10 Best Project Management Software for Architects

Designing a building is no small feat. From managing client expectations and navigating building codes to coordinating with contractors and tracking project progress, architectural project managers have a lot on their plates. And let’s be honest—juggling all of this across emails, sticky notes, and scattered apps just doesn’t cut it anymore.

That’s where project management software for architects comes in.

In this blog, we’ll walk you through the 10 best project management tools designed to help architecture firms manage complex timelines, track tasks, and bring their boldest visions to life—without the chaos.

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Why Project Management Software for Architects has Become Essential?

Architectural projects today are more complex than ever. Timelines are tighter, client expectations are sky-high, and design teams are often distributed across locations and disciplines. Add in regulatory compliance, vendor coordination, and managing project documents with version control—and you’ve got a recipe for chaos. That is, unless you have a smart project management system for architects holding it all together.

This is where project management software makes a difference. It replaces scattered spreadsheets and messy email chains with a centralized, visual workspace to manage project management tasks, track milestones, and monitor dependencies in real time.

It’s not just about effective project management or team efficiency—it’s about consistently delivering high-quality architectural work without burning out your team.

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⭐ Featured Template

Architectural design is an intricate and time-consuming process. To get it right, you need to be organized, efficient, and have a plan. That’s why ClickUp created the Architectural Design Template just for you!

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Best Project Management Software for Architects at a Glance

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The 10 Best Project Management Software for Architects

With your budget, team, and must-have features in mind, use this list to guide your software search.

Follow along as we dive into the top project management tools for architects to find the software that best fits your needs.

1. ClickUp

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ClickUp is the AI-powered everything app for work designed to help architecture teams streamline every phase of their projects, from initial concepts to final delivery.

With over 15 customizable views (like Gantt, Calendar, and Workload), built-in time tracking, templates, and ClickUp Automations, ClickUp for project management simplifies complex workflows and centralizes collaboration.

ClickUp AI works across your entire project lifecycle. From drafting project plans, capturing meetings, and setting priorities, ClickUp AI frees you to focus on impact.

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🧰 Best for: Architects and firms seeking a customizable, visual, and collaborative project management solution.

👥 Team size: Individuals, small teams of 5–20, growing startups, mid-sized companies, enterprise-level organizations

💡 Ideal use case: Perfect for architecture firms managing cross-functional design and build workflows with multiple stakeholders, timelines, and approval steps.

✨ Best features

• Customize workflows to match your architectural project phases
• Use Gantt charts and time tracking to plan and track progress
• Assign tasks and collaborate with your team and clients in one place
• Share, review, and manage drawings and files with version control
• Integrate with design tools and cloud storage for easy access to assets
• Communicate instantly with real-time comments and ClickUp Chat
• Monitor deadlines, budgets, and progress with ClickUp Dashboards

👍 Pros

“What I like best about ClickUp is its customization and flexibility. Whether it’s creating tailored workflows for different teams, using custom fields to track specific project details, or automating repetitive tasks.”
— G2 reviewer

👎 Cons

“It usually takes time to learn all the features in this product. Sometimes, when looking for specific tasks or information, you have to check whether any filters are applied, which can be a bit confusing.“
— Capterra reviewer

💰 Pricing

⭐ G2 & Capterra reviews

• Capterra: 4.7/5 (3,500+ reviews)
• G2: 4.7/5 (5,400+reviews)

2. Monograph

Monograph is a project management platform designed specifically for architecture and engineering (A&E) firms. It offers tools for project planning, budgeting, time tracking, and invoicing, all within a user-friendly interface. With features like Gantt charts, real-time budget tracking, and QuickBooks integration, Monograph aims to optimize workflows and reduce administrative overhead for design professionals.

🧰 Best for: Architecture and engineering firms seeking a specialized project management solution tailored to their industry.

👥 Team size: Small to mid-sized firms (2–50 employees)

💡 Ideal use case: Ideal for A&E firms looking to consolidate project management and financial tracking into a single platform.

✨ Best features

• Visual Gantt charts for phase-based project planning
• Real-time budget and expense tracking
• Integrated time tracking and invoicing
• QuickBooks Online integration for streamlined accounting

👍 Pros

“Almost everything is pretty intuitive and easy to figure out in a short amount of time, without the need to try and customize.”
— Reddit user

👎 Cons

“The layouts are very bulky and cartoonish which leads to lots of scrolling to find what you are looking for sometimes.”
— Reddit user

💰 Pricing

• Custom pricing

⭐ G2 & Capterra reviews

• Capterra: 4.5/5 (230+ reviews)
• G2: 4.5/5 (30+ reviews)

3. Newforma

Newforma is a project information management (PIM) platform built for architecture, engineering, and construction (AEC) professionals managing complex projects. It centralizes project data, streamlines project management processes, and enhances collaboration among project teams—whether you’re working from the office or the field. With features like document management systems, email integration, submittal tracking, and RFIs, Newforma helps teams organize, access, and share critical project documents across all parties involved in a project.

🧰 Best for: AEC firms seeking a robust PIM solution to manage complex project data and communications.

👥 Team size: Mid-sized to large firms (50–500+ employees)

💡 Ideal use case: Ideal for firms managing multiple large-scale projects requiring centralized document control and streamlined communication.

✨ Best features

• Comprehensive document and email management
• Integrated submittal and RFI tracking
• Seamless collaboration tools for internal and external stakeholders
• Advanced search capabilities across all project data

👍 Pros

“Easy to keep project construction management organized.”
— G2 user

👎 Cons

“It is very slow. Any time you click a button, the program takes 10 secs to open and you are not sure if it is actually doing something.”
— G2 user

💰 Pricing

• Custom packages

⭐ G2 & Capterra reviews

• G2: 4.0/5 (90+ reviews)
• Capterra: 3.8/5 (13 reviews)

4. Outplanr

Outplanr is a project and resource management tool designed to turn static to-do lists into actionable daily work plans. It supports managing architectural projects by offering real-time resource allocation, workload balancing, shared events, and activity logging. These features help project managers visualize capacity, assign tasks efficiently, and track progress across multiple projects. With native integrations to tools like Asana, Slack, and Google Calendar, Outplanr ensures your team stays connected, organized, and aligned on project goals.

🧰 Best for: Teams seeking a straightforward project and resource management solution with real-time workload visualization.

👥 Team size: Small to mid-sized teams (3–50 users)

💡 Ideal use case: Ideal for teams aiming to balance workloads and manage tasks across multiple projects without the complexity of full-scale project management software.

✨ Best features

• Visual workload balancing to monitor team capacity
• Real-time task progress tracking
• Integration with Asana, Slack, and Google Calendar
• Time tracking and reporting against estimates

👍 Pros

“It helps in managing multiple task at a time, assigning task to resources, and sharing content or files within team.”
— G2 reviewer

👎 Cons

“Updates made to the projects in Outplanr are not visible quickly, need to wait for long. “
— G2 reviewer

💰 Pricing

• Custom pricing

⭐ G2 & Capterra reviews

• G2: 4.3/5 (20 reviews)
• Capterra: 4.3/5 (10+ reviews)

5. ArchiSnapper

ArchiSnapper is a field reporting and punch list app built for architects, engineers, and contractors managing on-site work. It simplifies project documentation by letting users capture site photos, annotate drawings, and generate professional reports—all from a mobile device. With features like voice-to-text, customizable checklist templates, and real-time collaboration tools, ArchiSnapper helps teams document architectural projects faster and more accurately. It’s a powerful addition to your toolkit for managing project progress and ensuring nothing slips through the cracks.

🧰 Best for: AEC professionals seeking a mobile solution for efficient field reporting and punch list management.

👥 Team size: Small to mid-sized teams (5–50 users)

💡 Ideal use case: Ideal for teams conducting frequent site inspections and needing to generate and share reports quickly from the field.

✨ Best features

• On-site photo capture with annotations
• Voice-to-text note-taking
• Customizable checklist templates
• Real-time collaboration and report sharing

👍 Pros

“It is easy to set up, simple in use and it’s just a very useful time-saving solution.”
— Capterra reviewer

👎 Cons

“It takes some time to synchronize the reports to the online account depending on your internet connection & speed.”
— Capterra reviewer

💰 Pricing

• Pricing starts at $29 per user/month; 14-day free trial available

⭐ G2 & Capterra reviews:

• G2: Not enough reviews
• Capterra: 4.6/5 (40+ reviews)

6. Xledger

Xledger is a cloud-based ERP solution that simplifies financial management and project planning for organizations of all sizes—including architecture firms handling complex billing structures and resource allocations. It combines accounting, budgeting, project management, and reporting tools into a single platform. With real-time data access, automated workflows, and visibility into project expenses and profitability, Xledger helps teams make informed decisions while staying on top of their project budgets.

🧰 Best for: Organizations seeking a scalable, cloud-based ERP system to manage financial operations and projects.

👥 Team size: Mid-sized to large organizations (50–500+ employees)

💡 Ideal use case: Ideal for companies aiming to consolidate financial processes, project accounting, and reporting into a single, cloud-based platform.

✨ Best features

• Automated project accounting and invoicing
• Real-time financial reporting and dashboards
• Multi-currency and multi-entity management
• Integrated budgeting and forecasting tools

👍 Pros

“User-friendly interface and intuitive design. Even users with limited accounting experience can quickly learn how to use the software”
— Capterra reviewer

👎 Cons

“I found the filters and reports to be less intuitive, requiring some extra effort to navigate effectively.” 
— Capterra reviewer

💰 Pricing

• Custom pricing

⭐ G2 & Capterra reviews

• G2: 4.5/5 (10+ reviews)
• Capterra: 4.7/5 (6 reviews)

7. Heeros

Heeros PSA is an all-in-one professional services automation platform designed to streamline operations for project-based businesses. It integrates project management, time tracking, invoicing, CRM, and resource planning into a single, cloud-based solution. With real-time insights into project profitability and resource utilization, Heeros PSA empowers teams to manage projects efficiently and make informed decisions.

🧰 Best for: Project-based businesses seeking an integrated platform for managing projects, finances, and resources.

👥 Team size: Small to mid-sized teams (5–100 users)

💡 Ideal use case: Ideal for firms aiming to consolidate multiple business functions, such as project management, time tracking, and invoicing, into a unified system for enhanced efficiency and profitability.

✨ Best features

• Real-time project tracking with profitability analysis
• Integrated time tracking and invoicing
• CRM functionalities with sales pipeline management
• Resource planning and utilization monitoring

👍 Pros

“A clear and clean user interface with features that speed up my tasks.”
— Capterra reviewer

👎 Cons

“We have had problems integrating our accounting with the system.”
— Capterra reviewer

💰 Pricing

• Custom plans

⭐ G2 & Capterra reviews

• Capterra: Not enough reviews
• G2: Not enough reviews

8. Teamwork

Teamwork is a project management platform designed to help teams plan, execute, and deliver client work efficiently. It offers features like task management, time tracking, budgeting, and collaboration tools, all within an intuitive interface. With customizable workflows and robust reporting capabilities, Teamwork enables teams to manage projects from inception to completion, ensuring transparency and accountability throughout the process.

🧰 Best for: Agencies and service-based teams looking for a comprehensive project management solution tailored to client work.

👥 Team size: Small to mid-sized teams (5–100 users)

💡 Ideal use case: Ideal for agencies managing multiple client projects simultaneously, requiring detailed time tracking, budgeting, and client collaboration features.

✨ Best features

• Comprehensive task and project management tools
• Built-in time tracking and invoicing
• Customizable dashboards and reporting
• Client access with permission controls

👍 Pros

“Dashboards, Gantt charts, and workload views give a clear picture of where everything stands—great for managers and clients alike.”
— G2 reviewer

👎 Cons

“The mobile experience can feel clunky compared to the desktop version—some features are harder to navigate or simply unavailable.”
— G2 reviewer

💰 Pricing

• Custom pricing; free trial offered

⭐ G2 & Capterra reviews

• G2: 4.4/5 (1,000+ reviews)
• Capterra: 4.5/5 (700+ reviews)

9. TeamGantt

TeamGantt is a user-friendly architecture project management software built around visual Gantt chart planning. It’s especially helpful for architectural project management, where schedules shift, milestones overlap, and multiple stakeholders need visibility. With drag-and-drop scheduling, multiple project views (Gantt, calendar, list, and Kanban), and built-in time tracking, TeamGantt helps every project manager stay organized. Features like workload management, resource planning, and custom templates allow teams to plan effectively, track project progress, and stay aligned through every project phase.

🧰 Best for: Teams seeking an intuitive Gantt chart-focused project management solution.

👥 Team size: Small to mid-sized teams (3–50 users)

💡 Ideal use case: Ideal for teams that prioritize visual project planning and need to manage tasks, timelines, and resources in a centralized platform.

✨ Best features

• Drag-and-drop Gantt chart scheduling
• Multiple project views: Gantt, calendar, list, and Kanban
• Workload and resource management
• Time tracking and reporting
• Project templates for quick setup

👍 Pros

“It helps with interactive Gantt charts, which provide a clear visual representation of project timelines and dependencies.”
— G2 reviewer

👎 Cons

“Sometimes the customization options for Gantt charts are limited, making it difficult to tailor the charts to their specific needs.”
— G2 reviewer

💰 Pricing

• Pricing details available upon request; free trial offered

⭐ G2 & Capterra reviews

• Capterra: 4.6/5 (200+ reviews)
• G2: 4.8/5 (800+ reviews)

10. Basecamp

Basecamp is a straightforward project management and team collaboration tool that helps simplify internal communication and task management. It combines to-do lists, message boards, schedules, and document management into a single platform—making it easier for project teams to stay aligned, share updates, and meet their project goals. With its clean interface and easy-to-learn features, Basecamp is a solid option for small architecture firms and studios looking for a no-frills solution to manage project management tasks and team discussions in one place.

🧰 Best for: Teams seeking a simple, all-in-one project management and communication tool.

👥 Team size: Small to mid-sized teams (5–100 users)

💡 Ideal use case: Ideal for teams that prioritize straightforward project management and internal communication without the need for complex features or extensive customization.

✨ Best features

• To-do lists for task management
• Message boards for team discussions
• Integrated schedule/calendar for tracking deadlines
• File and document sharing
• Real-time group chat (Campfire)
• Automatic check-in questions to keep teams engaged

👍 Pros

“Automation takes things to a new level: tasks that once took hours to complete now resolve themselves..”
— G2 reviewer

👎 Cons

“When we work on very large projects with many real-time updates, sometimes you notice that the platform slows down a bit”
— G2 reviewer

💰 Pricing

• Free plans
• Custom paid plans start at $15/user/month

⭐ G2 & Capterra reviews

• Capterra: 4.3/5 (14,000+ reviews)
• G2: 4.1/5 (5,300+ reviews)

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Choose the best Project Management Software for Architects

Project management software is essential for architects to efficiently manage architectural projects, collaborate across disciplines, and meet tight deadlines. From tracking tasks and budgets to aligning the entire project team around shared project goals, the right tool makes all the difference.

Among the many options out there, ClickUp stands out as the best project management software for architects. With built-in AI, customizable features, and integrations that support everything from project documentation to resource management, ClickUp helps you stay on top of every detail—no matter how complex the project.

Whether you’re managing multiple architecture projects, coordinating with clients and contractors, or simply trying to improve project coordination and clarity, ClickUp provides the flexibility, transparency, and control you need to deliver successful project management outcomes—every time.

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