10 Best Secure File Sharing Software For Business

Sharing files in the business world can often be a delicate balancing act—managing the need for speed while ensuring sensitive data remains secure.

The risks of breaches or mishandling are real, with confidential client details, contracts, and internal documents being exchanged daily.

After spending several years in IT, I’ve seen how challenging it can be to balance security with ease of use. Through experience and research, I’ve learned what works—and what doesn’t—when it comes to secure and reliable file sharing. 

Drawing from those insights and extensive research from the ClickUp team, I’ve put together a list of platforms for the best secure file-sharing for business needs. Read on to explore the tools that can keep your data safe without sacrificing efficiency.

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What Should You Look for in Secure File Sharing?

Choosing secure file-sharing solutions isn’t just about price or storage limits—it’s about finding a solution that offers secure file-sharing for business data while also being easy to use. 

Here are the key features to consider when selecting a platform:

• Encryption: The backbone of any secure file-sharing platform is strong encryption both at rest and in transit. Look for services that offer end-to-end encryption to minimize the risk of data interception
• Compliance: Depending on your industry, compliance with regulations such as GDPR, HIPAA, or SOX is crucial. Look for a platform that balances secure file sharing for business while checking all the necessary compliance boxes
• Granular access controls: The ability to set detailed user permissions is essential for controlling who can view, share, or edit files. This feature helps reduce internal threats by managing access strictly on a need-to-know basis
• Audit trails: Monitoring who accessed what and when adds a layer of security and accountability. This feature is vital for tracking any issues that might arise and ensuring that sensitive information has not been compromised
• Ease of use: Despite the robust security features, your chosen platform should be user-friendly. This will ensure all employees can use it effectively without requiring extensive training
• Integration capabilities: A secure file-sharing service should integrate smoothly with your existing tools and workflows to enhance productivity without disrupting established processes

When choosing a secure file-sharing solution for businesses, look for scalability to grow with your needs and user-friendly training materials. These factors ensure the solution protects your data while supporting your business’s efficiency.

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The 10 Best Secure File Sharing for Businesses 

With the right platform, you can protect your sensitive information while making file-sharing a breeze.

Here’s my curated list of the top ten secure file-sharing services that balance strong security with user-friendly features:

1.  Google Drive (Best for collaborative file management)

Google Drive is a popular choice for businesses needing convenient file-sharing. Its seamless integration with Google Workspace apps like Docs, Sheets, and Slides creates a collaborative environment where my team and I can work together, regardless of location.

What sets Google Drive apart for me is its robust security features, including two-factor authentication and advanced data encryption. These data security precautions ensure that our information remains protected and provide peace of mind that our sensitive data is safe from unauthorized access.

Google Drive best features

• Collaborate on documents, spreadsheets, and presentations with your teammates
• Access files from any device with internet connectivity
• Automatically save and back up files to the cloud to prevent data loss
• Share and organize files and folders instantly with teams or external partners

Google Drive limitations

• User privacy may be a concern, as data scanning is used for ad personalization
• It has limited customization options for access settings compared to other enterprise-focused solutions

Google Drive pricing

• Business starter: $6/month
• Business Standard: $12/month
• Business Plus: $18/month
• Enterprise: Custom pricing

Google Drive ratings and reviews

• G2: 4.6/5 (42,544+ reviews)
• Capterra: 4.8/5 (27,486 reviews)

2.  Box (Best for enterprise content management)

If you’re considering a complete overhaul of your document management systems, Box is an excellent choice. Its AI-powered file-sharing platform, the Intelligent Content Cloud, significantly improves secure collaboration across your organization.

In my experience, Box has been invaluable for secure file sharing for business teams in any location. It’s end-to-end data protection and a suite of tools boost productivity and optimize workflows. It’s an indispensable asset for any modern enterprise that needs secure business cloud storage.

Box best features

• Manage content securely with end-to-end data protection
• Automate workflows and processes to save time and reduce manual effort
• Collaborate on files securely across teams with real-time editing and sharing
• Utilize AI-powered tools to enhance content management and decision-making

Box limitations

• Transition issues from Box Sync to Box Drive can lead to incomplete file transfers, requiring users to verify the migration of each file manually
• The user interface for Box Drive sometimes does not accurately reflect the current status of files, leading to confusion about whether files are updated in the cloud or only stored locally

Box pricing

• Business: $20/month
• Business Plus: $33/month
• Enterprise: $47/month
• Enterprise Plus: Custom pricing

Box ratings and reviews

• G2: 4.2/5 (4,954 reviews)
• Capterra: 4.4/5 (5,432 reviews)

3.  Dropbox (Best for streamlined file management)

Dropbox consolidates storage, sharing, and collaboration into a single cloud storage platform, enhancing our work. It’s a secure collaboration tool that supports the editing and management of documents and videos directly within the platform.

Additionally, Dropbox Paper allows for easy document storage and access from anywhere, while Dropbox annotations enable users to highlight and comment on images for effective feedback.

Its features, like in-platform PDF editing, video recording, and document signing, optimize my workflows significantly. With its intuitive interface and robust security, I can efficiently manage tasks and collaborate with my team, all while ensuring that my data remains protected and accessible.

Dropbox best features

• Store and share files efficiently in one integrated platform
• Edit PDFs, sign documents, and track engagement without leaving Dropbox
• Access and manage files offline with ease through its desktop and mobile apps
• Collaborate effortlessly with your team and deliver work swiftly from any location

Dropbox limitations

• Syncing may occasionally lag, which can delay access to files at critical times
• While generally secure, some users have reported concerns about the robustness of security measures compared to dedicated secure storage solutions

Dropbox pricing

• Plus: $11.99/month
• Essentials: $19.99/month
• Business: $18/month
• Business Plus: $30/month
• Enterprise: Custom pricing

Dropbox ratings and reviews

• G2: 4.4/5 (27,000+ reviews)
• Capterra: 4.5/5 (21,000+ reviews)

4. Microsoft OneDrive (Best for comprehensive cloud integration)

If you need a secure file-sharing solution for your business that integrates seamlessly with Microsoft 365, consider Microsoft OneDrive. As document management software, it allows you to save, access, and manage files reliably across various devices.

In my experience, OneDrive’s secure sharing capabilities and productivity tools—such as file recovery and real-time synchronization—have been essential for keeping team projects on track and ensuring data integrity.

Microsoft OneDrive best features

• Sync your files across all devices, ensuring you always have the latest version available
• Collaborate on documents with teammates, seeing updates immediately
• Recover lost data by restoring previous versions of files easily
• Work efficiently across the Microsoft 365 ecosystem

Microsoft OneDrive limitations

• Synchronization requires a stable internet connection, and performance might degrade with low bandwidth, risking data loss
• Initial synchronization of large files or folders can be time-consuming

Microsoft OneDrive pricing

• OneDrive for Business (Plan 1): $5/month (billed annually)
• Microsoft 365 Business Basic: $6/month (billed annually)
• Microsoft 365 Business Standard: $12.50/month (billed annually)

Microsoft OneDrive ratings and reviews

• G2: 4.3/5 (9,574 reviews)
• Capterra: 4.5/5 (12,002 reviews)

5. WeTransfer (Best for large file transfers)

WeTransfer simplifies sending large files online, allowing you to upload and share files up to 2 GB for free, with options to extend capacity up to 200 GB per transfer.

I recommend this file-sharing software for creative professionals who often need to exchange substantial project files and prefer to avoid the hassle of email or physical storage methods. It’s a straightforward and efficient solution for managing large file transfers.

WeTransfer best features

• Send large files up to 2 GB easily for free and more with paid plans
• Manage and store your projects with up to 1 TB of personal storage
• Enhance collaboration with unlimited portals and reviews for feedback

WeTransfer limitations

• Uploading and downloading can be slow, especially with very large files, potentially affecting project timelines
• The free version restricts file sharing to only three recipients, which can be limiting for collaborative projects

WeTransfer pricing

• Free forever
• Pro: $15/month (billed annually)
• Premium: $25/month (billed annually)

WeTransfer ratings and reviews

• G2: 4.6/5 (501 reviews)
• Capterra: 4.8/5 (2,944 reviews)

6. GoAnywhere MFT (Best for high-volume secure file storage and transfer)

GoAnywhere MFT is a robust managed file organization software tailored for organizations needing reliable, automated data exchange. It supports essential protocols like HTTPS, SFTP, and FTPS, which are critical for protecting data both in transit and when stored.

This platform is particularly valuable for any organization like ours, handling large data volumes and needing to meet stringent regulations such as HIPAA, PCI DSS, and GDPR. It’s a reliable tool for securely transferring your confidential data and ensuring compliance across transactions.

GoAnywhere MFT best features

• Protect data during transfer with secure protocols 
• Automate transfers with triggers and scheduling to streamline processes
• Ensure compliance with HIPAA, PCI DSS, and GDPR through strong encryption and authentication

GoAnywhere MFT limitations

• The high costs may be prohibitive for small to medium-sized businesses
• The complex setup requires significant IT expertise, which could be challenging for organizations without dedicated IT resources

GoAnywhere MFT pricing

• Custom pricing

GoAnywhere MFT ratings and reviews

• G2: 4.7/5 (215 reviews)
• Capterra: 4.8/5 (125 votes)

7.  FileCloud (Best for secure, customizable file sharing)

FileCloud offers highly customizable and secure file sharing for business needs. It is suitable for enterprises needing robust data protection and compliance features. It integrates smoothly with existing IT systems and supports both cloud-based and on-premise deployments, making it versatile for different business needs.

What truly distinguishes FileCloud for me is its advanced security features, such as robust encryption and digital rights management. These measures ensure that your sensitive data remains consistently protected from unauthorized access.

FileCloud best features

• Deploy flexibly across cloud, on-premises, or hybrid environments
• Customize extensively to reflect your brand and control user experience
• Ensure security with comprehensive data protection and compliance tools
• Manage files efficiently with powerful administration and governance capabilities

FileCloud limitations

• Its complex features may require extra training, potentially slowing down user adoption and reducing efficiency
• The higher cost compared to some competitors may strain the budget, especially for smaller organizations

FileCloud pricing

• Essentials: $12.50/month
• Advanced: $18.75/month
• GovCloud: Custom pricing

FileCloud ratings and reviews

• G2: 4.5/5 (144 reviews)
• Capterra: 4.6/5 (224 reviews)

8. Progress MOVEit (Best for compliance-driven secure file transfers)

MOVEit offers a comprehensive managed file transfer (MFT) solution that enables organizations to manage and control business-critical data transfers securely. It supports compliance with various standards like PCI-DSS, HIPAA, GDPR, and more, ensuring that sensitive files are transferred securely and reliably.

MOVEit is crucial for maintaining data security and integrity. It reliably manages your data transfers and helps you meet regulatory requirements, making it a key part of your data protection strategy.

MOVEit best features

• Ensure compliance with standards such as PCI, HIPAA, and GDPR
• Automate file transfers to reduce human error and improve efficiency
• Secure data transfer with robust encryption protocols
• Monitor and log activities for complete audit trails and governance

MOVEit limitations

• Managing email notifications for multiple tasks can be tedious due to the lack of centralized control
• The initial setup and configuration can be complex, especially for organizations with intricate requirements or limited technical expertise

MOVEit pricing

• Custom pricing

MOVEit ratings and reviews

• G2: 4.4/5 (439 reviews)
• Capterra: 4.7/5 (93 reviews)

9.  Axway MFT Cloud Services (Best for scalable cloud-based file management)

Axway MFT cloud storage service offers high availability, secure environments, and expert management. It’s perfect for organizations seeking the advantages of cloud-based file transfer operations without the complexities of in-house management.

For handling confidential data, Axway MFT ensures secure data sharing and compliance with key standards, seamlessly integrating with our existing cloud services. It supports organizations in boosting operational efficiency and enhancing data security.

Axway MFT best features

• Ensure high availability with up to 99.99% uptime in cloud deployments
• Maintain strict security controls in a private, single-tenant managed cloud environment
• Automate monitoring and alerting for around-the-clock protection against threats
• Outsource maintenance for infrastructure, software, and security

Axway MFT limitations

• Customization options may be limited due to the managed nature of the cloud service
• Transitioning to a managed cloud service might require adjustments in IT workflows and processes
• Dependency on service level agreements can vary, requiring careful selection to match organizational needs

Axway MFT pricing

• Custom pricing

Axway MFT ratings and reviews

• G2: 4.5/5 (60+ reviews)
• Capterra: Not enough reviews

10. Sharefile by Citrix (Best for secure client portals)

ShareFile simplifies secure file sharing for business needs while enhancing productivity and collaboration across teams. It optimizes routine tasks and integrates seamlessly with popular workplace tools to ensure a smooth workflow. 

With features like secure sharing and collaboration, intuitive client portals, and fast e-signature capabilities, ShareFile is designed to improve client experiences. Additionally, with ready-to-use custom tax templates, it optimizes financial processes and helps users meet compliance requirements efficiently.

ShareFile best features

• Share documents securely with advanced encryption
• Get comprehensive compliance support for industries like healthcare and finance
• Automate routine tasks to enhance efficiency and client service

ShareFile limitations

• Users unfamiliar with cloud technology may need time to adjust to ShareFile’s features
• Editing the same document at once can cause conflicts, which might lead to data loss or confusion

ShareFile pricing

• Advanced: $17.60/month
• Premium: $27.50/month 
• Industry Advantage for Accounting: $45.83/month
• Virtual Data Room: $75/month

ShareFile ratings and reviews

• G2: 4.2/5 (1,422 reviews)
• Capterra: 4.5/5 (398 reviews)

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Other File Management and Collaboration Software

While there are many tools available for file management and collaboration, ClickUp stands out with its versatile features tailored for improving workflow and productivity. 

ClickUp offers robust collaboration features where you can edit in real time, comment, and convert text into trackable tasks. This improves communication and project management within your team. ClickUp centralizes communication and file management with the added assurance of data security.

For example, with ClickUp Docs, you can create, manage, and share documents and wikis securely while connecting them directly to your workflows. This integration helps your team execute ideas efficiently, making roadmaps and knowledge bases easy to access and use.

Additionally, ClickUp’s Connected Search simplifies finding files across ClickUp and any connected applications. Its powerful search functionality reduces the time spent navigating through different platforms, making it easy to locate and share the information you need.

With ClickUp’s collaborative documentation, you can::

• Collaborate in real time by editing documents simultaneously and tagging team members for efficient communication
• Secure your data with advanced permission settings and compliance-ready security features to protect sensitive information
• Link documents directly to specific tasks or projects, ensuring that all relevant files are accessible within the workflow context

Additionally, ClickUp’s Collaboration Detection enhances file sharing by allowing you to see if teammates are simultaneously viewing or editing a task, adding comments, or making changes in real time. This provides a seamless collaborative experience and keeps you informed about concurrent activities.

Additionally, with ClickUp Whiteboards, you and your team can collaborate in real time, brainstorm ideas, and plan projects together. This is particularly useful for visual learners who benefit from seeing ideas rather than just reading them.

It offers dynamic features for capturing and developing ideas instantly. You can draw mockups, create flow charts, and turn concepts into actionable tasks or workflows directly from the board. With automatic saving, you can return to your work anytime without losing progress.

ClickUp best features

• Share files easily with your team and track them using various views and tools
• Create and manage documents and wikis, integrating them with workflows for better project execution
• Collaborate in real time by editing documents together and tagging team members
• Ensure data security with advanced permission settings and compliance features
• Link documents to tasks for easy access and context within your projects
• Track live updates and changes made by team members with real-time notifications
• Design and share visual content for brainstorming and planning
• Save work automatically to prevent data loss and easily resume tasks

ClickUp limitations

• The wide range of advanced collaboration features may be difficult for some users to master

ClickUp pricing

• Free Forever
• Unlimited: $7/month per user
• Business: $12/month per user
• Enterprise: Contact for pricing

ClickUp ratings and reviews

• G2: 4.7/5 (9,700+ reviews)
• Capterra: 4.6/5 (4,200+ reviews)

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Optimize Your File Sharing Process with ClickUp

Choosing the right document management system is essential for secure document sharing and creation.

ClickUp stands out as a secure platform that simplifies your workflow by combining document management, project tracking, and team collaboration in one platform. With its secure file-sharing capabilities, teams that prioritize data security can work stress-free.

With a wide range of customizable and ready-to-use features and templates, it helps you streamline processes, automate tasks, and keep your team organized—all while ensuring your data is secure. Ready to enhance your productivity and secure your information? Sign up on ClickUp and experience the benefits today!