We know your brain is overflowing with ideas, tasks, and snippets of brilliance. You juggle travel plans, saving goals, project deadlines, and more! You deserve a little help.
You must’ve considered note-taking and task-management apps that come in handy while you work on multiple things in your life.
Great note-taking applications are available on the market, but choosing the right one for your needs can take time and effort. Each of us is unique—this means trying them out as part of your everyday routine to see how well they integrate into your current flow.
Popular tools like Evernote and Todoist emerge as easy choices. But we understand that you would like to make an informed choice.
So brace yourselves for the showdown in note-taking: Todoist vs. Evernote. You’ll explore a detailed representation of their features, pricing, support, and more.
Toward the end, we’ll also showcase another contender that might surprise you.
What Is Evernote?
Evernote is a versatile application for note-taking and task management. Designed for archiving, it enables you to create notes enriched with photos, audio clips, and saved web content.
Evernote has an impressive user base of 250 million, of which 10% are paid users. Known for its versatility in note-taking, it’s an all-in-one platform that helps organize and capture ideas.
This note-taking application is a perfect solution for those who use multiple devices. It lets you organize notes in virtual notebooks, tag them, add annotations, and easily search, edit, or export.
It allows users to collaborate and share knowledge in real-time within personal or professional contexts.
Here’s a quick rundown of their noteworthy features:
You can capture ideas in Evernote in various forms. You will have the flexibility to use simple text, images, audio recordings, or even web clippings to create diverse and multi-media notes as per your need.
You can organize notes in Notebooks for diverse needs and use the formatting options to make them look presentable.
Additionally, it syncs all your notes across all your devices so that you can access them at all times, even offline.
Evernote is highly effective when it comes to team-building. It lets you work and share information with other team members effortlessly. The automatic syncing feature tracks progress and ensures everyone stays on the same page.
Evernote makes sharing notes easy. Whether meeting agendas, design ideas, travel plans, reports, or task lists, you can share them effortlessly.
When a note is shared in Evernote, recipients can access it directly from the ‘Shared with Me’ section in the app, ensuring real-time updates for the most recent version whenever they open it.
You can work across various platforms, including Windows, macOS, iOS, Android, and web browsers. This allows you to access information and notes whenever and wherever you want, regardless of your device.
You can also use Evernote for project management since it integrates with your existing tools, enhancing productivity effortlessly. Link directly to Google Calendar, Slack, and Microsoft Teams for an enhanced experience.
With Evernote, you can create notebooks to categorize your content using their tags feature. This lets you quickly access information when needed, making your note-taking experience efficient.
Tags in Evernote are like keywords for your notes, making them easy to find. Use tags when a note fits into more than one category or if you want to filter results in a specific notebook by a keyword. It’s handy for associating notes with categories, memories, or locations.
- Intuitive AI-powered search feature to help you get the correct information from your notes quickly and reliably
- It provides multiple customizable templates and even lets you create your template from scratch
- Performance is affected due to occasional lagging
What Is Todoist?
Todoist is a task management application designed for users to organize and plan their day-to-day activities. Unlike traditional to-do list tools, it offers a cloud-based service that’s easier to access and manage and tasks across multiple devices.
The application has a minimalist design structure that adopts a user-friendly interface. You can set due dates and assign priorities to better manage your workload.
Let’s delve into some of its key features:
Todoist can help you quickly jot down your to-dos. Enter anything into Todoist’s task field and experience its unique natural language recognition—it instantly populates your to-do list.
Todoist automatically categorizes your tasks into Today, Upcoming, and custom filter views, helping prioritize your critical work.
You can efficiently handle numerous tasks by selecting multiple at once. This enables swift rescheduling, priority setting, moving, or batch-editing, freeing you up to concentrate on more crucial matters.
It also lets you create tasks using your computer, phone, or any device.
Todoist supports many software integrations to connect the app with other tools. These integrations help streamline workflows.
It lets you collaborate more effectively by turning messages from your favorite team communication tools into actionable to-dos without switching between apps.
Some integration examples include PomoDone, Slack, Time Doctor, Timetrap, Zapier, and Zendesk. You can even customize Todoist with additional in-app features.
Dependencies are another helpful feature of project management that Todoist provides if you use an integration such as Ganttify. It allows you to view multiple projects within a single Gantt chart, establish task dependencies, and define start and end dates for each task.
When there’s a delay in a task, you can adjust the date in the Gantt chart, and all dependent tasks will get updated accordingly. While setting dependencies between tasks, you can complete tasks in the correct order, ensuring incomplete tasks do not block you.
Thanks to two-way synchronization, your Gantt charts and Todoist projects remain consistently up-to-date. You can instantly share a read-only timeline with clients or colleagues to communicate a project’s status and progress.
Using a Gantt chart with Todoist provides a valuable way to consolidate multiple projects and gain a comprehensive overview.
Todoist has collaborated with the well-known budgeting app YNAB (You Need a Budget) to develop a detailed template.
This template guides you to organize finances, reduce debt, achieve savings objectives, and cultivate a sustainable budgeting habit.
You can also set budgets for tasks or projects and track spending regularly against budgets to ensure you are on track.
- Intuitive, natural language for creating, scheduling, and prioritizing tasks
- The free plan has sufficient features for project management
- It requires a stable internet connection
What Are the Differences Between Evernote and Todoist?
Evernote is primarily used for note-taking, whereas Todoist is a cross-platform to-do list app. But ultimately, they do similar things, which can get confusing when choosing one. So, we’ve broken down the differences for you:
1. Ease of use
While using a project management tool, the last thing you want is a clunky user interface. Let’s do a quick comparison between these two apps.
Evernote is very simple to understand. You can click ‘Add note’ to begin and start typing or adding a photo, audio clip, or video. You will find a navigation bar at the bottom that will help you create a checklist and readymade templates to get you started. The process is very smooth and straightforward.
They recently rebranded their dashboard. The dashboard now looks cluttered with all your notes in one place. But the app keeps your notes connected by syncing multiple devices and other apps.
Todoist wants you to excel the minute you start. They have integrated a step-by-step guide that will walk you through everything you need to know.
It provides insightful information about creating projects, schedules, subtasks, and recurring tasks. It also offers a wide variety of templates to suit your needs.
Much like Evernote, it seamlessly integrates with other apps as well. You will be notified by email and phone on time if you are a premium user.
Bonus point: When you complete certain tasks or projects, Todoist will reward you using their built-in reward system, Karma! The app owners recognize that the human brain gravitates to completing their tasks if rewarded. These Karma points help you track your productivity better.
A productivity tool should be accessible and handy wherever you go! Let’s see how these tools do in that area.
Evernote is easily accessible, and you can access your notes using any device- web, Android, or iOS. But it is limiting, as you can use two devices only if you’re using their basic plan.
Todoist focuses on the mobile app, making it accessible for iOS and Android devices. It will integrate reminders with your phone, and you will be notified as and when needed.
Regardless of the features you desire, you’ve got to stay within your budget. And getting the most desired features within your budget is a crucial part of picking the right tool.
Evernote offers a free plan, enabling you to take as many notes as possible. However, you will not be able to use Tasks, and the usage will be limited to just two devices.
Their professional costs are a little higher as compared to Todoist, but they are in the affordable range.
- Personal: $14.99/month
- Professional: $17.99/month
You can use Todoist without spending a penny.
- Beginner: Free
- Pro: $4/month
- Business: $6/month per member
They offer a whopping discount of 70% to educators and students.
Evernote Vs. Todoist: Do We Have a Champion?
Todoist and Evernote are very distinct types of apps: the first lets you stay on task, while the latter helps you remember. Both are highly qualified apps, available with free versions, and well-equipped for daily use.
But in a faceoff, Todoist does remarkably well, with ease of use, more accessibility, and better pricing.
Evernote Vs. Todoist on Reddit
We took it to Reddit to understand how the users feel about using these productivity apps. Many of these users clarified their preference for using Todoist.
“Todoist has dozens more features, robust, easy to use, easy to reschedule busy days, easy to prioritize, use plain language, understands projects, sub-tasks, customizable alerts… Evernote is about doing single tasks, not planning and executing the plan.“
“I use Todoist and Todoist is much more sophisticated and powerful. I have advanced filters so certain tasks with specific labels show up only. EN is very simple in comparison.“
But we also found some users who are happy with Evernote:
“The best part about Evernote is that its tools can be modified and used as and how any individual chooses to. It also offers a dynamic form of workflow, to help users change their workflow, if they find something more useful and productive, rather than tying them down to specific workflows…”
The Best Evernote Vs. Todoist Alternative: ClickUp
Evernote and Todoist are great for taking notes and managing tasks. But you just saw that even with certain similarities, each tool caters to very specific and limited needs.
Let’s introduce you to a tool that can do much more than note-taking and task management.
ClickUp is an all-in-one productivity platform that lets you manage projects, capture notes, and track progress. It’s highly suitable for students, small business owners, and those employed at large-scale enterprises.
While both Evernote and Todoist focus on simplicity, ClickUp distinguishes itself with many features and customization options. That makes it a good Evernote and Todoist alternative.
It’s one of the most powerful project management tools, though its extensive feature set and dense interface may overwhelm some users.
Let’s look at how ClickUp helps you with your work:
Collaborate with your team
Assign actions to team members just with a comment. Change the text in the document into actions and assign it to individuals.
Effortlessly share your document through a URL and easily manage editing permissions for the team or guests.
For efficient delegation and task management, simply link your Docs to tasks. Enhance workflows by adding widgets—all effortlessly within the Doc editor.
Create and manage tasks
Use Clickup Tasks to visualize and organize tasks by status, priority, or department.
It lets you assign tasks to multiple people, add comments, and convert comments into tasks. And if you need to explain something complex, attach a screen recording, all in one place.
Get clear visibility on your projects through multiple views, and if there are related tasks, make those evident, too, so you don’t have to go looking for connections.
Simplify your workflow
ClickUp also offers many templates that you can customize per your needs. ClickUp’s Task Management template is one tool that helps you manage tasks for every team. All you have to do is fill in the details.
It provides clear project visibility and includes pre-built custom fields for each task. It further organizes your to-dos with three Lists: Action Items, Ideas, and a Backlog. This means you can declutter your screen and focus on tasks in the same category.
This tool is handy in optimizing your workflows and keeping track of your tasks, due dates, assignees, and their progress.
Create your knowledge hub
Whether your document is simple or intricate, ClickUp Docs has you covered.
With automatic backlinks generated each time one mentions related content, one can easily explore all connections and related content from the sidebar’s dedicated relationship and backlink section.
After crafting your notes, enjoy an organized structure of interconnected ideas, ensuring each note is tied to specific topics.
Additionally, use ClickUp AI, one of the best AI writing tools, to help you write better by generating useful content, being your personal copy editor, and perfectly formatting your content. It also generates summaries and creates tasks based on context.
When there’s a dip in your creative spirits, rely on ClickUp AI as your brainstorming companion.
ClickUp is a much more feature-rich tool than Todoist or Evernote, as it supports additional use cases beyond task management and note-taking, is more customizable, and provides advanced workflow automation capabilities
More to love in ClickUp
There’s much more that ClickUp will help you do:
- Integration: Easily integrate with other third-party applications and link notes or documents to tasks
- Notifications: Mention or call out individuals in the comments section and send them notifications for updates and other critical information
- Customization: Customize your workspace by creating spaces and folders that let you organize notes and documents based on projects and teams
- Attachments: Easily attach files or any multimedia to your notes
- Mobile access: Access ClickUp on mobile apps and edit your document on the go
- Free Forever
- Unlimited: $7/month per user
- Business: $12/month per user
- Enterprise: Contact for pricing
Want to up your note-taking and task-management game? Sign up for ClickUp today!