If your day often slips away without real progress, try time-blocking planner templates!
Time blocking organizes your day, whether it’s streamlining a demanding work and study schedule or carving out time for personal goals.
Cal Newport popularized the time-blocking method in his book Deep Work, highlighting how focused scheduling can dramatically increase productivity and reduce distractions.
Using this framework adds convenience to your week or even your entire month. It’s easy to customize, accessible from anywhere, and works well for anyone looking to manage their time more effectively.
Here are some easy-to-use Google Sheets time blocking templates to help you get started.
Free Time Blocking Templates for Google Sheets
- What Makes a Good Google Sheets Time Blocking Template?
- Time Blocking Templates Google Sheets
- Limitations of Using Google Sheets for Time Blocking
- Alternative Time Blocking Templates for Efficient Time Management
- 1. ClickUp Schedule Blocking Template
- 2. ClickUp Time Box Template
- 3. ClickUp Time Allocation Template
- 4. ClickUp Block Scheduling Template
- 5. ClickUp Shift Schedule Template
- 6. ClickUp Personal Time Management Sheet Template
- 7. ClickUp Personal Schedule Template
- 8. ClickUp Time Management Schedule Template
- 9. ClickUp Employee Schedule Template
- 10. ClickUp Monthly Schedule Template
- 11. ClickUp 24-Hour Schedule Template
- 12. ClickUp Project Management Schedule Template
- 13. ClickUp Team Schedule Template
- Wrap Up Your Day the Best Way with ClickUp
Summarize this article for me pleaseWhat Makes a Good Google Sheets Time Blocking Template?
A good Google Sheets time-blocking template helps visually organize your daily, weekly, or monthly time into dedicated slots for essential tasks. An efficient Google Sheets planner template should have:
- Clear time intervals: Use a daily and monthly time blocking template that allows you to break the day into consistent blocks (e.g., 30 or 60 minutes) for enhanced productivity
- Label customization: Choose templates that let you name your tasks, meetings, or breaks so you’re not stuck with generic time blocks
- Color coding: Opt for planner templates with color-coded sections to visually separate priorities and reduce decision fatigue
- To-do list integration: Look for daily and weekly planner templates that include a checklist so you can track tasks alongside your time blocks
- Buffer time slots: Make sure there’s built-in space for breaks or overflow work to keep your daily and weekly progress clear and less stressful
Watch this next: Got a solid time-blocked plan, but three calendars fighting for the same hour? Learn practical ways to manage overlapping calendars so that your focus blocks actually stay protected and visible across work and personal life.
Summarize this article for me pleaseTime Blocking Templates Google Sheets
That’s the power of planning your time—less burnout, more meaningful progress. Let’s look at some ready-to-use Google Sheets time-blocking templates.
1. Monthly Time Blocking Template by Replicon
Get a bird’s-eye view of your monthly time with the Monthly Time Blocking Template by Replicon. It’s designed to support long-term projects, which makes it useful for managing ongoing projects or tracking progress over the entire week.
This time-blocking planner includes a dedicated to-do list that highlights key responsibilities and focus areas throughout the month.
💥 Best features
- Organize key tasks in the to-do list with descriptions, status updates, and notes
- Assign daily themes by linking items from the to-do list to each day of the month
- Track progress by updating task statuses as you complete them within different time limits
🔑 Ideal for: Freelancers and managers balancing diverse projects, wanting to prioritize effectively and stay ahead of every deliverable.
2. Daily Time Blocking Template by Replicon
The next Google Sheets time blocking template users will find helpful is the Daily Time Blocking Template by Replicon. It breaks your day into 30-minute blocks, allowing you to map out tasks with greater precision.
There is a built-in to-do list at the end of this daily schedule template to organize tasks, while the time blocks ensure that you don’t overlook anything.
💥 Best features
- Break your day into 30-minute time blocks for detailed scheduling
- Connect each time slot to tasks in the to-do list based on time requirements
- Update task statuses as you move through your day to stay on track
🔑 Ideal for professionals such as business executives and consultants who need time tracking to manage multiple meetings and clients within their tight schedules.
💡 Pro Tip: Use the ‘description’ column to clarify each task, the ‘status’ column to track progress, and the ‘notes’ column to capture any extra details that might help later.
3. Bi-Weekly Time Blocking Template by Float
Working on something that’s too detailed for a weekly time plan but doesn’t stretch into a whole month? This Bi-Weekly Time Blocking Template by Float strikes that perfect middle ground.
Simple Week 1 and Week 2 layouts, along with daily columns from Monday to Saturday, offer just the right balance for short-term planning of your weekly goals.
💥 Best features
- Plan over a two-week window to manage mid-sized projects or recurring tasks
- Customize columns easily, remove weekends if not needed, or highlight key focus days
- Track consistency by visualizing workload across both weeks in one view
🔑 Ideal for: Teams or individuals handling multiple short-term deliverables, like content creation deadlines, client presentations, project updates, and more.
4. Google Sheets Time Blocking Template by HubSpot
You start the day with a long to-do list, and slowly your focus begins to slip. This Google Sheets Time Blocking Template by HubSpot helps you create a schedule that works with your brain, not against it.
Time blocking with this template helps you take control by assigning tasks their own space in your day, so you no longer bounce between to-dos.
💥 Best features
- Available in both Excel and Google Sheets for flexible planning
- List tasks with time slots and notes to stay organized and on track
- Checkboxes for each task so you can tick off what’s done
🔑 Ideal For: Balancing admin tasks like handling emails, scheduling meetings, and managing document organization while keeping the daily schedule on track.
✨ Bonus tips for maximum efficiency
- Use vertical columns to represent each day and break your day into 15, 30, or 60-minute blocks, whatever suits your flow
- Then, assign tasks to all time blocks
- Color-code your schedule for easy visual cues
5. Weekly Schedule Template by Google Sheets Templates
One weekly schedule template deserves a spot on your list, and the Weekly Schedule Template by Google Sheets Templates is just that.
When your week is packed with meetings, deadlines, and tasks flying in from all directions, this weekly time blocking template helps bring order to the chaos. Its clean, no-fuss layout is just perfect for mapping out your week at a glance.
💥 Best features
- Set your schedule start time, interval time, and the week’s starting date
- Plan each day with the weekly view from Monday to Sunday in 30-minute time blocks
- Use color coding to make different activities pop at a glance
🔑 Ideal for: Managing recurring weekly tasks like team check-ins, client meetings, or project updates so that everything runs smoothly.
6. Google Sheets Weekly Time Blocking Template by Everhour
The Google Sheets Weekly Time Blocking Template by Everhour is another weekly time blocking template. It comes with a digital calendar layout that makes planning feel super intuitive.
Instead of a cluttered grid, you get wide columns for each day of the week, broken down into hourly slots and further into 15-minute intervals. That means you can block time down to the tiniest detail without feeling overwhelmed.
💥 Best features
- Plan your week with a clean digital calendar view that’s easy on the eyes
- Break down each hour into three segments for detailed task planning
- Great for visualizing deep work blocks, meetings, and recurring tasks in one spot
🔑 Ideal for: Professionals who want more granular control over their daily work schedule, like consultants and remote workers.
Summarize this article for me pleaseLimitations of Using Google Sheets for Time Blocking
Google Sheets for time blocking is free, flexible, and effective. But it does come with a few limitations:
- Manual overload: Updating cells, adjusting time blocks, and shifting tasks can get tedious really fast
- No built-in reminders: Unlike dedicated time-blocking apps, Sheets won’t nudge you when it’s time to switch gears
- Limited collaboration: Sure, you can share the doc, but real-time syncing and task assignments aren’t its strong suit
- Color coding = extra work: Making it visually appealing is possible, but it takes effort and consistency
Summarize this article for me pleaseAlternative Time Blocking Templates for Efficient Time Management
If you’re starting to feel like Google Sheets just isn’t cutting it anymore, it might be time to level up. Check out these time-blocking template alternatives by ClickUp that are more advanced and efficient:
Curious how time blocking can transform your productivity? Check out this video for a practical overview and actionable tips!
1. ClickUp Schedule Blocking Template
Stay ahead of your day with ClickUp’s Schedule Blocking Template—a flexible and visual way to plan tasks, meetings, and downtime. With a clear timeline in place, it becomes easier to prioritize what matters, avoid overscheduling, and make room to recharge.
Seeing how your time is really spent helps you stay focused and organized. Packed with smart features, this time-blocking template makes time blocking effortless, even on your busiest days.
Want to make your days more productive? Use the ClickUp Calendar to automatically suggest the best times for meetings, prioritize tasks, and avoid scheduling conflicts. It allows you to reorder your task list based on priority and deadline before they become a headache!
Here’s a fantastic video that walks you through how ClickUp’s Calendar works with your tasks, priorities, and even events—keeping everything contextually connected so you can stay focused and productive.
💥 Best features
- Use custom statuses like ‘In Progress’ or ‘To Do’ to track task flow
- Visualize your schedule in 7+ views, including daily and monthly
- Categorize tasks with Custom Fields for type, location, and availability
🔑 Ideal for: Team leads and project managers who want a clear visual breakdown of their workday, including task statuses and availability, for better time management.
💡 Pro Tip: Use the Daily ClickUp Calendar View to plan and organize key tasks and routines. Add placeholders or reminders to ensure you don’t miss anything important in your day.
2. ClickUp Time Box Template
Time boxing is one way to take back control, and the ClickUp Time Box Template makes it easy. Its structured time blocks help you set clear priorities and maximize your daily productivity.
Use this time boxing template to break down larger goals into focused time blocks and treat them like non-negotiable appointments. It helps eliminate decision fatigue and keeps you from aimlessly jumping between tasks.
💥 Best features
- Block time effectively with calendar appointments and protect your focus hours
- Auto-prioritize tasks based on urgency, time estimates, or team load
- Built-in time tracking and smart alerts keep your tasks on schedule
🔑 Ideal for: Professionals and teams who want a template that gets easily filled out to ditch distractions and get more done with structured, high-impact work sessions.
📖 Read more: How to Use Time Boxing to Improve Productivity
👀 Did You Know? The average worker spends over 50% of their day on low or no-value tasks. That’s a huge productivity leak!
3. ClickUp Time Allocation Template
When it comes to project success, how you spend your time matters just as much as the amount of time you have. ClickUp’s Time Allocation Template helps you map your hours, so your big-picture planning and daily execution stay aligned.
You can add a priority level, assignee name, and due date to the tasks for a comprehensive task status view that includes key details.
💥 Best features
- Improve project management with dependencies, due dates, and reminders
- Keep projects on track with clear timelines, smart reminders, and task relationships
- Easily switch between streamlined layouts to plan, schedule, and onboard with ease
🔑 Ideal for: Project leads, planners, and operations teams who need a systematic way to block time and manage tasks while enhancing collaboration and efficiency.
4. ClickUp Block Scheduling Template
The ClickUp Block Scheduling Template is ideal for beginners looking to manage their time, projects, and team workload effectively. The template is a ready-to-use folder that lets you break your day into focused time blocks.
With this time blocking planner, assign valuable resources across different teams with just a few clicks. You can use the drag-and-drop feature to adjust priorities and timelines throughout the day.
💥 Best features
- Track progress with intuitive status updates that show where everything stands
- Get a pulse on your day with built-in focus tools that nudge you before deadlines approach
- Group and sort tasks by teams or departments for a clearer picture
🔑 Ideal for: Cross-functional managers who want a bird’s-eye view of multiple schedules and resource allocation.
📖 Read more: Best Time-Blocking Apps
5. ClickUp Shift Schedule Template
ClickUp’s Shift Schedule Template helps teams stay aligned with a clear and organized view of who’s working when, minimizing last-minute changes, and maximizing productivity. It’s a ready-to-go time blocking schedule that makes shift planning easy.
Managers can use the Shift Schedule view to adjust employee coverage based on peak hours and availability. This ensures that no shift is understaffed and that team productivity stays consistent throughout the day.
💥 Best features
- Stay on top of staffing needs with custom statuses
- Adjust work hours easily using visual timelines and smart scheduling tips
- Log critical shift details using Custom Fields like Reason for Absence and Shift type
🔑 Ideal for: Operations managers and team leads who need a clear overview of team capacity and task progress to keep everything running smoothly.
👀 Did you know? A whopping 86% of employees blame poor communication for workplace failures, and unclear schedules are often a big part of the problem. That’s where smart shift planning comes in.
6. ClickUp Personal Time Management Sheet Template
Personal time management plays a key role in improving productivity. ClickUp’s Personal Time Management Sheet Template is your go-to tool for taking back control of your day. It helps you plan, track progress, and make the most of every minute.
This template is especially helpful for setting clear boundaries between work and personal time, allowing you to stay balanced and avoid burnout.
Utilize dedicated Time Management in ClickUp that offers smarter tools for business owners to track all tasks, schedules, and productivity in one place for the best results. Get the best results for all the tasks of your projects by splitting time between team members with the daily, weekly, and monthly views.
💥 Best features
- Add tasks along with their priority level, due dates, estimated time, and more
- Add context with Custom Fields like Output Needed or Client Name
- View everything from deadlines to task progress in 4 visual layouts
🔑 Ideal for: Freelancers, remote workers, and anyone looking to stay productive without compromising personal commitments.
7. ClickUp Personal Schedule Template
One can never have too many personal schedule templates, and here’s another one worth adding to your productivity toolkit! The ClickUp Personal Schedule Template is great for beginners and can get you started in seconds.
Easily track upcoming activities and commitments, recognize priority tasks, and ensure they get done on time. This time blocking schedule makes it easier to organize your day, helping you stay focused.
💥 Best features
- Add details like attachments, notes, and availability status
- Apply filters and add assignees for more detailed and tailored scheduling
- Identify scheduling conflicts before they sneak up on you
🔑 Ideal for: Students, working professionals, or anyone juggling multiple commitments who wants to keep their personal schedule clear and conflict-free.
📖 Read more: Best Time Management Software and Tools Available
8. ClickUp Time Management Schedule Template
Sticking to a schedule just got easier, thanks to ClickUp’s Time Management Schedule Template. It’s built for clarity, consistency, and getting things done. Use this template to quickly plan and visualize task durations, set goals, and meet deadlines.
Manage your morning routine by creating time blocks for workouts, scheduling grocery runs, or setting aside specific slots for family time. Bring structure to all these daily tasks by using this template!
💥 Best features
- Capture important details like task duration and priority level for clear context
- View all your daily tasks and progress at a glance with customizable time tracking
- Organize routines, check-ins, and recurring duties without missing a beat
🔑 Ideal For: Individuals looking to take control of their day and stay on schedule without the stress while building habits that support balance and productivity.
💡 Pro Tip: Boost focus and prevent burnout with the Pomodoro technique: work for 25 minutes, then take a 5-minute break. For more such tips, check out our guide to improving time management skills at work.
9. ClickUp Employee Schedule Template
Managing employee schedules doesn’t have to be chaotic. ClickUp’s Employee Schedule Template streamlines the process, allowing you to focus on running a productive team.
This template enables you to create, assign, and manage employee shifts with ease. You can track labor costs and time distribution with a single template. There is no need for back-and-forth manual updates; plus, real-time visibility keeps everyone on the team aligned.
💥 Best features
- Striking color coding for easy visualization
- Manage shift data with Custom Fields like Labor Cost, Hourly Rate, and Shift Manager
- Check employee capacity, specific blocks for tasks, and shift progress
🔑 Ideal For: Small and mid-size businesses with freelance workers or rotating teams who need flexible and clear scheduling to keep everything organized.
📮 ClickUp Insight: Our work-life balance survey found that 46% of workers put in 40-60 hours per week, while a staggering 17% exceed 80 hours! Yet, the grind doesn’t stop there—31% struggle to carve out personal time consistently. It’s a perfect recipe for burnout. 😰
But you know what? Balance at work starts with visibility! ClickUp’s built-in features like Workload View & Time Tracking make it easy to visualize workload, distribute tasks fairly, and track actual hours spent—so you always know how to optimize work and when.
💫 Real Results: Lulu Press saves 1 hour per day, per employee using ClickUp Automations—leading to a 12% increase in work efficiency.
10. ClickUp Monthly Schedule Template
The Monthly Schedule Template by ClickUp turns your to-dos into a clean visual format. This helps you stay ahead of deadlines and prioritize specific tasks to improve productivity.
With this free monthly time-blocking template, you can manage and gain a better understanding of your monthly activities. Additionally, the structured framework enables you to keep all your tasks aligned with their deadlines.
💥 Best features
- Keep tabs on essential details like budget, timeline, and cost per hour
- Stay on top of your monthly time with built-in timers and handy reminders in your inbox
- Mark all your tasks by how they’re going, whether they’re stuck, in progress, or done
🔑 Ideal For: Freelancers and project managers who need to allocate resources wisely and keep everything neatly on track.
💡 Pro Tip: Make your goals Specific, Measurable, Achievable, Relevant, and Time-bound (SMART) to stay focused and avoid common time management pitfalls in the long run.
11. ClickUp 24-Hour Schedule Template
When you’ve got time-sensitive goals or a packed day ahead, a daily time blocking template is your best friend. The ClickUp 24-Hour Schedule Template helps you break down your day into multiple manageable blocks, ensuring you don’t miss out on anything.
This daily time-blocking template helps you clearly map out how much time each task will require. You can then set reminders for start times, deadlines, and even breaks in this template.
💥 Best features
- Add notes and organize by fields like Feeling Good, Task Type, and Important Notes
- Break your day into one-hour intervals using check-ins, energy levels, or focus zones
- Prioritize important tasks using the Board view for focused work throughout the day
🔑 Ideal For: Professionals and college students with a goal-driven day who want to turn chaotic to-do lists into focused, actionable plans.
12. ClickUp Project Management Schedule Template
Managing a project without a clear schedule is like navigating a maze with a blindfold on. The ClickUp Project Management Schedule Template gives you the roadmap you need (complete with milestones, deadlines, and real-time updates) to steer your team toward success.
With this time blocking planner, lay out your entire project timeline in one visual sweep and keep everyone in the loop with live progress updates.
💥 Best features
- Set automated alerts for upcoming deadlines so no one’s caught off guard
- Mark tasks as Complete, Delayed, In Progress, On Hold, or To Do to see what needs immediate attention
- Track project statuses as the week progresses to keep everyone informed
🔑 Ideal For: Social media marketing agencies with multiple client projects and freelancers juggling varied work schedules and deadlines.
💡 Pro Tip: Utilize project scheduling software tools like ClickUp to schedule multiple projects simultaneously and manage their timelines.
Here’s how ClickUp is making a difference for teams in the real world:
13. ClickUp Team Schedule Template
The last template we have is perfect for team scheduling. The ClickUp Team Schedule Template makes it easy to visualize and plan your team’s workload with real-time calendar views.
This time-blocking schedule enables you to align all tasks to balance workloads efficiently. It brings clarity and organization to your team’s work schedule. Therefore, it makes it easier to manage cross-functional teams and handle multiple rotating shifts.
💥 Best features
- Use the Calendar View to set task batching for individual hourly time blocks
- Create Milestones to stay on top of deadlines for the most important tasks
- Utilize Gantt charts and Dashboards to stay organized from start to finish
🔑 Ideal For: Remote teams and growing startups that need visibility into task ownership and proper workload distribution.
Summarize this article for me pleaseWrap Up Your Day the Best Way with ClickUp
If you’re tired of feeling like your to-do list is running your day, ClickUp is the game-changer you’ve been looking for. With its daily and monthly templates, you can organize and complete tasks, manage your time, and track progress, whether you’re working solo or leading a team.
These templates are designed to give you clarity and structure, helping you stay focused and in control of various tasks. Sign up on ClickUp today to explore these powerful templates and start making every minute count!
Everything you need to stay organized and get work done.
