10 Best Agency Timesheet Software Tools in 2024

10 Best Agency Timesheet Software Tools in 2024

Time theft costs your agency time and productivity. You could end up paying employees for hours they did not work, subpar performance, or missed opportunities.

That’s where agency timesheet software comes in—it eliminates these issues and accurately tracks employee work hours to ensure you pay for what you get.

But with so many time-tracking tools, which one do you choose? This post will dive into the top 10 agency timesheet software tools in 2024, complete with each tool’s best features, pricing, and ideal customers.

Off we go.

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What Should You Look for in Agency Timesheet Software?

Every agency timesheet tool is different. If there were a perfect platform out there, it would offer all of the following:

  • Automation: Look for invoicing and time-tracking automation. Time-tracking automation is when a tool automatically starts tracking time, based on triggers (like opening a particular file), and invoice automation tracks and invoices billable hours for client projects 
  • Compatibility and integration: Select a tool that is compatible with your existing tools and integrates smoothly with your other applications, such as payroll software (like QuickBooks), project management platforms (like Asana or Trello), and communication tools (like Slack) 
  • Customization options: Look for an agency time tracking software that offers customizable features to adapt to your agency’s unique use cases, such as timesheet templates, user permissions, reminders and notifications, and theme customization
  • Time tracking system: Choose a solution that offers a built-in time tracker, simple clock-in/clock-out functionality, manual time entry, GPS tracking, and automated tracking based on tasks 
  • Mobile accessibility: A mobile app will help your remote team members and employees working on-field to easily log their hours, view schedules, and submit timesheets on the go
  • Reporting and analytics: Look for advanced reporting capabilities such as task completion rates, Gantt chart, and client profitability to understand how your team spends time, the log hours, and hourly rates, and generate detailed reports to monitor budgets and optimize productivity 
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The 10 Best Agency Timesheet Software To Use In 2024

1. ClickUp

ClickUp is a cloud-based, popular project management software with time-tracking capabilities. You can track time spent on each task in hours and minutes. Simply enable the timer on the mobile/desktop app or use the Chrome extension. 

ClickUp Time Tracking
Track time in ClickUp with a free Chrome extension and get detailed overviews of your time allocation

You also get time estimation, which lets you set time management goals for your team. When assigning a task, use this feature to add the expected time your team should spend on it.

ClickUp offers time reporting, automatically generating reports of tracked time and billable hours as required, saving the trouble of manual record-keeping and task management.

That’s not all—ClickUp lets you organize the tracked time with labels, notes, and filters. These features enable the categorization and organization of time entries based on project, client, or task type. You can edit time entries whenever you like or mark tracked time as billable.

ClickUp’s Project Time Tracking also offers different viewing options. You can view your ClickUp Time Management Board in calendar, Gantt, timeline, and workload views. Given ClickUp’s range and depth of project management features, it’s best suited for freelancers, solopreneurs, enterprises, and growing teams of all sizes. 

ClickUp’s Gantt View
Track the stages of your project visually with ClickUp’s Gantt View

ClickUp best features 

ClickUp’s Services Timesheet Template helps you keep track of service hours and billable time in a single, easily accessible place
  • View time tracked by day, week, month, or task to analyze productivity
  • Connect ClickUp to a dedicated time-tracking app (like Toggl or Harvest) and import entries from multiple platforms
  • Compare estimated time with tracked time to gain an understanding of your team’s productivity overall and on individual tasks and improve resource management
  • Switch from auto-time tracking to manual time tracking whenever needed 

ClickUp limitations 

  • Only 100 MB of storage in the free plan 
  • It may be intimidating at first, as there are lots of functionalities to familiarize yourself with

ClickUp pricing

  • Free forever
  • Unlimited: $7/month per user
  • Business: $12/month per user
  • Enterprise: Custom pricing
  • ClickUp Brain: Available on all paid plans for $5 per workspace member per month

ClickUp rating and reviews

  • G2: 4.7/5 (9,400+ reviews)
  • Capterra: 4.7/5 (4,000+ reviews)

2. Hubstaff

Hubstaff is a workforce management software suite that offers three solutions—time-tracking software, employee productivity software, and workforce analytics software.

The tool offers online timesheets, digital versions of paper time cards, or Excel sheets within the time tracking software. They accurately record when employees clock in and out and billable and non-billable hours. However, these timesheets are less customizable than those offered by ClickUp.

You also get time reports based on time tracking data and automatically generated according to your preferences (daily, weekly, biweekly, monthly, or yearly). They gather and represent relevant data as a summary, including easy-to-read graphs. 

That’s not all—Hubstaff also offers timesheet approvals, which add security to automated processes. Before Hubstaff auto-generates invoices or pays employees for their billable hours, approvals let you review timesheets and approve or reject the billing process.

Hubstaff suits businesses (especially software companies) with medium and large-sized teams and multiple departments. These teams will benefit from productivity, budget tracking, analytics suites, and time-tracking features.

Hubstaff best features 

  • Use geolocation tracking to verify employee locations and manage remote workforce in different time zones
  • Lock time entries to avoid late changes
  • Take occasional employee screenshots and track their idle time
  • Evaluate employee productivity and project profitability with detailed real-time reports

Hubstaff limitations

  • Poor remote deployment and maintenance
  • There is no option to turn the idle timer on or off
  • You do not get the option to buy only the time-tracking suite

Hubstaff pricing

  • Starter: $4.99 per seat per month
  • Grow: $7.50 per seat per month
  • Team: $10 per seat per month
  • Enterprise: $25 per seat per month

Hubstaff rating and reviews

  • G2: 4.3/5 (500+ reviews)
  • Capterra: 4.6/5 (1400+ reviews)

3. Toggl Track 

Toggl Track is a dedicated time management tool that helps you track the time spent on a specific task down to the second.

For software and IT companies, Toggl Track allows users to send a detailed report of every hour they’re billed for. While most companies are used to sending blind invoices with no task description on a weekly/monthly basis, this time tracking software tracks project budgets and performance in real-time. 

Toggl Track best features 

  • Integrates with 100+ other management and employee productivity tools like Asana, Evernote, GitLab, and Google and Outlook calendars
  • Pin time durations or completion rates to the top of the screen for quick reference or inspiration
  • Track browser activity or app activity to analyze how you spent time when working on a task

Toggl Track limitations 

  • You can’t add details to tasks for clients
  • Inability to set timers for specific intervals, such as five minutes

Toggl Track pricing

  • Free forever 
  • Starter: $9 per user per month
  • Premium: $18 per user per month
  • Enterprise: Custom pricing

Toggl Track rating and reviews

  • G2: 4.6/5 (1500+ reviews)
  • Capterra: 4.7/5 (2200+ reviews)

4. TimeCamp

TimeCamp is a productivity tool that offers manual and automatic time tracking. Generate timesheets, budget sheets, and invoices based on the time invested in a project. 

TimeCamp also offers an expense tracker, which lets you keep a copy of all receipts and track project expenses to bill clients accurately. 

However, TimeCamp’s customization features are limited. You can’t create labels, add notes, or categorize recorded times. Therefore, TimeCamp is a good choice for small teams with basic time-tracking needs. Don’t go for this time clock app if you have multiple projects to track and need to organize the tracked time according to them.

TimeCamp best features

  • Lock time entries after work hours, and review and approve timesheets before paying your team
  • Set adjustable rates based on people or projects and get an accurate view of your cost and revenue 
  • Copy recurring time entries to avoid wasting time with manual entries

TimeCamp limitations

  • No scheduling or task comparison tools
  • The mobile app has usability issues for new users

TimeCamp pricing

  • Free forever 
  • Starter: $3.99 per user per month
  • Premium: $6.99 per user per month
  • Ultimate: $10.99 per user per month

TimeCamp rating and reviews

  • G2: 4.7/5 (150+ reviews)
  • Capterra: 4.7/5 (550+ reviews)

5. Everhour

Everhour is a tool for small teams that helps manage time, generate accurate bills and invoices, track expenses, manage teams, and compile productivity reports.

The downside? You can’t create and customize timesheets or color-code your dashboard as desired. This makes organizing your records and team activities difficult, which means Everhour is suitable only for freelancers or a small team of two to three people.

Everhour best features

  • Create client profiles and spot un-invoiced inputs within project management tools
  • Shift tracking simplifies the process of creating and managing schedules for your team 

Everhour limitations 

  • Time is rounded up and not saved precisely
  • Reports don’t have the best design

Everhour pricing

  • Free forever 
  • Team: $10 per seat per month with a minimum of five seats 

EverHour rating and reviews

  • G2: 4.7/5 (150+ reviews)
  • Capterra: 4.7/5 (400+ reviews)

6. Harvest

Harvest tracks the cost of your time rather than tracking hours and minutes with a one-click timer. You can visualize the tracked time via graphs and reports and then analyze the internal time costs, progress rates, and other essential metrics the app calculates.

The app also allows you to automatically generate and send invoices to clients, which is a time-saver for solopreneurs and freelancers. Given Harvest’s focus on expense tracking, it’s best suited for service-based businesses. 

Harvest best features

  • Add team members and their capacity (maximum work hours) and monitor who’s underworking and who’s overworking
  • Auto-generate invoices for billable hours and auto-send them to clients
  • Turn your timesheet data into visual reports and create customizable reports to track billable hours 

Harvest limitations 

  • API and integration capabilities are difficult to set up
  • No offline time tracking
  • Doesn’t report on approved vs. unapproved time

Harvest pricing

  • Free forever 
  • Harvest Pro: $12 per seat per month 

Harvest rating and reviews

  • G2: 4.3/5 (800 reviews)
  • Capterra: 4.6/5 (550+ reviews)

7. Productive

Productive is a productivity management tool that helps small and medium-sized teams maximize their outputs. Get customizable dashboards and editable boards to visualize financial data, project profit, project flow, and team productivity. It also offers a client portal that maintains transparency with the client by sharing project updates as needed.

Productive offers a desktop timer that begins tracking as soon as you start working. You can also track time within tasks individually. If you have scheduled meetings or tasks, Productive auto-tracks this time without needing input from your end.

Productive is a good fit for creative agencies and small teams in industries like digital marketing, consultancy, and software development, where you need to collaborate with clients during the ideation and implementation phases and simultaneously track employee billable hours. 

Productive best features

  • Use advanced features for time-tracking, including daily work log, weekly timesheets, desktop timer, and automate time-tracking with pre-scheduled time bookings 
  • Visualize the tracked and off time of all your teammates in one place and approve vacation requests within Productive 
  • Auto-generate invoice for billable hours only 

Productive limitations 

  • The navigation is not logical and intuitive
  • Limited features for the document tool (no subtitles, table of contents, or public sharing links)
  • Lack of training or onboarding content to help users make the most out of their subscription

Productive pricing

  • Essential: $9 per month 
  • Professional: $24 per month
  • Ultimate: Contact for pricing
  • Enterprise: Contact for pricing

Productive rating and reviews

  • G2: 4.7/5 (40+ reviews)
  • Capterra: 4.6/5 (80+ reviews)

8. RescueTime

RescueTime is an ideal time tracker for individual use. The app lets you track work hours by automatically switching on the timer as soon as you begin working. It also detects when you go offline and will immediately ask you about your offline work hours as soon as you’re back. 

Another great feature of RescueTime is its ability to block distracting apps and websites. This feature is helpful for professionals working from home or those with focus issues.

RescueTime also offers virtual co-working spaces for freelancers so they don’t feel lonely. 

RescueTime best features

  • Block websites and apps that drain your time
  • Generate in-depth reports about how you spend your time so you can become more disciplined
  • Get goal recommendations for better productivity

RescueTime limitations

  • Collects and stores data on its servers, raising data privacy concerns
  • It is difficult to track time offline
  • Slow updates

RescueTime pricing

  • RescueTime Lite: Free forever 
  • RescueTime: $12 per month

RescueTime rating and reviews

  • G2: 4.1/5 (90 reviews)
  • Capterra: 4.6/5 (100+ reviews)

9. HiveDesk

HiveDesk is a corporate time tracker. Companies use this app to maximize employee productivity by closely monitoring how they spend their time on each task. The app allows you to track your employee’s location, break duration, the time spent per project and client, and keyboard and mouse activity.

At a glance, this agency timesheet software may seem too intrusive for employees. But HiveDesk guarantees its time tracking is labor law compliant, meaning you won’t run into data privacy issues.

HiveDesk best features

  • Track employee location, time, and activity with screenshots and GPS for accurate time-tracking
  • Check multiple board views, including calendar, kanban board, list, and project timeline
  • Generate accurate timesheets
  • Manage team hours by setting up schedules, allocating shifts and work hours, and monitoring holidays, overtime, as well as employee absence

HiveDesk limitations 

  • Employees can’t check in via mobile apps 
  • No live support or customer support number 
  • Slow report generation 

HiveDesk pricing

  • $5 per user per month—with a minimum of three users 

HiveDesk rating and reviews

  • G2: Not enough reviews 
  • Capterra: Not enough reviews 

10. ManyRequests

ManyRequests is a client management platform that offers forms and billing (including invoicing and client onboarding tools) and a back-office (including features related to client requests, a client portal, and client management tools).

ManyRequest’s time-tracking tool is part of its back-office suite and includes report generation, the ability to deduct hours from client plans, and team performance insights.

The app best suits creative and web design agencies that require client involvement. However, it might not be the best pick for tracking internal team time and managing productivity to improve project management. 

ManyRequests best features 

  • Create a custom client portal and welcome clients in a personalized manner
  • Get a clear overview of who is working on which project and the status of each project to track progress
  • Apply conditional rules to assign new projects automatically to relevant/specific team members

ManyRequests limitations 

  • The starting price is way higher than other options on the list 
  • Many integrations (such as Mailchimp and ActiveCampaign) are still in the development mode

ManyRequests pricing

  • Starter: $99 per month—two seats
  • Core: $149 per month—five seats
  • Pro: $399 per month—10 seats
  • Enterprise: Contact for pricing 

ManyRequests rating and reviews

  • G2: Not enough reviews
  • Capterra: Not enough reviews
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Get More Than Time-Tracking With ClickUp

Time-tracking software is the best investment for any business or industry that records time and pays employees based on their total work hours. 

ClickUp is a comprehensive project management tool that helps you track billable hours and generate team productivity reports. It offers much more than basic time tracking. 

With ClickUp, you’ll be able to:

  • Record time from desktop, mobile, or web browser
  • Link tracked time to ClickUp Tasks
  • Add or delete time entries manually
  • Add notes, labels, filters, and billable time to entries

You can do all this within a single platform, making ClickUp the right time-tracking software for your business. 

Sign up for ClickUp for free, and take time-tracking and productivity management to the next level today.

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