internet connection
  • Storage limitations on Google Drive trickle down to Google Sheets as well

Google Sheets pricing

  • Personal: $0
  • Business Standard: $12 per user, per month

Google Sheets ratings and reviews

  • G2: 4.6/5 (42,316 reviews) for Google Workspace
  • Capterra: 4.7/5 (12,960 reviews)

3. Slack

Slack is a popular team collaboration and messaging platform. When you connect Gmail with Slack, you expand the asynchronous nature of email communication by augmenting real-time instant messaging. It is an excellent alternative to Google Chat. It can even act as an email alternative

Slack best features

  • Connect in real-time over direct messages
  • Sort and manage conversations using Channels and threaded replies
  • Tagging to draw user attention to specific messages
  • Supports workflow automation with a custom workflow builder

Slack limitations

  • User limitations in huddle affect scalability
  • Your message history gets buried in all the noise and is not easily navigable
  • The free version auto-deletes messages after 90 days

Slack pricing

  • Free Plan: $0
  • Pro: $7.25 per month
  • Business+: $12.50 per month
  • Enterprise Grid: Custom Pricing

Slack ratings and reviews

  • G2: 4.5/5 (32,269 reviews)
  • Capterra: 4.7/5 (23,161 reviews)

4. Webhooks

Process of Webhooks
Connect two apps or events with actions on Webhooks via Medium

Webhooks allow applications to communicate with each other in real time. To do this, they use basic API call mechanisms. At the same time, you may use them to set up event triggers to automate workflows. 

Configure this Gmail integration to perform actions, like automatically sending emails, in response to trigger events, like when you receive an email message containing a specific keyword.

Webhooks best features

  • Sets up real-time communication between applications
  • It can be used to set up event-driven actions or triggers for smart email management
  • Contains customizable payloads that allow developers to tailor the information as per application requirements
  • Secure data transmission using HTTPS
  • Efficient at handling time-sensitive requests

Webhooks limitations

  • Working with and debugging webhooks requires advanced technical skills
  • Susceptible to cybersecurity threats and intrusions when not implemented properly

Webhooks pricing

N/A

Webhooks ratings and reviews

  • G2: N/A
  • Capterra: N/A

5. Hive

Hive dashboard
Dashboard view via Hive

Hive is a project management and collaboration platform that uses tasks, file sharing, and messaging to create a digital workspace for teams. Connect Gmail with Hive to streamline email collaboration by setting up shared inboxes, task assignments, and real-time communications.

Hive best features

  • Flexible hierarchies to manage project teams and other assets within each project
  • Centralized file management for seamless collaboration
  • Create tasks from emails and manage them on Hive
  • Assign story points to get a realistic estimate of the time or effort involved in completing a task

Hive limitations

  • Limited functionality on mobile apps
  • May auto-enable email notifications, which feels spammy
  • Users require Zapier even for basic integrations, which means that the Gmail integration will cost

Hive pricing

  • Free: $0
  • Starter: $1 per month, per user
  • Teams: $3 per month, per user
  • Enterprise: Custom pricing

Hive ratings and reviews

  • G2: 4.6/5 (501 reviews)
  • Capterra: 4.5/5 (190 reviews)

6. Zoom

Zoom conferences
Video conferencing via Zoom

Zoom is a widely used video conferencing platform for virtual meetings, online events, webinars, and collaborative working. Integrating Zoom with your Gmail will allow you to schedule, host, or attend video conferences without switching apps. Such cohesion adds a boost to coordination and collaboration.

Zoom best features

  • Highlights, summaries, and smart chapters to intelligently process Zoom recordings
  • Live transcription for increased accessibility
  • Zoom AI to draft chat or email responses and get a quick summary of discussions
  • Whiteboard for brainstorming and collaboration
  • Zoom Phone to access Cloud VoIP services across the globe

Zoom limitations

  • Lacks real-time comment control, which can be a problem while hosting virtual events publicly
  • Poor customer support
  • Hidden costs and pricing policies drive up its cost

Zoom pricing

Zoom One pricing for calls from the United States is as follows:

  • Basic: $0
  • Pro: $149.90 per year, per user
  • Business: $219.90 per year, per user
  • Business Plus: $269.90 per year, per user
  • Enterprise: Custom pricing

Zoom ratings and reviews

  • G2: 4.6/5 (54,179 reviews)
  • Capterra: 4.6/5 (13,742 reviews)

7. EmailAnalytics

EmailAnalytics
Email activity analytics via EmailAnalytics

EmailAnalytics offers data-backed insights into your email usage patterns. This helps you understand your email habits and behaviors to optimize productivity. When you link EmailAnalytics with your Gmail account, you can visualize your activity, response times, and top contacts. Use this information to optimize your Gmail experience.

EmailAnalytics best features

  • Track all the emails sent and received, and block unwanted emails
  • Use label, folder, and category breakdowns to organize your email and achieve inbox zero
  • View top contacts in your sender and recipient lists
  • Assign permissions and roles to define which inbox team members can access
  • Weekly reports on email activities

EmailAnalytics limitations

  • It lacks an intuitive design, as the UI looks clunky and obsolete
  • Reports using Gmail labels, which can affect its performance

EmailAnalytics pricing

  • Pro: $15 per month, per inbox
  • B2B Email Outreach: $1000 per month

EmailAnalytics ratings and reviews

  • G2: 4/5 (4 reviews)
  • Capterra: N/A

8. Dropbox

Dropbox
File storage via Dropbox

If you’re unsatisfied with Google Drive, then Dropbox can be an excellent alternative. Dropbox is a cloud storage platform where users can upload files and documents, share them, and collaborate. As a Gmail integration, it allows users to share and collaborate without worrying too much about document management.

Dropbox best features

  • Receive notifications of progress updates, changes to project requirements, and other activities
  • Sync data of different formats and size limits across all devices
  • File protection to safeguard files from accidental deletion, unwanted edits, or viruses
  • Create, edit, share, and collaborate files in real-time and with ease

Dropbox limitations

  • The free plan offers only 2GB of storage (for reference, Google Drive offers 15GB for free)
  • Storage, organization, and search are not intuitive, making it challenging to locate files

Dropbox pricing

  • Plus: $9.99 per month (single user)
  • Essentials: $18 per month (single user)
  • Business: $20 per month, per user
  • Business Plus: $26 per month, per user
  • Enterprise: Custom pricing

Dropbox ratings and reviews

  • G2: 4.4/5 (23,002 reviews)
  • Capterra: 4.5/5 (21,503 reviews)

9. Todoist

A budget plannng list on Todoist
Task management via Todoist

Todoist is a task management app that helps businesses and individuals effectively organize and prioritize action items on their to-do lists. When integrated with Gmail, Todoist customers can convert emails into action items for effortless task organization, prioritization, and tracking

Todoist best features

  • Quick add to convert actionable thoughts or content into tasks
  • Add reminders using natural language instead of the clunky date or time pickers
  • Tracks recurring dates to identify habits and keep track of deadlines
  • Labels for categorizing and grouping similar tasks
  • Commenting and task assignments to facilitate collaboration

Todoist limitations

  • Lacks customization and scalability as full-fledged project management platforms
  • Subtasks are a bit unreliable
  • Team collaboration is not smooth

Todoist pricing

  • Beginner: $0
  • Pro: $4 per month
  • Business: $6 per month, per user

Todoist ratings and reviews

  • G2: 4.4/5 (771 reviews)
  • Capterra: 4.6/5 (2,356 reviews)

10. Hiver

Email integration settings on Hiver
Gmail inbox management via Hiver

Hiver is an email collaboration platform operating on Gmail. It leverages shared inboxes and collaborative features for teams to send emails, respond to incoming emails, assign tasks, and streamline communication. 

Connecting Gmail with Hiver allows you to set up capable teams for handling customer support, sales inquiries, and general emails.

Hiver best features

  • Supports efficient email management with shared inbox, labels, drafts, contacts, etc.
  • Harvey, the AI bot, to close non-action conversations
  • Configurable rule-based automation to address routine and repetitive tasks
  • Powerful reporting and analytics to measure customer service performance

Hiver limitations

  • Users cannot create support tickets manually unless it is linked to an email received
  • It can be slow and laggy

Hiver pricing

  • Lite: $10 per month, per user
  • Pro: $26 per month, per user
  • Elite: $40 per month, per user

Hiver ratings and reviews

  • G2: 4.6/5 (934 reviews)
  • Capterra: 4.7/5 (117 reviews)
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Get More From Your Gmail Account

That’s a wrap on our list of best Gmail integrations available. We’ve tried to create a comprehensive list covering various requirements and applications to enhance your Gmail experience. 

While each Gmail integration has something unique, ClickUp offers all that and more. With such powerful features and functionalities, you can reinvent your Gmail inbox without weighing down your Google Drive and achieve much more.

Get in touch with ClickUp to know how!

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