Trying to remember everything at work, where things move fast, and new folks join the team, can be a bit challenging. That’s where an open source knowledge base comes in—it’s a central hub for all your team’s know-how.
Whether you need to keep track of internal documents or create a resource for your customers, using the right open source knowledge base software can make all the difference.
Over the years, I’ve tried countless open source solutions and knowledge base tools to help manage and share information effectively.
After testing and researching these tools, I’ve compiled a list of the top 10 open source knowledge base software solutions you should consider in 2024.
Let’s get started!
10 Best Open Source Knowledge Base Software 2024
- What Should You Look for In An Open Source Knowledge Base?
- 10 Best Open-Source Knowledge Base Software to Use in 2024
- 1. ClickUp (Best for knowledge base management and collaboration)
- 2. BookStack (Best for easy navigation)
- 3. MediaWiki (Best for a large supportive community of developers)
- 4. DocuWiki (Best for revision history)
- 5. eXo (Best for social collaboration)
- 6. Documize (Best for document management)
- 7. myBase (Best for complex datasets)
- 8. OpenKM (Best for workflow automation)
- 9. phpMYFAQ (Best for built-in support)
- 10. xWiki (Best for extensive extension library)
Summarize this article for me pleaseWhat Should You Look for In An Open Source Knowledge Base?
A well-built knowledge base solution is crucial for data security, enhancing collaboration across the company, and helping your teams achieve their goals.
But here’s the thing: with a vast landscape of open source knowledge base software out there, picking the right one can be overwhelming.
So, to save you the headache, I’m here to share the secrets about what you need to consider when choosing an open source knowledge base software provider:
- The open source software must be easy to use. The learning curve should be minimal so that all team members, regardless of their technical expertise, can contribute effortlessly
- It should support real-time collaborative editing
- It must support advanced search options, including filters, tags, and full-text search
- Aim for scalability in the knowledge-base software. The software should handle an increasing volume of data without compromising performance
- Look for customization that fits your unique needs. Branding and design flexibility allow you to create a knowledge base that reflects your company’s culture
- The open-source solution should have multi-language support
- Look for software that offers robust security features, including user authentication, role-based access control, and encryption
This list offers a diverse range of tools, and you can find the perfect fit for your specific needs.
Summarize this article for me please10 Best Open-Source Knowledge Base Software to Use
1. ClickUp (Best for knowledge base management and collaboration)
Knowledge base tools are awesome, but learning and working with a new knowledge base software can feel like a never-ending chore. ClickUp, a comprehensive project management software, comes to your rescue here.
As someone who has used ClickUp extensively, I can confidently say it’s a powerful platform for organizing and sharing knowledge across teams. Its internal knowledge management system and cross-team collaboration features are impressive and worth exploring.
One of the key strengths of ClickUp is its versatility. It is an all-in-one platform where you can seamlessly manage tasks, projects, and knowledge bases. Along with its project management capabilities, the platform can double up as a central hub where you can create crystal-clear articles, FAQs, how-to guides–anything your team needs.
ClickUp Knowledge Base allows you to import company knowledge from any source code in your current tools. It also helps you move all your documents and spreadsheets into ClickUp in the same format you use today.
The ClickUp Docs feature is useful for creating, storing, and sharing files. You can write detailed documents, add images and videos, and collaborate in real time with your team. The Docs are highly customizable, allowing you to organize content in a way that makes sense for your workflow.
That’s not all! Here’s the coolest part: you also get ClickUp Brain, ClickUp’s AI assistant. ClickUp Brain automatically categorizes, tags, and organizes your information, making it easier to find and use.
You can ask for any information, and ClickUp Brain will search your entire workspace to provide precise answers instantly. This opens up your company knowledge and reduces distractions for every team member.
With ClickUp Brain, you can ensure your knowledge is always optimized and easily accessible.
If you want to start quickly, the ClickUp Knowledge Base Template can help. This template allows you set up your knowledge base efficiently—with predefined sections for relevant knowledge articles, FAQs, and resources—ensuring you don’t have to start from scratch.
ClickUp best features
- Real-time editing: Collaborate effectively as multiple team members can work on the same document simultaneously
- Robust search: Find documents and information quickly, even within the content of the documents
- Centralize knowledge: Arrange and manage all documents and resources in one place with ClickUp Docs Hub
- Build a knowledge base: Convert ClickUp Docs into wikis to easily build a comprehensive knowledge base. Also, leverage ClickUp Brain to write and edit content for wikis easily
- Integration: Integrate with numerous other tools like Slack, Zoom, Dropbox, and Trello, ensuring a smooth workflow across different platforms
- Version control: Keep track of all changes to your documents so you can easily revert to a previous version if needed
- Multiple views: Organize your knowledge base with ClickUp List or Kanban Views
ClickUp limitations
- ClickUp has a bit of a learning curve for complex projects
- You get limited storage space in the free plan
ClickUp pricing
- Free: Completely free forever
- Unlimited: $7/month per user
- Business: $12/month per user
- Enterprise: Contact for pricing
- ClickUp Brain: Add to any paid plan for $7 per member per month
ClickUp ratings and reviews
- G2: 4.7/5 (2,000+ reviews)
- Capterra: 4.7/5 (2,000+ reviews)
2. BookStack (Best for easy navigation)
BookStack is a standout tool for simplicity and user-friendliness in knowledge-based content management systems. BookStack familiarly organizes your content–like a book similar to chapters and pages.
With a clean, hierarchical structure, BookStack makes information retrieval a breeze.
Another unique feature of BookStack is its easy-to-use WYSIWYG (What You See Is What You Get) editor. This editor allows you to format text, insert images, and create links without needing any technical knowledge.
It’s perfect for teams where not everyone is comfortable with markdown or HTML.
BookStack best features
- Organize your knowledge base like a library for easy navigation
- Manage permissions and access levels for different users, enhancing security and organization
- Create content in multiple languages, which is ideal for global teams
- Edit pages simultaneously, promoting seamless knowledge sharing
BookStack limitations
- Limited customization options compared to other software
- Integrates only with a smaller range of third-party apps
BookStack pricing
- Free and Open Source
BookStack ratings and reviews
While BookStack doesn’t have more ratings and reviews on G2 or Capterra (due to its open-source nature), it boasts a large and active user community with many positive reviews highlighting its ease of use and intuitive interface.
3. MediaWiki (Best for a large supportive community of developers)
MediaWiki is a powerful and highly customizable knowledge base software, famously known as the platform behind Wikipedia.
What makes MediaWiki special is it lets you set up fine-grained access controls for multiple users. You can restrict editing to specific user groups, control who can view certain pages, or even create read-only sections for public consumption.
MediaWiki best features
- Customize as per your needs with a vast library of extensions
- Track all changes with strong version control and edit history features
- Benefit from a large and technical support community of developers and users who can help you troubleshoot and customize your setup
- Handle massive amounts of information, making it ideal for large and growing knowledge bases
MediaWiki limitations
- The extensive customization options and features can result in a steeper learning curve for new users
- MediaWiki requires you to download and install it on your server. It can be a technical hurdle for some users who prefer a more hands-off approach
MediaWiki pricing
- Free and Open Source
MediaWiki ratings and reviews
- MediaWiki doesn’t have official ratings on G2 or Capterra due to its self-hosted nature.
4. DocuWiki (Best for revision history)
If you prioritize simplicity and efficiency in managing text-based internal and technical documentation, DocuWiki is a remarkable tool.
It sticks to the essentials, ensuring that the resource remains lightweight and fast. DocuWiki uses a simple wiki markup language that’s easy to learn, even for non-technical users.
The tool tracks every change to your pages, offering a complete revision history. It supports interwiki links, allowing you to seamlessly link to pages on other personal wiki software solutions or knowledge bases.
DocuWiki best features
- Enhance performance and simplify backups and migrations with DocuWiki’s flat file storage system
- Connect documents and structures with a powerful syntax
- Maintain security and integrity with detailed user roles and permissions
- Install and maintain easily with minimal server requirements and a straightforward setup process
DocuWiki limitations
- While excellent for text, DocuWiki offers limited support for multimedia content
- The collaboration features are quite basic compared to more advanced platforms
- Customizing and extending DocuWiki requires some technical expertise
DocuWiki pricing
- Free and open-source
DocuWiki ratings and reviews
- G2: 3.9/5 (12 reviews)
- Capterra: Not enough reviews
5. eXo (Best for social collaboration)
eXo Platform is a robust knowledge base software that uniquely integrates social collaboration features with enterprise portal capabilities. It’s a full-fledged digital workplace platform that integrates seamlessly with your existing ecosystem.
eXo goes beyond static documents. It promotes a social learning environment where team members can upvote helpful content, discuss and refine knowledge-base articles, and share their expertise in real time.
eXo also offers a powerful content management system (CMS) that supports many content types, including documents, multimedia, and web pages.
eXo best features
- Integrate seamlessly with Google Drive, Microsoft Office, Salesforce, and more
- Automate repetitive tasks for a more efficient knowledge base operation with workflow automation
- Communicate your team with on-the-go knowledge base access through the mobile app
- Promote knowledge sharing and discussion within your knowledge base
eXo limitations
- Initial setup and configuration can be complex and may require technical expertise
- The steeper learning curve for new users due to its comprehensive feature set
eXo pricing
- Community: Completely free
- Enterprise: $5 per user per month
- Ultimate: Contact for pricing
eXo ratings and reviews
- G2: 4.3/5 (90+ reviews)
- No reviews in Capterra
6. Documize (Best for document management)
Documize is a unique knowledge-based software solution that seamlessly blends document management with a wiki functionality.
It focuses on creating “live documents” that go beyond static knowledge base articles and transform your knowledge base into an action center. You can embed functionalities directly within your knowledge base articles.
This helps users not just read information but take immediate action based on it.
Documize best features
- Integrate seamlessly with popular project management and automation tools like Asana, Trello, Jira, and Zapier
- Control access to information with detailed permission settings
- Customize your document with a range of knowledge base templates
- Edit documents simultaneously with multiple team members, enhancing team productivity
Documize limitations
- The free version offers limited functionality, making it a better fit for teams needing more advanced features in paid plans.
- Creating intricate workflows with Documize might require some initial learning and setup.
- A steeper learning curve due to its extensive features.
Documize pricing
- Essential: $900 annually (for installations with up to 100 users)
- Enterprise: $1800 annually (for installations with unlimited users)
Documize ratings and reviews
- G2: 4.3/5 (30+ reviews)
- No reviews in Capterra
7. myBase (Best for complex datasets)
myBase is a distinctive knowledge base software that excels in personal knowledge management and offline capabilities.
One of the most unique features of myBase is its offline functionality. Unlike many cloud-based knowledge base tools, myBase can operate entirely offline.
It also handles unstructured data. You can capture and organize information in various formats, including text, images, web pages, and documents.
Finally, myBase features powerful search capabilities. Its full-text search engine helps you to quickly locate information within your knowledge base, even if the data is stored in different formats.
myBase best features
- Format in a detailed manner and nested structures for organizing complex datasets
- Secure sensitive information with data encryption features
- Customize the user interface to your preferences for a more personalized experience
myBase limitations
- Primarily designed for individual use, myBase lacks advanced collaboration features found in other knowledge-base tools
- The extensive feature set may result in a steeper learning curve for new users
- myBase doesn’t offer a free plan
myBase pricing
- Personal License: $79 one-time fee
myBase ratings and reviews
- G2: 4.5/5 (1 review)
- Capterra: 5/5 ( 2 reviews)
8. OpenKM (Best for workflow automation)
OpenKM is a powerful knowledge base software that excels in comprehensive document management.
It handles everything from document creation and storage to workflow automation, making it an all-encompassing solution for enterprise-level document management needs.
OpenKM goes beyond simple knowledge base articles. It can handle a variety of documents, from contracts and presentations to images and videos.
You can also design and implement complex workflows to automate repetitive tasks, such as document approval processes and content distribution.
OpenKM best features
- Keep your information safe with granular access controls, document encryption, and audit trails
- Handle a wide range of document types like Word documents, spreadsheets, plain texts, images, and even videos with ease
- Automate tasks and streamline document lifecycles with customizable workflows
- Integrate with Microsoft Office, Google Drive, CRM systems, and more
- Enhance scalability and flexibility for large organizations as it supports multiple repositories
OpenKM limitations
- The extensive features may be overwhelming for small businesses with simpler document management needs
- A steep learning curve for new users due to its comprehensive functionality
OpenKM pricing
- Community Edition: Free
- Professional Edition: Custom pricing
- Cloud Edition: Custom pricing
OpenKM ratings and reviews
- G2: 4.8/5 (2 reviews)
- Capterra: 4.6/5 ( 17 reviews)
9. phpMYFAQ (Best for built-in support)
phpMyFAQ is a versatile open source knowledge base software specifically designed for creating and managing FAQ content.
It runs on PHP and MySQL programming languages and is a lightweight option that won’t strain your server’s resources. This makes it ideal for smaller websites or those with limited hosting budgets.
You can easily customize phpMyFAQ to fit your needs and integrate it seamlessly with your existing website. Also, phpMyFAQ has built-in support for numerous languages, making it an excellent choice for organizations with a global presence.
phpMYFAQ best features
- Easily extend the system with custom modules to add new functionality
- Create, edit, and organize FAQ entries with rich text formatting and multimedia integration
- Share FAQ entries directly to social media platforms for broader distribution
- Control access and maintain content security with advanced permission settings
phpMYFAQ limitations
- Setting up and configuring phpMyFAQ may require technical expertise, particularly for custom module development.
- Lacks advanced collaboration features found in some other knowledge base tools, making it less suitable for teams requiring real-time collaborative editing.
phpMYFAQ pricing
- Free and Open Source
phpMYFAQ ratings and reviews
- Since phpMYFAQ isn’t a commercially sold product, it doesn’t have official ratings on G2 or Capterra
10. xWiki (Best for extensive extension library)
xWiki is an enterprise-grade open-source knowledge base software that excels in extensibility and customization. Its ability to adapt to diverse business needs through extensive customization options is impressive.
The platform uses a familiar wiki markup language, making it easy for anyone, regardless of technical expertise, to contribute content.
It provides a powerful platform for creating custom applications on the wiki infrastructure. This means you can develop and integrate specific functionalities tailored to your organization’s needs, making it far more than just a basic wiki tool.
Also, xWiki allows you to define and manage structured data within your wiki pages.
xWiki best features
- Create and edit content easily for users of all technical backgrounds
- Customize the xWiki to your specific needs with an extensive extension library
- Ensure information accuracy with complete revision history and easy rollback capabilities
xWiki limitations
- The user interface may not be as intuitive as some other knowledge base tools, potentially affecting user adoption
- Running xWiki efficiently requires significant server resources, which might be a limitation for smaller organizations
- xWiki requires you to download and install it on your server. This can be a hurdle for users who prefer a more hands-off approach
xWiki pricing
- Standard OpenSource: Free
- Standard Bronze: $2.08 per user per month
- Pro Silver: $4.15 per user per month
- Pro Gold: $20.77 per user per month
- Pro Platinum: $41.54 per user per month
xWiki ratings and reviews
- G2: 4.4/5 (13 reviews)
- Capterra: 4.7/5 ( 25 reviews)
Summarize this article for me pleaseClickUp: Your Ultimate Solution for Knowledge Management
Choosing the right open-source knowledge base software can significantly impact how effectively your team collaborates, shares knowledge, and maintains a secure and centralized repository of information.
But what if you’re looking for something beyond just a knowledge base? ClickUp might be your perfect match. ClickUp isn’t just about storing information—it’s a comprehensive project management platform that seamlessly integrates tasks, docs, chat, and more.
By making knowledge management a part of your overall project workflow, ClickUp can help contextualize knowledge, making it more actionable for your employees.
Ready to see how ClickUp can transform your knowledge management game?
Sign up for free today and experience the difference it can make!
Everything you need to stay organized and get work done.
