Is Evernote the right note-taking tool for you – or your team?
We’ll help you answer that question in this blog post.
You’ll get a detailed Evernote review to help you determine if it’s a good fit. We’ll also highlight six incredible Evernote alternatives that will put your notes into action!
This Article Contains:
(click on the links to jump to a specific section)
An Evernote Review Containing:
6 Incredible Evernote alternatives (includes features, pros, cons, pricing and customer ratings)
Let’s get started.
What Is Evernote?
Evernote is the world’s most popular note-taking software. With over 200 million users, it’s established itself as the go-to app for note making for over a decade.
This cloud-based app lets you:
- create detailed notes
- organize your ideas
- save web clippings in one easily accessible space
- and more…
With powerful desktop and mobile apps for Windows Android, iOS and MacOS, Evernote lets you jot down notes wherever you like.
Evernote Review: Key Features
While Evernote was established way back in 2007, its standard set of features hasn’t changed much.
Here’s a closer look at this note-taking software:
1. Easy Note Taking
Evernote’s popularity can be attributed to one simple point – it’s incredibly easy to use.
All it takes is a few seconds to create a new note, add a title, add your text and save it. With rich text formatting options like multiple fonts, italics, bold text and links – you’ll face no difficulty creating the notes you want.
Don’t need a note anymore?
Simply click ‘delete’ and it’ll be moved to your trash.
It’s that simple.
2. Cross-Platform Syncing
Like most note-taking apps, the Evernote client automatically saves your data. You won’t have to click a separate ‘Save’ button when you finish a note.
However, unlike your usual note app, Evernote will automatically sync this data across platforms as well.
For example, if you created a note on the Android mobile app, it’s automatically synced to your web app as well. There’s no need for any manual entry and data transfer; it’s already synced and ready for you!
3. Browser Extension With A Web Clipper
No Evernote review is complete without a mention of its web clipper.
Instead of bookmarking an interesting web page, Evernote lets you take a screenshot of it.
Whenever you find something interesting on the web, clip it to Evernote using the browser plug-in. You take can a full-page screenshot or just capture snippets of images – it’s up to you. The browser plug-in will automatically save this screenshot and make it accessible across your platforms.
4. Can Organize Notes Easily
Making notes for everything is pointless if you can’t easily organize and access them.
Think about it.
You’ve created notes for your business ideas, travel plans, grocery lists and more – but if they’re all jumbled together, how useful will they be?
Luckily, Evernote lets you organize groups of notes into separate Notebook folders. For example, you can log all your business ideas into a Notebook titled ‘work ideas’ to keep them neatly organized. Evernote even lets you add custom tags to your notes to organize your Notebook better.
Due to its popularity, tons of different tools have jumped at the opportunity to integrate with Evernote.
If you decide to use Evernote, you’ll have no trouble integrating it with the tools you currently use. Be it Gmail, Salesforce, OneDrive storage – if you use a tool, chances are it can integrate with Evernote.
While we all agree that Evernote is one of the best productivity apps in the market, it isn’t perfect. Here are a few drawbacks you’ll face while using it.
1. Limited Free Version + Costly Evernote Pricing Plans
Yes, the Evernote client has a free version.
However, it’s very limited:
- You can only sync data across two devices.
- You can’t save notes offline to two devices.
- Your note has to be smaller than 25Mb – meaning you‘ll find it hard to embed images, audio or video files.
- You only get 60 Mb of new storage for standard notes every month – another problem if you work with images, audio or video.
This makes Evernote’s Basic (free) plan lag behind in terms of functionality. That wouldn’t be a problem if the Evernote pricing plans weren’t considerably costlier than their rivals.
The Evernote pricing plan is split into two versions:
- Evernote Premium: $7.99/month (for 10 GB of new storage monthly uploads)
- Evernote Business: $14.99/month (for 20 GB of new storage monthly uploads)
Forcing users to pay for their core features is a reason why so many people are shifting to other note-taking apps today. You can get far more functionality for far less cost in 2019.
2. Limited Collaboration
Unfortunately, the Evernote client doesn’t support real-time collaboration on notes with other users. You can share your notes – but that’s it. There’s no way for two people to work alongside each other on a note.
This makes real-time collaboration painstaking as you’ll have to deal with back-and-forth replies over a document.
And you’d be surprised at how helpful note collaboration could be.
Note collaboration isn’t just a feature useful to project teams working on project plan documents – anyone could benefit from it.
Think about it.
Your family can easily add things to your app’s grocery list to ensure that you buy everything. You won’t have to take multiple trips to the supermarket to get that item you forgot!
3. Lacks Productivity Features
Unlike other productivity apps that come with built-in features that you can use for task-management features, Evernote can only create notes. You can create basic checklists, but that’s all! You can’t use it to keep track of task statuses, assign tasks to people or track task progress.
Sure, you can create detailed notes – but you’ll still have to transfer them to your task management tool. And if there’s one thing every productivity expert agrees on – why use two tools when you can use just one?
5 Great Evernote Alternatives
There really is no shortage of better alternatives! Let’s explore a few.
ClickUp is one of the world’s best project management and productivity apps that has all the note-taking and documentation features you’ll ever need.
Broadly, there are two things you can work on with ClickUp:
Take Quick Notes
Create Detailed Documents
But that’s not all, you can also use it for…
A complete productivity console – for yourself or your team
Here’s a detailed look at why ClickUp is the best note-taking tool on the market today:
A) Take Quick Notes with the Notepad
ClickUp’s Notepad is the perfect place to jot down thoughts and ideas quickly – on your desktop or on the go.
Access rich text formatting options to create beautifully detailed notes that accurately reflect your ideas and plans. You can add:
- Multiple fonts
- Bold text
- Code snippets
If you have a thought, chances are ClickUp’s notepad can handle it!
Plus, with no upload limit, you can add as many ideas as you want.
However, that isn’t all.
ClickUp can automatically create project tasks out of your notes. This way, your team can take action on your ideas in seconds.
B) Create Detailed Documents with Docs
ClickUp Docs is the perfect place to build detailed documents.
Instead of settling for Evernote’s limited note-taking interface, why not take advantage of a ClickUp feature that rivals Google Docs? You’ll get all the functionality of a dedicated document app with the convenience of a notepad:
- You can use rich text formatting options to create detailed documents.
- You can nest pages within documents to create a detailed file with different sections.
With ClickUp, you’ll have no trouble crafting detailed notes about everything; ranging from holiday plans to party ideas!
Using Docs at Work
But what if you want to use it for your team?
Use it as a detailed knowledge base to store important company and project-related documents. With these documents stored alongside their relevant projects, your team will have no difficulty accessing them.
Your team can then add comments and edit these docs together to hash out detailed project outlines and plans in no time.
Here are some of the unique features you get with ClickUp Docs:
- Edit the access rights to each of your files to protect the privacy of sensitive documents.
- Make your files publicly available to create a self-help desk for your customers.
- Let Google index your documents to show up in search results.
C) Tasks and Checklists
ClickUp’s tasks and checklists help you keep track of everything.
Whether it’s a grocery list or a list of project tasks – you’re never going to miss a thing.
Yup, you have checklists within ClickUp’s Notes and Docs applications, but you can also create more powerful checklists within a task in ClickUp.
Here’s what you get with these checklists:
- Nesting – each checklist or to-do list can include sub-items to cover specific details and tasks.
- Drag and drop functionality – need to restructure your to-do list? Simply drag and drop tasks and items to reorder them.
- Assign items – you can assign checklist tasks to specific team members to get them working on it.
- Templates – create a checklist and to-do list templates that can be added instantly to future projects.
ClickUp’s Home feature is your centralized hub to keep track of all your assignments, reminders and tasks. It contains all the tasks that:
- You have completed.
- You currently have.
- Are coming up.
It’s the perfect feature to track what you’ve accomplished and prepare for what’s coming. You won’t have to sort through tons of notes to identify what’s coming up – just look at your inbox, and you’ll have all the information you need.
Lots of people use their notepad as a reminders app.
The problem is most notepads aren’t equipped to handle reminders.
However, ClickUp isn’t your regular notepad app.
ClickUp offers you state-of-the-art reminders to ensure that this never happens to you again:
Here are some of the features you get with ClickUp reminders:
- Easily keep track of all your past, present and future reminders in your inbox.
- Take stock of any unscheduled reminders and add due dates to them in seconds.
- Instantly create a task out of any reminder.
- Delegate reminders to other friends or team members.
- Add attachments as reminders.
- Customize when you receive reminder notifications.
- Choose the platforms you receive reminder notifications on.
F) Calendar View
While Evernote lets you view your notes and tasks on a calendar, it isn’t a built-in feature.
You’ll have to use one of their integrations.
Instead of going through the hassle of integrating with a third-party calendar app, why not use ClickUp’s built-in calendar instead?
With ClickUp’s Calendar, you can schedule and plan your notes and activities in seconds!
ClickUp also lets you customize how you view your calendar. You can toggle between:
- Days: For daily note and task management.
- 4-Days: Shows you all the tasks scheduled over a rolling four day period.
- Week: Take stock of your weekly schedule and move tasks around as needed.
- Monthly: Get a birds-eye view of your company and your monthly activities.
- Notepad with a browser plug-in.
- Comprehensive task management capabilities.
- Intuitive user interface.
- Real-time collaboration on tasks.
- Customizable to-do lists.
- Custom access rights.
- Powerful reminders.
- Powerful integrations for added productivity.
- Powerful desktop app for Windows and MacOS.
- Good mobile app for Android and iOS.
- Feature-rich free version.
- Good customer support.
- No native language translations.
- Relatively new in the market.
ClickUp has three pricing options.
- Free – Unlimited projects and people + 100Mb of cloud storage space.
- Unlimited ($5/month per team member) – Unlimited projects and people + unlimited number of integrations + advanced reporting.
- Business ($19/month per team member) – Unlimited projects and people + two-factor authentication + Google SSO.
G2Crowd – 4.7/5 (850+ reviews)
Capterra – 4.5/5 (1300+ reviews)
2. Google Keep
Google Keep is one of the best Evernote alternatives in the market today. With a simple, easy-to-use interface, it’s no surprise that it’s one of the most downloaded note-taking apps in 2019.
- User-friendly interface.
- Can sync seamlessly across your Google devices.
- Can organize notes via labels.
- The app can handle handwritten notes, voice memos, and audio notes.
- The note taker supports code snippets and rich text formatting.
- The app can set reminders and add to-do lists to your notes.
- The mobile apps are completely free.
- Intuitive drag and drop interface are similar to post-it notes.
- No alternate themes on this app.
- The app does not support real-time collaboration on notes.
- No desktop app for Windows Linux or MacOS.
The Google Keep app is completely free.
G2Crowd – 4.5/5 (750+ reviews)
Capterra – N/A
3. Microsoft OneNote
- Customizable themes on the desktop application.
- The app supports voice memos, audio notes and to-do lists.
- This note taker can encrypt notes before you share them.
- Can organize notes via folders.
- Can add sticky notes to a doc
- Lets your team add comments to your notes.
- Supports handwritten notes.
- Can easily share your notes and folders via email or URLs.
- Tons of simple, handy shortcuts.
- The mobile app interface isn’t as intuitive as the web app.
- The application cannot automatically sort notes.
- This notes app cannot be used as a task management tool substitute.
Initially, Microsoft OneNote was only available to Microsoft Office 365 users. However, the notes app is now free for anyone to use.
G2Crowd – 4.5/5 (1200+ reviews)
Capterra – 4.5/5 (6000+ reviews)
Read our in depth comparison between Evernote and OneNote.
4. DropBox Paper
DropBox Paper is another note-taking software that promises simple note making coupled with an intuitive, user-friendly desktop interface.
- Simple user interface on the desktop app
- Can organize your notes into folders
- Can create image galleries for attractive notes
- Can send email reminders about your notes
- The notes app can embed code directly into notes
- The web app can handle simple task management
- Desktop and mobile apps are completely free
- Cross platform syncing on multiple devices
- Does not support multiple font options
- Cannot italicize or underscore text
- Does not have multiple shortcuts for ease of use
- Does not support voice memos, audio notes or handwritten notes
The Dropbox Paper app is completely free.
G2Crowd – 4.1/5 (4000+ reviews)
Capterra – 4.5/5 (25+ reviews)
Bear is an incredibly popular writing app on the App Store. With powerful editing features, you’ll have no trouble creating detailed notes in Bear.
- Beautiful user interface
- Powerful note tagging for simple categorization
- Can annotate PDFs, DOCX, HTML and TXT notes
- Data is automatically synced across platforms
- The app has rich text editing options
- The app supports hashtagging for saved searches
- Tons of themes for added customizability
- Multiple shortcuts for ease of use
- No Android app or Windows app
- Certain formatting options are only available as paid extensions
The Bear application has a free version for basic note creation.
However, to access the advanced features, you’ll have to buy a subscription that’s billed as either:
G2Crowd – 4.5/5 (30+ reviews)
Capterra – N/A
Bonus: Check out our Bear vs. Evernote post!
As a great Evernote alternative, ProofHub offers advanced project management and team collaboration features besides it’s intuitive and useful note-taking app. With an easy-to-interface, this feature-rich software helps teams stay in ultimate control of their tasks, projects, and communications.
- Intuitive note-taking app
- Create tasks with deadlines
- Custom workflows and Kanban boards
- Online proofing tool
- Built-in chat app
- Custom reports
- All-in-one software
- Flexible task management
- Easy file sharing
- Powerful collaboration features
- Simple, no per-user pricing
- Limited number of app integrations
The Essential plan with basic features starts at $45 per month, and its Ultimate Control plan with unlimited users and all the advanced features available at $89 per month.
G2Crowd – 4.4 (25+ reviews)
Capterra – 4.3 (40+ reviews)
While Evernote is a great note-taking tool, it has its drawbacks.
The tools mentioned here are the best note-taking alternatives on the market today. While there are other paid, free or open source based alternatives, none are as comprehensive as the five alternatives we listed here.
Using a tool like ClickUp for your note-taking and productivity needs is clearly your best option. With powerful notes and a host of other helpful features, you’ll find everything you need in one place. Whether on your desktop or mobile devices, ClickUp can handle anything you throw its way.
Why not sign up for ClickUp today and experience it yourself?
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