How Alesia Galati Integrates ClickUp with Calendly to Help Clients Create Amazing Podcasts

With 850,000 active podcasts and over 30 million podcast episodes out there for listeners to choose from, it can be hard to cut through the “noise” and reach new audiences.

This is especially true for coaches and public speakers. Not only do they occupy already competitive industries, but producing quality podcasts is also just one facet of their business.

Luckily for them, there are people like Alesia Galati out there to make sure their podcasts include the right message in the right format to reach the right audiences. Alesia has spent years learning the ins and outs that go into producing a quality podcast, and she uses that experience to create relevant, engaging podcasts for her clients.

We were fortunate enough to be able to (virtually) sit down with her to ask some questions about her podcast management company, Galati Media, and to learn some tips and tricks about how she uses ClickUp for client management and productivity.

Tell us about Galati Media!

Galati Media is a full-service podcast management agency. We help no-BS coaches launch strategic podcasts that bring them leads, land them speaking gigs, and connect them with their audience.

My clients know that they want to release a quality podcast to reach new audiences, but they might have a hard time juggling, well, all the things. So that’s where Galati Media comes in.

It sounds like you’re handling projects for your clients that include a lot of moving parts. What is your favorite ClickUp feature to help with this?

Definitely the remapping subtask due dates ClickApp. It saves so much time to be able to change a task’s due date and then have all associated subtask due dates automatically change by the same amount of time.

remapping subtasks

When we transitioned to ClickUp, I wanted to make sure that we could adhere to deadlines. This is especially important since each team member handles a different aspect of the podcast process.

With remapping subtask due dates, we’ve been able to easily change due dates for episodes, and it automatically changes everything for our team and clients. This is a game changer, especially when compared to other project management tools.

With other platforms, there was a lot of guessing for subtask due dates. But with ClickUp, I can set the workflow timeline for every single task without stressing about everyone having their part done in time to finalize everything. No more chasing team members for their part or clients for their approvals.

👉 Check out our guide on the top 15 productivity podcasts!

What tools have you integrated with ClickUp?

I use the Calendly integration to help keep my client calls organized in ClickUp.

small calendly

I love that a task is automatically created whenever an invitee schedules an event in my Calendly. This makes it so much easier to keep everything in my schedule, from meetings to projects, easily visible in ClickUp.

How do you use ClickUp to push your projects forward?

We use ClickUp to manage our 10+ podcast management clients’ entire workflows, from guest management to all the way to production.

We also use it to manage our agency, communicate within the organization, and track time on projects.

About how many hours a week do you save using ClickUp?

I would say I save around 8 hours a week using ClickUp. But I’d guess Galati Media as a whole saves a lot more than that since I have my whole team working in ClickUp.

What do you do with that time back?

ClickUp makes it so I spend less time on repetitive tasks, like changing deadlines and guesstimating workloads. So mainly, I use my time back to optimize workflows for clients, sales calls, and strategic business planning.

Oh, and spending time with my family, of course!

How has ClickUp improved your work and life?

Before managing all our client podcast management with ClickUp, we were managing them with whatever client management system the client used. That meant our team had to use both Asana and Trello to track what needed to get done. But things were still slipping through the cracks all the time.

With ClickUp, we can manage all client tasks in one place, and our team knows exactly what needs to get done when. This makes my life a lot easier because I don’t have to search multiple platforms to see where things are with our clients. And it decreases the number of emails we need going back and forth.

For our agency, ClickUp is a no-brainer.

What advice do you have for others looking to streamline their productivity?

If your team is spending time using a project management tool, team communication tools, and document and file sharing tools, then you NEED to get on ClickUp. It is the best platform for keeping everything organized with a team.

Looking to follow along on Alesia’s journey? Check out the latest happenings with Galati Media here and sign up for ClickUp today to discover how you can streamline your team and connect with clients! 🤹‍♀️

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