Conducting a simple meeting might take up all your time if you’re dealing with multiple tools and apps for meeting management. Think about it—a video conferencing tool, a communication platform, a project management solution, and many more.
But planning and executing meetings doesn’t have to be this complicated. And for that, you just need one meeting management software that replaces all other apps and helps you set agendas, create action items, and eliminate the calendar chaos.
This blog has 25 tried-and-tested meeting management software that’ll change your meeting experience. So, dive right in and stick till you find ‘the one’!
Top 25 Meeting Management Software To Try Out in 2025
- ⏰ 60-Second Summary
- What Should You Look for in Meeting Management Software?
- The Best Meeting Management Software
- 1. ClickUp (Best AI-powered meeting management and workflow software)
- 2. Google Meet (Best for video conferencing)
- 3. GoTo Meeting (Best for meeting recording and sharing transcriptions)
- 4. Microsoft Teams (Best for video conferencing and online calling)
- 5. Fellow (Best for improved meeting productivity)
- 6. Zoom (Best for video conferencing and team collaboration)
- 7. Webex (Best for improving meeting engagement and webinars)
- 8. Chanty (Best for video/audio calls and task management)
- 9. Lucid Meetings (Best for meeting analyses and management)
- 11. Avoma (Best for meeting and call analysis)
- 12. nTask (Best for scheduling meetings and task management)
- 13. MeetingKing (Best for meeting minutes and agenda creation)
- 14. Whereby (Best for video meetings with guests and external stakeholders)
- 15. Hypercontext (Best for automating meeting-related routine tasks)
- 16. Otter.ai (Best for real-time note-taking and transcriptions)
- 17. Calendly (Best for scheduling one-on-one meetings)
- 18. Asana (Best for setting meeting goals and agendas and task management)
- 19. Beenote (Best for structuring meetings and collaboration)
- 20. Grain (Best for recording meetings and creating summaries)
- 21. Skype (Best for video and audio calls)
- 22. HubSpot (Best for booking appointments with prospects)
- 23. Doodle (Best for planning meetings and polling)
- 24. GlobalMeet (Best for virtual events and webinars)
- 25. ClickMeeting (Best for webinars and virtual event management)
Summarize this article for me please⏰ 60-Second Summary
Here’s a list of the top 25 meeting management tools to take your meeting experience to the next level:
- ClickUp: Best AI-powered meeting management and workflow software
- Google Meet: Best for video conferencing
- GoTo Meeting: Best for meeting recording and sharing transcriptions
- Microsoft Teams: Best for video conferencing and online calling
- Fellow: Best for improved meeting productivity
- Zoom: Best for video conferencing and team collaboration
- Webex: Best for improving meeting engagement and webinars
- Chanty: Best for video/audio calls and task management
- Lucid Meetings: Best for meeting analyses and management
- Slack: Best for improving stakeholder communication
- Avoma: Best for meeting and call analysis
- nTask: Best for scheduling meetings and task management
- MeetingKing: Best for meeting minutes and agenda creation
- Whereby: Best for video meetings with guests and external stakeholders
- Hypercontext: Best for automating meeting-related routine tasks
- Otter.ai: Best for real-time note-taking and transcriptions
- Calendly: Best for scheduling one-on-one meetings
- Asana: Best for setting meeting goals and agendas and task management
- Beenote: Best for structuring meetings and collaboration
- Grain: Best for recording meetings and creating summaries
- Skype: Best for video and audio calls
- HubSpot: Best for booking appointments with prospects
- Doodle: Best for planning meetings and polling
- GlobalMeet: Best for virtual events and webinars
- ClickMeeting: Best for webinars and virtual event management
Summarize this article for me pleaseWhat Should You Look for in Meeting Management Software?
Here’s a list of must-have features you must look for in your meeting management software:
- Meeting prep tools: Pick a tool that enables you to set meeting goals and agendas, list objectives, and standardize meeting processes beforehand
- Meeting recording and transcription: Choose tools that let you record meetings, generate summaries and transcriptions, and share them with stakeholders for reference
- Tasks and action items tracking: Choose meeting management software that converts action items into tasks with descriptions, due dates and allows you to track their progress
- Integration capabilities: Select meeting tools that work well with your CRM, project management software, and communication tools
- Real-time collaboration: Choose software that enables you to collaborate on meeting topics and notes. Additionally, tools with whiteboarding and document-sharing capabilities enhance the meeting experience
💡Pro Tip: Once you choose a meeting management tool, implement a ‘meeting rotation system’ where you try out the tool’s features—one feature per week. This helps you master the tool and make the most out of it. You can also list the features you don’t require to make it easier for the non-tech folks.
Summarize this article for me pleaseThe Best Meeting Management Software
1. ClickUp (Best AI-powered meeting management and workflow software)
If you’re looking for an app that improves communication while letting you video-meet, call, and chat with your teammates, ClickUp is where your search ends.
ClickUp is the everything app for work that combines meeting and project management, which means you get a complete system where you can plan and conduct your meetings, take notes, automate follow-ups, and launch tasks and action items right from your meeting notes.
ClickUp Meetings equips you with every tool you need to schedule and organize team meetings. It helps you set meeting goals, manage agendas, and list all action items in one place for effective meetings.
During meetings, you can use ClickUp Docs to capture necessary information, record meeting notes, and centralize them in a live document that the team can refer to. The ClickUp Meeting Notes Template also comes in handy to structure your notes, agenda, and action items in a standard format.
Whether you want to collaborate with your team to visualize your meeting plan or come up with ideas in real time during the meeting, ClickUp Whiteboards is readily available on your ClickUp sidebar! Brainstorm ideas for presentations, connect them to tasks, execute the ideas, and decide on meeting goals and objectives.
Post-meeting, you can use ClickUp Brain to auto-generate meeting summaries and transcriptions, list key insights, and suggest improvements to structure the information before sharing them with stakeholders.
ClickUp also offers a template library to save you time in standardizing meeting processes. For example, the ClickUp Meeting Minutes Template can help you summarize meeting discussions.
With this template, you can:
- Organize meeting agenda, action items, and attendees
- Track key insights and outcomes
- List and assign action items to teammates as to-dos
Similarly, you can use the ClickUp Meetings Template to manage notes, agendas, and follow-ups directly in the meeting minutes.
What if you cannot make it to a meeting? Simply send ClickUp’s AI Notetaker in your stead. Or have it attend meetings with you so you can focus on the discussions while action items and highlights are automatically assembled for you in a ClickUp Doc.
ClickUp best features
- Video messaging: Record screens with explanations and share them with teammates using ClickUp Clips
- Real-time collaboration: Connect with teams and clients using ClickUp Chat, ClickUp Docs, and ClickUp Whiteboards
- Organizing notes: Quickly jot down meeting notes using ClickUp Notepad
- Calendar View: Visualize your meetings in ClickUp’s Calendar View, and even sync them with your Google Calendar using integrations to avoid double-booking
- Recurring Tasks: For regular meetings, set up recurring tasks to automatically create tasks for each meeting instance, complete with pre-filled agendas and relevant information
ClickUp limitations
- Certain advanced features have a steep learning curve
ClickUp pricing
- Free Forever
- Unlimited: $7/month per user
- Business: $12/month per user
- Enterprise: Contact for pricing
- ClickUp Brain: Add to any paid plan for $7 per member per month
- ClickUp AI Notetaker: Add to any paid plan for $6 per member per month
ClickUp ratings and reviews
- G2: 4.7/5 (10,000+ reviews)
- Capterra: 4.6/5 (4,300+ reviews)
What are real-life users saying about ClickUp?
2. Google Meet (Best for video conferencing)
Google Meet stands out for its deep integration with Google Workspace. Its highlight feature is the Gemini AI integration, which offers real-time meeting summaries and translated captions, helping create better meeting experiences. Plus, by integrating the platform with Google Docs, Gmail, Calendar, and Drive, you can make the ideal collaborative note-taking workflow.
Google Meet is the most feasible option for Google Workspace users who conduct frequent meetings. It comes free of cost with Google Workspace. However, to use advanced features, you need to get the paid plans.
Google Meet best features
- Take meeting notes and generate summaries and translated captions in 65+ languages with Gemini
- Reduce background noise and interference with noise cancelation
- Use recordings and transcripts to capture meeting sessions for reference
Google Meet limitations
- Limited to Google Workspace
- Sometimes the software struggles with connectivity issues, leading to poor audio and video quality
- Basic features and limited customization options
Google Meet pricing
- Business Starter: $7 per user/month
- Business Standard: $14 per user/month
- Business Plus: $22 per user/month
- Enterprise: Custom
Google Meet ratings and reviews
- G2: 4.6/5 (2,700+ reviews)
- Capterra: 4.5/5 (11,000+ reviews)
What are real-life users saying about Google Meet?
3. GoTo Meeting (Best for meeting recording and sharing transcriptions)
GoTo Meeting comes with all the necessary features for your remote team meetings. You can create personal meeting rooms and breakout rooms to split participants into multiple groups to collaborate effectively.
Additionally, the tool has transcription and recording features that enable you to take notes, record meeting sessions for reference, and share meeting minutes with participants. It also serves as a whiteboarding tool that supports screen-sharing, making it easier to pull off presentations during meetings.
GoTo Meeting best features
- Host meetings on the go with mobile meeting features such as reminder alerts, messaging, automatic bandwidth adjustment, and more
- Start a public or private group chat with built-in meeting chat rooms and discuss talking points
- Create a personal online meeting room with a custom URL to organize meetings quickly
GoTo Meeting limitations
- Design is not intuitive, and you might have a hard time finding basic features like screen sharing
- Limited to 250 participants, making the tool unsuitable for webinars
GoTo Meeting pricing
- Professional: $12 per organizer/month
- Business: $16 per organizer/month
- Enterprise: Custom pricing
GoTo Meeting ratings and reviews
- G2: 4.2/5 (13,000+ reviews)
- Capterra: 4.4/5 (11,600+ reviews)
What are real-life users saying about GoTo Meeting?
4. Microsoft Teams (Best for video conferencing and online calling)
Microsoft Teams is a part of the Microsoft 365 suite that works best when paired with other apps like PowerPoint, OneNote, SharePoint, etc. It serves as a central place where you can conduct meetings.
Teams’ integration with SharePoint and Microsoft Hub allows you to collaborate directly on files within meeting chats and channels. The platform offers structured channels for conversation, which is especially effective in the post-meeting phase for action item discussions.
Microsoft Teams best features
- Access live text chat within conferences and enable live captions to present real-time subtitles
- Streamline scheduled meetings with calendar and email integration
- Collaborate in real time, share content, and create interactive meeting experiences with Teams Rooms
Microsoft Teams limitations
- According to a few users, Teams has performance issues—runs slow, might be unresponsive at times, delay in receiving read receipts, etc.
- Meetings recorded in the cloud can’t be downloaded to personal devices
- Managing and organizing files and chats gets difficult as their volume grows, and the search functionality is limited as well
Microsoft Teams pricing
- Microsoft Teams Essential: $4 per user/month
- Microsoft 365 Business Basic: $6 per user/month
- Microsoft 365 Business Standard: $12.50 user/month
Microsoft Teams ratings and reviews
- G2: 4.7/5 (15,700+ reviews)
- Capterra: 4.5/5 (9,700+ reviews)
What are real-life users saying about Microsoft Teams?
5. Fellow (Best for improved meeting productivity)
Fellow can be a great option if organizing and streamlining meetings seems challenging. Though the tool has no video conferencing feature, it integrates with online meeting tools to enhance productivity.
You can use it to create meeting briefs, set guidelines, take meeting notes in real time, record meetings, and generate transcriptions and summaries. Overall, Fellow provides a collaborative space where meeting participants can discuss and act on the action items.
Fellow best features
- Prepare for your meeting with AI meeting briefs that fill you in on what was the last meeting about, what you need to follow up on, etc.
- Set policies like meeting agenda habits and time limits, and fix no-meeting days with built-in meeting guidelines
- Access digital workspaces for meeting participants to collaborate on agenda creation, action items, etc.
Fellow limitations
- Fellow Copilot misses meetings frequently and it takes time to start the recording
- According to a few users, Fellow doesn’t allow you to tag and assign follow-ups to multiple people at once
Fellow pricing
- Free plan
- Solo: $ 29 per user/month
- Team: $11 per user/month
- Business: $15 per user/month, billed annually
- Enterprise: $25 per user/month, billed annually
Fellow ratings and reviews
- G2: 4.7/5 (2,200+ reviews)
- Capterra: 4.9/5 (30+ reviews)
What are real-life users saying about Fellow?
6. Zoom (Best for video conferencing and team collaboration)
Zoom is popular for its ease of use and wide range of features. You can set up Zoom Rooms to host private meetings with selected team members apart from regular video conferencing. The tool also allows you to schedule meetings in advance, change meeting backgrounds, record sessions, create transcriptions, and more. However, with the free plan, your group meeting can only last up to 40 minutes.
Zoom also offers productivity tools like docs and digital whiteboards where you can collaborate on meeting agendas, topics, etc. Plus, Zoom has an app that makes connecting easy from mobile devices.
Zoom best features
- Record, edit, and share short video messages in person with Zoom Clips
- Invite guests, receive alerts as they arrive, and reserve Zoom spaces and rooms with visitor management
- Project videos, images, or broadcast meetings on Zoom Room screens with digital signage
- Create smaller teams for more focused meetings with Breakout Rooms
Zoom limitations
- The starter paid plans have only 5 GB of cloud storage, which, according to a few users, is too less
- Zoom can be resource-heavy, especially on older systems, causing lags and crashes
- The platform’s security features require extra setup to ensure fully protected meetings
Zoom pricing
- Basic: Free
- Pro: $15.99 per user/month
- Business: $21.99 per user/month
Zoom ratings and reviews
- G2: 4.5/5 (56,000+ reviews)
- Capterra: 4.6/5 (14,000+ reviews)
What are real-life users saying about Zoom?
💡Pro Tip: Set up your online meeting tool 5 to 10 minutes before the meeting starts. This helps you check the system and prevent technical issues.
7. Webex (Best for improving meeting engagement and webinars)
Webex is one of the most popular online meeting tools that help you connect with larger audiences cost-effectively. Webex’s meeting features help you translate sessions in real time and discuss topics using group chats. It also offers interactive features, such as polling, Q&A sessions, and screen sharing, to enhance engagement.
You can use the cloud calling system to discuss critical matters quickly and do video messaging to ensure seamless async work for remote teams.
Webex best features
- Generate automatic transcriptions with closed captions
- Ideate, annotate, discuss meeting minutes, and solve issues with digital whiteboards
- Use AI to optimize workflows and improve productivity by automating routine tasks like note taking, recording meeting sessions, etc.
- Ask questions to participants, hosts, or co-hosts using the Q&A panel
Webex limitations
- Webex’s interface is quite complicated with its vast range of features
- Though the app has several features, customization is limited
- Webex reports are very complex to interpret. They are dense and certain information doesn’t make sense to the laymen
Webex pricing
- Free
- Webex Meet: $14.50 per user/month
- Webex Suite (Meet + Call): $25 per user/month
- Webex Enterprise: Custom pricing
Webex ratings and reviews
- G2: 4.3/5 (19,000+ reviews)
- Capterra: Not enough reviews
What are real-life users saying about Webex?
8. Chanty (Best for video/audio calls and task management)
If you’re looking for a simple, user-friendly video calling tool with basic features, Chanty is a great option. It is a team communication, collaboration, and task management software that helps you handle daily tasks and improve your team’s communication.
With Chanty, you can improve your team’s communication across time zones and keep conversations organized. You can use its Kanban task manager to view all your action items after the meeting and track their progress easily. The best part is that Chanty helps you organize all your text and voice messages, resources, tasks, and their progress in one place.
Chanty best features
- Organize tasks, messages, conversations, and other content with Teambook
- View and manage your meeting tasks in one place with the Kanban board view
- Collaborate in real time using video and audio calls, chat, and voice messages
- Pin messages, meeting notes, topics for future meetings, etc., with conversation actions
Chanty limitations
- Limited customization and task management features
- The file-sharing feature is restricted by size which doesn’t allow you to upload large documents or multimedia files
Chanty pricing
- Free
- Business: $4 per user/month
- Enterprise: Custom pricing
Chanty ratings and reviews
- G2: 4.5/5 (40+ reviews)
- Capterra: 4.7/5 (4.7+ reviews)
What are real-life users saying about Chanty?
9. Lucid Meetings (Best for meeting analyses and management)
Lucid Meetings integrates audio and video conferencing with meeting analytics. The tool helps you execute project meetings successfully with its training courses for leaders and meeting practices.
What stands out is that the tool provides meeting diagnosis services that let you analyze what your previous meetings focused on, create reports, and build a custom improvement plan.
Lucid Meetings best features
- Finalize ideas, processes, and even meeting times with motions and voting
- Create detailed reports covering important meeting metrics with Lucid Charts
- Manage agendas, summarize meetings, and take notes with meeting templates
Lucid Meetings limitations
- Technical problems might arise during meetings resulting in disruptions
- According to a few users, the tool is expensive and difficult to use
Lucid Meetings pricing
- Free
- Teams: $12.50 per host/month
- Business: $249/month
Lucid Meetings ratings and reviews
- G2: Not enough reviews
- Capterra: Not enough reviews
What are real-life users saying about Lucid Meetings?
10. Slack (Best for improving stakeholder communication)
You must have heard of Slack as a communication platform, but it is also pretty good as meeting management software. You can have quick audio and video calls with your teammates, take notes using Slack Canvas, and manage action items and tasks using Lists.
With Slack, you can create different channels to improve communications with internal and external stakeholders. This helps keep everyone posted on scheduled project meetings, ongoing task status, upcoming deadlines, and more.
Slack best features
- Join instant meetings and hop on calls with your teammates with Slack Huddles
- Send audio and video messages, including explanations, screen recordings, and meeting contexts with clips
- Keep your conversations organized, pin meeting minutes, share files, discuss meeting agendas, etc. with group chats and one-on-one meetings
- Create client channels and keep all your conversations in one place with Slack Connect
Slack limitations
- According to a few users, Huddle has technical issues with the app version
- Slack doesn’t allow adding tables to messages which makes it quite difficult for users to share quick data insights with their teams
Slack pricing
- Free
- Pro: $7.25 per person/month
- Business +: $12.50 per person/month
- Enterprise Grid: Custom pricing
- Slack AI: $10 per person/month on any paid plan
Slack ratings and reviews
- G2: 4.5/5 (33,800+ reviews)
- Capterra: 4.7/5 (23,500+ reviews)
What are real-life users saying about Slack?
📮ClickUp Insight: 37% of workers send follow-up notes or meeting minutes to track action items, but 36% still rely on other, fragmented methods.
Without a unified system for capturing decisions, key insights you need may get buried in chats, emails, or spreadsheets. With ClickUp, you can instantly turn conversations into actionable tasks across all your tasks, chats, and docs—ensuring nothing falls through the cracks.
11. Avoma (Best for meeting and call analysis)
If you’re serious about improving your meetings and calls, Avoma can be your ideal meeting management software. Using Avoma, you can record video meetings, transcribe calls in real time, search for topics across interactions, generate notes and summaries, and get accurate answers quickly using AI chatbots.
What makes Avoma stand out is its conversation intelligence features. You can get insights into talk patterns in calls to predict risks, analyze meeting activities, and use call grading to identify improvement areas and conduct more productive meetings.
Avoma best features
- Automatically generate Smart Chapters for key topics in your meetings so you can directly jump on these topics
- Generate follow-up emails that recap meetings and outline the next steps using AI
- Analyze meetings and sales calls with AI, score them, and get feedback on how to improve
Avoma limitations
- Meeting recordings aren’t available immediately after the call ends
- Sometimes, the AI call feedback can be rigid as it doesn’t consider the call flow or other variables
Avoma pricing
- AI Meeting Assistant: $29 per user/month
- Conversation Intelligence: $69 per user/month
- Revenue Intelligence: $99 per user/month
Avoma ratings and reviews
- G2: 4.6/5 (1,300+ reviews)
- Capterra: Not enough reviews
What are real-life users saying about Avoma?
12. nTask (Best for scheduling meetings and task management)
nTask’s meeting management software lets you plan, schedule, and manage group meetings. You can set meeting agendas, list action items, take discussion notes, and link them to tasks and projects to start working on your to-dos right after the meeting.
Plus, you can integrate nTask with meeting apps like Zoom and MS Teams to directly schedule meetings and invite team members without switching platforms.
nTask best features
- Create and share meeting agendas and take meeting minutes in real time
- Archive meetings and meeting schedules that are no longer in use
- Track task progress during meetings and update stakeholders
nTask limitations
- The interface is cluttered which makes it difficult for users to figure out the tool’s functionalities
- nTask does not support meeting recording, call analysis, and other advanced features
nTask pricing
- 7-day free trial
- Premium: $4 per user/month
- Business: $12 per user/month
- Enterprise: Custom pricing
nTask ratings and reviews
- G2: Not enough reviews
- Capterra: 4.2/5 (100+ reviews)
What are real-life users saying about nTask?
13. MeetingKing (Best for meeting minutes and agenda creation)
MeetingKing is a fuss-free meeting management software that lets you prepare for meetings, conduct them, and follow up effectively. It makes creating meeting agendas easier with automation and templates.
With MeetingKing, you can take short notes and comments during the meeting which the tool converts to meeting minutes automatically. The best part? You can automatically link a series of meetings and incomplete tasks from previous meetings to the agenda of new meetings for easy follow-ups.
MeetingKing best features
- Assign and email tasks to MeetingKing non-users using the work area section
- Create and modify meeting notes on the go collaboratively
- Comment on tasks and attach files, docs, or reports on meeting minutes for more details
MeetingKing limitations
- There’s no feature to store meeting-related documents, which means you need another platform to store your agendas and minutes
- The software has glitches. For instance, the pop-window for creating labels doesn’t work at times
MeetingKing pricing
- Pro Single: $9.95/month
- Pro Small: $39.95/month
- Pro Medium: $64.95/month
- Pro Large: $124.95/month
MeetingKing ratings and reviews
- G2: Not enough reviews
- Capterra: Not enough reviews
What are real-life users saying about MeetingKing?
14. Whereby (Best for video meetings with guests and external stakeholders)
Suppose you’re a doctor or solopreneur working in remote settings and must interact with new people daily. This is where Whereby’s easy accessibility comes in. There are no downloads or sign-ups; you can simply invite anyone to join the call with a meeting link.
All your meetings take place in the browser, and you can record them and share them with meeting participants so they can revisit the session if necessary. You can also integrate Google Docs and Spreadsheets within the video calling window to collaborate effectively.
Whereby best features
- Conduct meetings without login or app download with browser-based meetings
- Choose who joins the meeting as Whereby Rooms are locked by default, allowing the host to permit entry
- Customize meeting rooms with brand logos, backgrounds, and colors
Whereby limitations
- The tool has limited features might be a drawback for enterprises needing extensive features
- There are connectivity issues during peak times which can disrupt meetings
Whereby pricing
- Free
- Pro: $8.99/month
- Business: $11.99 per host/month
Whereby ratings and reviews
- G2: 4.6/5 (1,100+ reviews)
- Capterra: 4.5/5 (100+ reviews)
What are real-life users saying about Whereby?
15. Hypercontext (Best for automating meeting-related routine tasks)
Hypercontext by Spinach AI is great for structuring meetings and automating routine tasks like taking notes, generating summaries, assigning action items, and sending meeting recaps. With Hypercontext, you can easily record and organize action items that arise during meetings. Plus, you can share the status of these tasks to keep them updated.
Hypercontext best features
- Generate meeting summaries with AI to save time and stay focused on your meetings
- Get your weekly sync updates directly on Slack with defined categories like key decisions, blockers, and action items
- Send to-do lists to each meeting participant so nobody misses out on their tasks
Hypercontext limitations
- With several options for notes and follow-ups, navigating the interface can be challenging
- The tool’s mobile version is buggy and requires multiple site refresh
Hypercontext pricing
- Starter: Free
- Pro: $2.90 per hour
- Business: $29 per user/month
- Enterprise: Custom pricing
Hypercontext ratings and reviews
- G2: 4.4/5 (40+ reviews)
- Capterra: Not enough reviews
What are real-life users saying about Hypercontext?
16. Otter.ai (Best for real-time note-taking and transcriptions)
Otter.ai takes on the responsibility of note-taking during meetings, freeing you from multitasking. It allows you to focus solely on the meeting while it records sessions, generates summaries, transcribes in real time, and captures images and screens for detailed transcriptions.
Otter.ai also fills you in with the details of your missed meetings. It sends you the key takeaways and the next steps and provides meeting recordings in case you want to listen to the discussions.
Otter.ai best features
- Summarize meetings with AI to understand key insights, action items, and responsibilities clearly
- Record meetings to share post-call notes with all meeting participants, ensuring everyone’s on the same page
- Auto-capture images and screens when shared during meetings for more contextual transcripts
Otter.ai limitations
- The transcripts are not very accurate. So, they might require some editing
- Some users report that the support team is unresponsive
- The search features are difficult to navigate initially
Otter.ai pricing
- Basic: Free
- Pro: $16.99 per user/month
- Business: $30 per user/month
- Enterprise: Custom pricing
Otter.ai ratings and reviews
- G2: 4.4/5 (280+ reviews)
- Capterra: 4.4/5 (90 reviews)
What are real-life users saying about Otter.ai?
📖Read more: Best AI Transcription Tools To Try
17. Calendly (Best for scheduling one-on-one meetings)
Calendly is a meeting scheduler that saves you the back-and-forth “Sorry, I am unavailable on XYZ days” emails. It works best as 1-on-1 meeting software as it efficiently schedules appointments considering your and the meeting participant’s availability.
All you need is to share your Calendly link and anyone can schedule a meeting with you easily. You can also set meeting reminders to prevent no-shows or reschedule meetings if there’s a change in plan.
Calendly best features
- Create links on your domain for different types of meetings so clients can join easily
- Prevent schedule conflicts as Calendly shows all meeting participants’ availability
- Set meeting schedule reminders and mark a no-show if a participant fails to attend the meeting
- Generate links to meeting polls and share them with participants
Calendly limitations
- The software doesn’t sync well with Google Calendar which often results in sudden calls. So, you need to keep checking if it has been configured properly
- Sometimes, the tool randomly disconnects from calendars without your knowing. This results in nobody being able to schedule calls with you
Calendly pricing
- Free
- Standard: $12 per seat/month
- Teams: $20 per seat/month
- Enterprise: Starts at $15k per year
Calendly ratings and reviews
- G2: 4.7/5 (2,200+ reviews)
- Capterra: 4.7/5 (3,900+ reviews)
What are real-life users saying about Calendly?
18. Asana (Best for setting meeting goals and agendas and task management)
Asana isn’t a regular meeting tool. It’s a project management tool with a few features that make meetings seamless. You can integrate Asana with video conferencing tools like Zoom and Microsoft Teams and use Asana for taking notes and capturing action items. Try Asana’s video messaging to exchange ideas, share meeting discussions, and explain topics in detail.
Asana best features
- Set meeting goals, create agendas, and list meeting minutes to keep your team prepared and updated
- Take meeting notes in real time and share them with stakeholders along with custom meeting reports that include key insights, updates on current tasks, etc.
- Create private meeting projects with shared agendas for one-on-one meetings using templates
Asana limitations
- Asana limits the number of meeting attendees
- The interface might get busy, making it difficult to find the functions you need
Asana pricing
- Personal: $0
- Starter: $8.50 per user/month
- Advanced: $19.21 per user/month
- Enterprise: Custom pricing
- Enterprise +: Custom pricing
Asana ratings and reviews
- G2: 4.4/5 (10,800+ reviews)
- Capterra: 4.5/5 (13,000+ reviews)
What are real-life users saying about Asana?
19. Beenote (Best for structuring meetings and collaboration)
Beenote’s meeting management software is designed to help you structure your virtual meetings. It lightens the workload by automating agenda setting, writing meeting minutes, and following up on post-call tasks. The tool enables real-time collaboration on notes and helps you document your sessions effectively.
The best part is that you can maintain written records of all your meetings in one place, search through them for specific info, and share confidential files securely.
Beenote best features
- Track and stay updated on meetings with detailed recaps
- Create tasks from meeting summaries
- Schedule meetings and set automatic notifications and reminders
- Auto-generate meeting minutes and share them with participants via email
Beenote limitations
- The software tends to lag sometimes, making it difficult to have focused meetings
- Some users report that the UI is visually unappealing
Beenote pricing
- Beenote 1: $8.67 per user/month
- Beenote 10: $4.60 per user/month
- Beenote 30: $3 per user/month
- Beeboard: $15 per user/month
- Enterprise: Custom pricing
Beenote ratings and reviews
- G2: Not enough reviews
- Capterra: Not enough reviews
What are real-life users saying about Beenote?
20. Grain (Best for recording meetings and creating summaries)
Grain is a video-first tool that, unlike traditional transcription tools, allows you to create video summaries. You can build a searchable video library that your team can refer to for specific details. The platform comes in handy for sales teams who need to share customer feedback with product teams so they can work on product improvement.
The main highlight? Grain’s ‘Story’ feature allows users to merge clips from multiple meetings to create video narratives.
Grain best features
- Compress long meetings into video summaries
- Type notes, capture key moments, and tag important segments with live notepad
- Spot trends, track keywords and phrases, and receive mention notifications with trackers
- Transcribe conversations in 22 languages
Grain limitations
- According to some users, Grain’s phrase recognition in smart tags has limitations which makes it difficult to capture specific phrases during calls
- By default, Grain recording is shareable internally meaning you have to remember and change the settings before sharing it with clients
Grain pricing
- Free
- Starter: $19 per seat/month
- Business: $39 per seat/month
- Enterprise: Custom pricing
Grain ratings and reviews
- G2: 4.7/5 (250+ reviews)
- Capterra: Not enough reviews
What are real-life users saying about Grain?
21. Skype (Best for video and audio calls)
Skype is a collaboration tool that lets you connect with your team members via video and audio calls. You can keep everyone posted on weekly sync-ups with built-in chat and share important files, links, and documents securely. It is a simple, intuitive tool mostly used for connecting with your international network. Plus, Skype is also helpful for conducting interviews.
Skype best features
- Record Skype calls, note key decisions, blur backgrounds, and use live subtitles for a better meeting experience
- Collaborate with your team using Skype chat and use @mentions to tag people on specific messages
- Share slide decks, images, and files during meetings with screen-sharing
Skype limitations
- Sometimes, the call quality is low, and messages are delayed
- The software might seem outdated compared to other platforms. The interface is cluttered and there are occasional call drops and lags that disrupt conversations
Skype pricing
- Skype comes free with Microsoft 365. However, calls to mobiles and landlines require subscriptions.
Skype ratings and reviews
- G2: 4.3/5 (23,400+ reviews)
- Capterra: 4.2/5 (500+ reviews)
What are real-life users saying about Skype?
22. HubSpot (Best for booking appointments with prospects)
HubSpot’s meeting scheduler lets your prospects and clients book meetings directly. This makes it easier to organize meetings, without exchanging tons of emails discussing the meeting time. You can send booking links to clients to get back to you or your teammate. Plus, you can use the round-robin feature to connect clients based on your team’s availability.
HubSpot best features
- Use the appointment scheduler to send an appointment booking link so they can fix meetings based on available slots
- Integrate HubSpot Meeting Scheduler with HubSpot contacts database to ensure seamless appointment booking
- Sync Google Calendar and Office 365 to auto-sync time zones for remote meetings
HubSpot limitations
- According to a few users, HubSpot is expensive for small businesses
- HubSpot Sales Hub has a steep learning curve. With so many functions, it is challenging to figure out specific functionalities
HubSpot pricing
HubSpot Meetings is a part of HubSpot Sales Hub. It has a free version and the advanced features come with the Sales Hub plans.
- Free
- Starter: $20 per seat/month
- Professional: $100 per seat/month
- Enterprise: $150 per seat/month
HubSpot ratings and reviews
- G2: 4.4/5 (12,200+ reviews)
- Capterra: 4.5/5 (6,000+ reviews)
What are real-life users saying about HubSpot?
23. Doodle (Best for planning meetings and polling)
Doodle shines at coordinating large group meetings with its effective polling system. The tool works well for finding consensus among multiple meeting participants without requiring them to share calendar access. Its group poll feature allows participants to vote on their preferred time slots while tracking others’ choices in real time.
To plan the meeting, you can then view the poll results on participant response times. Similarly, you can create polls for meeting locations, dates, durations, etc. This tool is super helpful for companies that don’t share a common calendar.
Doodle best features
- Conduct 1:1 meetings without signing up or joining Doodle. Simply create a link and forward it
- Prep your meeting participants with the meeting agenda, location, and other additional details
- Limit bookings per day and add buffer times to avoid getting overwhelmed
Doodle limitations
- Doodle’s scheduling process is quite cumbersome
- There’s no functionality to show poll results without participating in the poll which might make it difficult for managers to share poll results with the staff without voting
Doodle pricing
- Free
- Pro: $14.95 per user/month
- Team: $19.95 per user/month
Doodle ratings and reviews
- G2: 4.4/5 (2,000+ reviews)
- Capterra: 4.6/5 (1,800+ reviews)
What are real-life users saying about Doodle?
24. GlobalMeet (Best for virtual events and webinars)
GlobalMeet helps you run your own events. It equips you with all the necessary tools to successfully pull off virtual and in-person events. Using the tool, you can engage with your audiences, share real-time content, and even integrate live translation tools when addressing people across the globe.
You can also enhance your event and meeting experiences with background noise cancelation, screen sharing, and digital whiteboarding that allows users to annotate documents.
GlobalMeet best features
- Keep your audiences engaged during events with surveys, quizzes, and polls
- Conduct Q&A sessions where your audience can ask questions, and presenters can choose to answer them live or via direct messaging
- Provide the audience with presentations, PDFs, or links for a better understanding
- Allow speakers to interact with the audience via chat
GlobalMeet limitations
- Integration with third-party tools is complex. Also, custom configurations require several additional steps which could be simplified
- No native breakout rooms for audience interaction
GlobalMeet pricing
- Essentials: $3.20 per attendee/month
- Professional: $5.20 per attendee/month
- Enterprise: $7.20 per attendee/month
GlobalMeet ratings and reviews
- G2: 4.2/5 (50+ reviews)
- Capterra: Not enough reviews
What are real-life users saying about GlobalMeet?
🧠 Did you know? 57% of marketers host up to 50 webinars annually and that’s almost one webinar per week!
25. ClickMeeting (Best for webinars and virtual event management)
ClickMeeting is a scalable video conferencing software that works best for managing webinars and other virtual events. It is a remote collaboration tool that lets you discuss topics, conduct training sessions, and share ideas in a custom digital workspace.
You can choose the background of your broadcasting room, switch between views as per meeting requirements, and use private chats to have one-to-one conversations. If you’re a consultant or teacher organizing online workshops, ClickMeeting is your best bet.
ClickMeeting best features
- Customize meeting rooms, highlight the presenter’s stream, and run private chats for better meeting flow
- Conduct webinars with custom broadcasting rooms, Q&A sessions, and live streaming on Facebook and YouTube
- Use automated webinars to add to your sales funnel or website to attract audience
ClickMeeting limitations
- Limited customization options
- No functionality for meeting participants to edit documents collaboratively
ClickMeeting pricing
- Free: 30-day free trial
- Live: $32/month
- Automated: $48/month
- Enterprise: Custom pricing
ClickMeeting ratings and reviews
- G2: 4.2/5 (250+ reviews)
- Capterra: 4.5/5 (160+ reviews)
What are real-life users saying about ClickMeeting?
Summarize this article for me pleaseTransform Your Meeting Experience With ClickUp
There’s more to successful meetings than bringing a group of people together.
It requires a foolproof start-to-end plan, setting agenda items, note-taking, recording minutes, analyzing meeting metrics, and so on.
While it might seem overwhelming to decide which meeting management solution is the best for your organization, it doesn’t have to be. Consider your needs and budget to shortlist tools and then try them out to make a call.
For instance, ClickUp can manage your meetings—from plans to agenda creation, real-time collaboration, video and audio calls, chat, recorded clips, and whatnot. Yep, it is everything app for work that takes care of all aspects of your meetings!
Sign up to ClickUp for free and make your meetings more productive. 🌟
Everything you need to stay organized and get work done.
