How to Make a Schedule in Excel ClickUp Blog

How to Make a Schedule in Excel (With Templates)

Routine tasks? Check. Weekly priorities? Check. Now let’s learn how to squeeze the most out of every day and learn how to make a schedule in Excel! 📐

A step-by-step guide to make a schedule in Excel

Note: In this tutorial, we use Microsoft Excel for Mac Version 16.60. The steps and features may look different if you’re on another version.

Let’s be honest—it’s easy to get distracted, lost, or forgetful in your day-to-day with so many tools and emails. Work suddenly feels like a tough mountain to climb and getting through the day is just the goal.

That’s not fun.

So, what can help? For starters, making a schedule in Excel can help you keep all of your tasks in one place, so you don’t have to chase down everything that falls into your daily work.

This blog will show you how to easily (and quickly) make a schedule in Excel so you can regain a bit of order in the chaos of day-to-day work tasks.  

ClickUp Tables Feature Blog CTA

1. Open the Excel app and click More templates at the top right-hand corner. Select the Daily Schedule template

create a work schedule, class schedule, or weekly schedule with excel spreadsheets
Created in Microsoft Excel 

2. Edit cell F3 with a start time that works best for you. Click enter on your keyboard to apply 

double click the cell to change the starting date and time interval in the excel spreadsheet
Created in Microsoft Excel 

Optional: Change the color theme by clicking on the Page Layout tab > Themes. Or, create your own from scratch and save it as a new theme under Save Current Theme

save the schedules current theme as one the available templates for your next work schedule
Created in Microsoft Excel 

3. Add this week’s appointments, tasks, and events (so far!) to your schedule 

customize the work schedule to middle align text and add in meetings to include employees names and dates
Created in Microsoft Excel 

4. Hide any time slots you’re not using for a cleaner, more print-friendly spreadsheet by highlighting the rows > right-click > Hide

select cells of the unnecessary time increments
Created in Microsoft Excel

5. Save your sheet as a reusable template by selecting  File > Save as Template. Name your template and click Save

save the excel work schedule for future use
Created in Microsoft Excel 

There you have it: a custom-made Excel work schedule. We have more Microsoft Office resources and recommendations if you’re looking for other alternatives to improve your planning needs! ⬇️ 

Excel schedule templates

👉 Daily Schedule via
👉 Weekly Work Schedule via
👉 Work From Home Daily Schedule via

Bonus: Best Free Schedule Makers

Now try it with ClickUp—the better scheduler 

While it’s handy to know how to use popular spreadsheet software like Microsoft Excel, it’s still Microsoft Excel—an app not designed to take prompt action on work. A schedule created in Excel is a standalone spreadsheet that’s likely to be maddening to update when you’re jammed with back-to-back schedule changes. 🖍   

This reality is why it’s essential to use an intuitive calendar tool like ClickUp to take out the probability of human error that comes with Microsoft Office applications. 

ClickUp is the ultimate productivity platform allowing teams to manage projects, collaborate smarter, and bring all work under one tool. Whether you’re new to productivity apps or a seasoned schedule planner, ClickUp’s customization can stretch to help you shape your best days! ✨

use the ClickUp calendar to combine your work schedules
Bring docs, spreadsheets, goals, real-time chat, and more into one fully customizable ClickUp Workspace

A modern calendar software like ClickUp offers more than creating a daily schedule template:    

Bonus: Work schedule apps!

Time to say goodbye to Microsoft Excel

Microsoft Excel may or may not be good for your tech health, but why take that chance? There are certain scenarios where Excel is invaluable. But what ends up happening is so many try to customize a tool that’s not really meant for managing and creating a true schedule.

It’s a lot like trying to fit a square peg into a circle—things just don’t always fit. But with ClickUp, our features are meant to save you time, increase productivity, and ultimately help you manage your schedule without the pain of creating one from scratch.

Want to see it in action? Get in the driver’s seat today and create a free ClickUp account! Start with the Calendar view feature and see why so many businesses have said goodbye to making a schedule in Excel and moved to ClickUp! 🗓

Questions? Comments? Visit our Help Center for support.

Sign up for FREE and start using ClickUp in seconds!
Please enter valid email address