How to Use Agile Project Management to Manage Your Team Better

This article was written by Sandra Larson, a professional writer from Elizabethan author and a project manager with many years of experience. In her job, Sandra has numerously applied various project management techniques. Agile project management is one of her recent discoveries, and, here, she shares her opinion on how it helps to manage teams better.

Agile methodology keeps gaining momentum. We bet that many of you have already heard about it, and some may even have already adopted some of its principles.

In a nutshell, Agile project management refers to an iterative approach to delivering a project throughout its life cycle. It concentrates on building your projects around motivated individuals, providing them with the tools, support, and environment they need to perform the task successfully.

In terms of business and project management, this methodology has plenty of benefits. Want to learn how this could help you? Continue reading!

cartoon animal saying we need a plan

Agile Methodology: The Core Values

Probably the best way to fully understand the concept behind this project management methodology is to read the Agile Manifesto, which includes a comprehensive guide to it. The manifesto outlines the main guiding principles and core values of Agile.

Here, we are going to give you a quick insight into the 4 core values to help you grasp the idea:

1. Individuals and interactions over processes and tools

The main principle of Agile states that individuals will always play a key role in project management in any of its forms. The manifesto emphasizes that relying heavily on processes and tools (no matter how advanced they get) often results in an inability to adjust to constantly changing circumstances. Therefore, the first of four core values of this methodology is to put individuals and interactions over tools and processes.

2. Working software over comprehensive documentation

The next value stresses the importance of working software over documentation. The idea behind it is to provide specialists with all they need to perform the job, not exceeding their load. For example, ClickUp provides its users with easy-to-use project management software to organize and execute your job with various templates!

3. Customer collaboration over contract negotiation

The third value highlights the role your customers play in the whole process. The Agile methodology approaches customers as one of the most powerful assets a company has and encourages teams to closely collaborate with their clients with a goal to ensure the high quality of the end product and satisfaction of customers’ needs.

4. Responding to change over following a plan

The last value is what really sets Agile apart from traditional project management techniques. Unlike other methodologies, it suggests not to follow a strict plan but rather praise a continues to change through the whole life cycle of a project. Simply put, it allows teams to evaluate and adjust their plan after each stage of the project.

Bonus: Read our guide on the best Agile tools for project management! đź’ś

How Can It Help Your Team Work Better?

The values, ideas, and principles of Agile project management can really help you manage your team better and ensure the success of your project.

Plenty of software development teams have switched to Agile project management and saw a wide range of benefits it gives. Here are the top most effective ways on how to use this methodology to your team’s benefit that we shaped based on our own experience:

1. Breaking the Process Into Stages

One of the key principles of this methodology is to break projects into smaller stages, also referred to as sprints. Such an approach can make the workflow more comfortable and boost productivity. This way, instead of focusing on a single end goal, the team can concentrate on performing separate fixed tasks and do better.

Another benefit of this approach is that it reduces the risks of project failure. Working in sprints throughout the whole project life cycle allows the team to analyze each step they make more accurately and immediately change the approach if something goes not as planned.

2. Prioritizing Tasks

Breaking the workflow into sprints, you can prioritize tasks based on their importance allowing your team to focus on things that matter. This approach makes it pretty clear for every team member what he or she has to do next, which ensures the continuity of the process.

This also makes progress easy to track.

3. Promoting Collaboration

One of the most significant benefits is that it encourages close collaboration both within the team and with the company’s customers. This fact allows teams to strengthen their corporate culture, boost teamwork, and, most importantly, deliver maximum value at the end of the project.

multiple people saying teamwork

4. Empowering Individuals

Agile project management is all about empowering people and providing them with everything they need to perform their job successfully. Needless to say, how providing your team with the needed tools and knowledge can influence their effectiveness and overall success of the project.

cartoon crab saying you'll need the right tools for the job

5. Integrating Planning with Execution

By doing so, you can create the right mindset for your employees that will enable them to respond to changing requirements effectively.

6. Encourage Self-Organization

Another way to use Agile to manage your team better is to encourage your team’s self-organization. One of the key principles of this methodology is to ensure a certain level of freedom inside a team and trust the specialists to get the job done.

Such an approach allows boosting motivation and productivity, not to mention that the best projects emerge from self-organized teams.

The Bottom Line

Agile project management focuses on delivering the highest value and ensuring customer satisfaction. It has numerous benefits for business and the project flow. It promotes sustainability and creates the right environment that provides experts with the support they need to get the job done.

In this article, we have shared some of the most effective ways to use this methodology to manage your team better. You can use these tips to move your team to Agile or opt for agile management training if you need more details. In any case, switching to this type of project management can help you to ensure the success of your projects and empower your team!

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