2-2-3 Schedule

  • Great for beginners
  • Ready-to-use, fully customizable Subcategory
  • Get started in seconds
Template Level
ClickUp templates.
Assign teams in shifts using the 2-2-3 Schedule Template. Also known as the Panama Schedule, this template rotates 4 teams in a 28-day cycle to cover a 24/7 operations that is followed by some industries.

The 2-2-3 schedule is an incredibly popular and effective way to manage shifts in the workplace. With this template you can easily assign shifts, manage time off requests, and track overtime hours - all from one place!

ClickUp's 2-2-3 Schedule Template helps you:

  • Easily plan and visualize your team's weekly schedule
  • Prioritize tasks and projects with the help of ClickUp's hierarchical task lists
  • Streamline communication by assigning tasks directly to team members

Whether you're managing a restaurant, retail store, or other business requiring shift scheduling, ClickUp's 2-2-3 Schedule Template will help you get organized quickly. Get started today and see how easy it is to manage your team’s shifts!

Benefits of a 2-2-3 Schedule Template

Using a 2-2-3 schedule template can help you organize your time more efficiently and effectively. Benefits of using a 2-2-3 schedule include:

  • Consistency and predictability for both employers and employees
  • Better rest and recovery for those working long shifts
  • The ability to plan ahead effectively, leading to improved productivity
  • Cost savings due to a more efficient use of personnel and resources

Main Elements of a 2-2-3 Schedule Template

ClickUp's 2-2-3 Schedule Template is designed to help you manage team shifts. This List template includes:

  • Custom Statuses: Create tasks with custom statuses such as Complete, In Progress, and To Do to keep track of the progress of each shift
  • Custom Fields: Categorize and add attributes such as Cook, Attendance, Cashier, Shift, and Day of the Week to manage your team shifts and easily visualize the schedule
  • Custom Views: Open 3 different views in different ClickUp configurations, such as the Team Schedule, Getting Started Guide, and Calendar Schedule so that all the information is easy to access and organized
  • Project Management: Improve shift management with time tracking, tagging, comments, and automations

How to Use a 2-2-3 Schedule Template

The 2-2-3 schedule is a great way to stay organized and productive in your day-to-day activities. Here are the steps to follow to use the 2-2-3 schedule template in ClickUp:

1. Set your goals

Before creating your 2-2-3 schedule, it's important to define your goals for the day. What tasks do you need to accomplish? What are your priorities? Making a list of your goals for the day will help you determine how to structure your day.

Create Goals in ClickUp to track the progress of your tasks and stay on track with your goals.

2. Break down tasks into manageable chunks

Once you have a list of goals, break them down into smaller chunks. This will make them easier to manage and will keep you from getting overwhelmed.

Create tasks in ClickUp to break down your goals into manageable chunks.

3. Schedule your tasks

Now, it’s time to create your schedule. Start by assigning a time for each task. Make sure to leave enough time for breaks and meals.

Use the Calendar view in ClickUp to schedule all of your tasks for the day.

4. Group tasks into two-hour blocks

Once all the tasks have been assigned a time, group them into two-hour blocks. This will make it easier to focus on one task at a time and get more done in less time.

Use Board view in ClickUp to group tasks by two-hour blocks.

5. Set reminders and deadlines

For each task, set a reminder (if needed) and a deadline. This will help keep you on track and ensure that you don't miss any important deadlines.

Use Automations in ClickUp to set reminders and deadlines for each task.

6. Review your progress

At the end of the day, take some time to review your progress. What went well? What could have gone better? Did you complete all of your tasks.

Use Dashboards in ClickUp to review your progress and track your performance.

Get Started with ClickUp's 2-2-3 Schedule Template

Shift workers can use this 2-2-3 Schedule Template to help everyone stay on the same page when it comes to scheduling shifts and managing employee workloads.

First, hit “Add Template” to sign up for ClickUp and add the template to your Workspace. Make sure you designate which Space or location in your Workspace you’d like this template applied.

Next, invite relevant members or guests to your Workspace to start collaborating.

add new template customization

Now you can take advantage of the full potential of this template to create a productive 2-2-3 schedule:

  • Use the Team Schedule View to assign tasks to team members and identify who is responsible for each task
  • The Getting Started Guide View will help you understand the basics of the 2-2-3 schedule and make sure everyone is on the same page
  • The Calendar Schedule View will give you an overview of the tasks and help you plan out your schedule
  • Organize tasks into three different statuses: Complete, In Progress, To Do, to keep track of progress
  • Update statuses as you progress through tasks to keep stakeholders informed of progress
  • Hold regular meetings to discuss progress and any issues
  • Monitor and analyze tasks to ensure maximum productivity

Get Started with Our 2-2-3 Schedule Template Today

Related Templates

Template details