You know how true this is if you’ve ever managed multiple projects. Deadlines don’t pause, tasks pile up, and keeping everyone aligned can feel like a never-ending juggling act. When communication slips or things get disorganized, projects start falling apart.
To stop that from happening, you need a project management software. Simply put, the right project management tool can keep everything running smoothly, so you’re not constantly chasing updates or putting out fires. That’s where Trello and Monday.com come in.
Both tools help streamline workflows, improve collaboration, and boost efficiency—but they go about it differently. In this post, we’ll break down their usability, features, and pricing to help you determine which fits your workflow best.
Oh, and if you’re wondering if there’s an option that gives you the best of both worlds (and then some), stick around till the end. 😉
Trello vs. Monday: Which Tool Fits Your Workflow Best
What Is Trello?
Trello, acquired by Atlassian in 2017, is a powerful project management tool that helps teams easily organize projects and track progress. Built around a Kanban-style system, Trello’s boards provide a flexible way to plan, manage tasks, and collaborate effectively.
In addition to its intuitive board system, Trello offers a range of features, including automation, integrations, power-ups, and templates. These tools simplify workflows and enhance team productivity, making project management easier on any scale.
Bonus: Trello Vs. ClickUp
Trello features
Let’s explore Trello’s key features and capabilities in detail.
Feature #1: Kanban boards
Trello turns scattered ideas into action with a simple, structured Kanban board. Inside it, you’ll find Boards, Lists, and Cards to make visual task management effortless.
A Trello Board is your project’s home base, giving you a high-level view of everything in one place. Within each board, Lists help structure tasks into different stages, such as To-Do, In Progress, and Completed. This setup makes it easy to track progress and keep things moving forward without losing sight of what needs to be done.
Cards are where the real action happens. Each card represents a task, idea, or piece of work. To streamline your workflow, you can add descriptions, due dates, attachments, checklists, and even automation.
Adding to the list are Card Covers, which have eye-catching images or vibrant colors for quick categorization.
Feature #2: Map view
Trello offers multiple views to help you visualize your projects in a way that suits your workflow. Among them, the Map View stands out as a game-changer, especially for location-based tasks.
It enables users to associate cards with specific geographical locations, integrates with Google Maps, and allows users to add particular addresses or coordinates to their cards.
You can add locations by typing them manually or searching for an address through Google Maps. This makes it ideal for in-person meetings and managing tasks across offices or locations.
Feature #3: Automation
Butler, Trello’s built-in automation tool, lets you automate recurring tasks so that you can focus on the more important ones. To cut to the chase:
- Set up rules that automatically trigger actions based on events. For example, automatically moving a card to a “Done” list once all checklist items are checked off
- Create personalized buttons that trigger multiple actions on your cards or the entire board with a single click
- Butler can connect Trello with other tools, sending emails or triggering actions in other software when specific events occur in Trello
Trello pricing
- Free Forever
- Standard: $5 per user per month, billed annually
- Premium: $10 per user per month, billed annually
- Enterprise: Custom pricing
🔍Did You Know? The Gantt chart, a staple in project management for visualizing schedules, was developed by Henry Gantt in the 1910s. It’s incredible to think how so much of what we see today was originally thought back decades ago!
Summarize this article for me pleaseWhat Is Monday.com?
Monday.com, a major Trello alternative, is a flexible work management software that boasts highly customizable workflows, automation, and integrations.
It’s a cloud-based platform that helps teams in project planning, workflows, and custom applications. Launched initially as Dapulse in 2012, it rebranded to Monday.com in 2017.
With this tool, you can visualize progress with boards, timelines, and Gantt charts, making it easy to track milestones and deadlines.
Monday.com features
Going deeper into our Trello vs. Monday comparison, let’s explore the top features of Monday.com. 👇
Feature #1 Create and connect boards
Monday.com offers multiple ways to organize and visualize your work, with Boards at the core. These flexible workspaces let you structure tasks, projects, and workflows with Custom Fields like priority levels, deadlines, owners, and budget estimates.
What makes it even more powerful is its multiple views. You can switch between Table, Kanban, Gantt, Calendar, and more to get the best perspective on your work.
Plus, the Boards Search feature lets you quickly find tasks, updates, or team members across all your boards. Connect Boards allows you to link multiple boards together, with the Mirror Column syncing real-time updates across them.
Feature #2: WorkForms and WorkDocs
WorkForms is Monday.com’s built-in form builder that helps you collect and organize information effortlessly. Whether you need to gather customer feedback, process job applications, or manage internal requests, you can easily customize fields and set required questions using WorkForms.
Responses automatically become structured data on your boards, so you don’t have to sort through endless emails or spreadsheets.
Similarly, it also offers WorkDocs, a collaborative space where your team can brainstorm, plan, and document ideas in real time. Unlike regular docs, WorkDocs connect directly to your boards, so you can embed live data, tag teammates, and turn notes into action items without switching tools.
Feature #3: AI and automation
Monday.com is bringing AI into the heart of work with built-in automation, intelligent insights, and AI-powered assistants.
At the core is the AI Assistant, handling everything from generating content to automating routine tasks. Then there’s AI Workflows, which automate complex processes like flagging urgent messages or routing sentiment-based tasks.
For even deeper automation, AI Blocks let you extract key details, refine text, and surface insights without lifting a finger. It also packs several more features into AI and automation, like:
- AI digital workers
- Project analyzer
- Sales advisor
- AI service agent
Monday.com pricing
- Free Forever
- Basic: $9/seat/month
- Standard: $12/seat/month
- Pro: $19/seat/month
- Enterprise: Custom pricing
Summarize this article for me pleaseTrello Vs. Monday: Features Compared
Now let’s see how Trello stacks against Monday.com in a head-to-head comparison of features.
| Feature | Trello | Monday |
| Ease of use | Simple, intuitive user interface that follows a minimalistic approach | Takes a bit more learning because of its advanced features |
| Task management | Centered around boards, lists, and cards; lacks features such as timelines, task dependencies, time tracking, or complex workflows | Offers sophisticated task management options, including customizable columns, dependencies, time tracking, and status tracking. |
| Collaboration | Allows team members to tag people, comment on cards, and attach files, but lacks real-time chat | Offers stronger collaboration features, including task comments, mentions, or updates |
| Automation | Offers automation capabilities through Butler | Has automation capabilities, allowing users to set up triggers and actions across various parts of the platform |
| Integrations | Integrations with other tools through Power-ups | Offers a broad set of integrations, including with Slack, Google Drive, Microsoft Teams, Zoom, and Zapier |
| Reporting and analytics | Basic reporting tools through Power-Ups | Customizable dashboards, real-time reports, and analytics |
| Templates | Simple, prebuilt templates | Industry-specific, customizable templates |
| AI | Helps with writing task descriptions and correcting spelling and grammar | Helps with data extraction, categorization, sentiment analysis, writing, and rephrasing emails |
Let’s dig in a little deeper and check out the finer details to help you pick the right one ⬇️
Feature #1: Task management
Trello keeps task management simple with boards, lists, and cards. Each card is a task, and you can easily drag it between lists as work progresses.
While super visual, it’s missing some advanced features like task dependencies, timelines, and complex project workflows. If you need those, you’ll have to rely on third-party Power-Ups to fill in the gaps.
In contrast, Monday.com provides much more sophisticated task management options, including customizable columns, dependencies, time tracking, and status tracking.
This allows for more detailed workflows, task dependencies, and subtasks, making it better suited for all types of projects.
🏆Winner:
Clearly, Monday.com wins here because of its ability to provide a holistic set of task management features, especially for complex, large projects that need granular tracking.
Feature #2: Automation
Trello’s automation, powered by Butler, lets you set up rules, triggers, and scheduled actions—great for handling repetitive tasks like moving cards and sending alerts.
At the same time, Monday.com’s automation offers pre-built templates and custom workflows to streamline task assignments, status updates, and integrations.
🏆Winner:
It’s a tie! Both Trello and Monday.com go deep, providing automation depending on your need!
Feature #3: AI
Trello has stepped up its game by integrating Atlassian Intelligence (AI), offering features like task summarization, due date management, and sub-task creation to help users stay organized. It’s a solid addition, especially for those who want a bit of automation without complicating their workflow.
Monday.com, however, takes AI a step further. Its AI Blocks feature offers powerful automation, handling data extraction, categorization, sentiment analysis, and task summarization.
🏆 Winner:
Monday.com takes the crown here with its broader AI toolkit, making automation more powerful and built-in rather than just an add-on.
Summarize this article for me pleaseTrello Vs. Monday on Reddit
We went to Reddit to see what people thought about Trello vs. Monday. When you search Trello vs. Monday on Reddit, many users agree that Trello best suits small teams and personal task management.
One user wrote,
Another Reddit user feels,
When it comes to Monday.com vs. Trello, the same previous Reddit user notes that Monday.com is the better choice if you are looking for advanced project management features.
He says,
Another user shares,
Summarize this article for me pleaseMeet ClickUp—The Best Alternative to Trello Vs. Monday
Trello and Monday.com are both good choices for tracking projects. However, they both have limitations when it comes to comprehensive work management.
That’s where you need a breakthrough; something that bridges the gap both the tool creates.
ClickUp, the everything app for work, simplifies project management by bringing everything your team needs in one place. Instead of bouncing between different tools, it keeps tasks, communication, automation, and AI organized and in sync.
ClickUp’s One Up #1: Project and task management
What’s so great about ClickUp for Project Management is its flexibility. Whether you’re working on a large project with several moving parts or just managing a few daily tasks, it adapts to fit your workflows.
Here’s what you’ll get with this project management solution 👇
- Choose from 15+ ClickUp Views such as List, Board, Gantt, and Calendar to visualize your project in the way that works best for you
- Organize tasks by priority, add Custom Fields, set deadlines, and track progress with ease using ClickUp Tasks
- Set measurable goals, track progress, and align team efforts with company objectives with ClickUp Goals
- Visualize all your project data in one place with ClickUp Dashboards and access 50+ customizable widgets for tracking goals, milestones, timelines, team capacity, workloads, and more
- Track time on any device with built-in time tracking with ClickUp Time Tracker and connect it directly to your tasks
With these advanced features, ClickUp provides an all-in-one platform for managing projects and helping improve workplace collaboration.
ClickUp’s One Up #2: Real-time collaboration
ClickUp is more than task management. It’s built to enhance your team’s collaboration.
ClickUp Docs lets you create, share, and collaborate on documents with your team in real time. It fits perfectly into your workflows, making everything from planning to feedback a breeze.
In a nutshell:
- Work on the same document with your teammates simultaneously, with changes appearing instantly, so there’s no waiting for updates or version confusion ✅
- Leave comments on specific sections, tag teammates with @mentions, and have conversations right inside the document to ask questions or provide feedback without switching tools ✅
- Save time with ready-to-use templates for project plans, meeting notes, SOPs, knowledge bases, and more (no need to start from scratch) ✅
- Connect Docs directly to tasks, projects, or workflows, ensuring critical information is always linked to actionable work in one place ✅
Use this ClickUp Docs cheatsheet made just for you:
- AI-support: /ai
- Color-coded banners: /banner
- Headings for structure: /h1, /h2, /h3
- Text styling: /bold, /italic, /underline, /strikethrough, /code
- Highlight text: /highlight
- Clickable buttons: /button
- Tables for structured data: /table
- Dividers to separate sections: /divider
- Table of contents (sticky): /tableofcontents
- Bookmarks for quick jumps: /bookmark
- Embed images or files: /attachment
- Syntax-highlighted code blocks: /codeblock
- Quick bullets and checklists: /bulleted list, /numbered list, /checklist
- Quotes for emphasis: /quote
When managing projects, the last thing you want is to jump between multiple platforms just to communicate. Stopping mid-task to check messages in one tool, update documents in another, and track progress elsewhere slows everything down.
📮ClickUp Insight: 83% of knowledge workers rely primarily on email and chat for team communication. However, nearly 60% of their workday is lost switching between these tools and searching for information.
With an everything app for work like ClickUp, your project management, messaging, emails, and chats all converge in one place! It’s time to centralize and energize! With ClickUp Chat by your side, you don’t need to switch apps to update your team. Message your team without leaving the platform, and don’t lose any context.
ClickUp Chat, a real-time messaging tool within ClickUp, lets you communicate instantly with your team without leaving the platform. Whether you’re chatting one-on-one or in a group, it facilitates real-time collaboration and keeps everyone aligned.
In short:
- Message with your team instantly, discuss tasks, updates, or any questions you have on the spot
- Create group chats for teams or projects, or message someone directly for more focused conversations
- Use emojis like a 👍 or 🔥 to show appreciation, ✅ to confirm a task, 👀 to indicate you’re reviewing something, and 🎉 to celebrate a win
- Mention tasks directly in the chat so everyone knows what you’re discussing and can easily access the task
- Share files, images, or links directly in the chat to make collaboration smoother
- Find past conversations, decisions, or shared files quickly with ClickUp Connected Search
ClickUp’s One Up #3: Automations
Use ClickUp Automations to optimize workflows, tackle project tasks, manage project hand-offs, and more.
Here’s what you can do with ClickUp’s automation capabilities:
- Automate repetitive work with 100+ pre-built automation templates. From assigning tasks based on availability to updating statuses and priorities and even moving lists, set it once and let ClickUp Automations handle the rest
- Keep an eye on every automation in one place. Audit logs track every action, showing you the automation name, status, execution time, and more so you can verify details and tweak settings on the fly
And if you feel creating automation from scratch is too time-consuming, just ask ClickUp Brain.
- Find anything in seconds. Ask Brain anything about docs, wikis, tasks, and workflows, and let it pull precisely what you need when you need it
- Write better, faster. Whether you’re drafting, editing, or summarizing, Brain understands your work context and helps you create clear, concise content effortlessly
Finally, integrate ClickUp Automations with your existing tech stack, such as HubSpot, GitHub, and Twilio, to automate tasks across your entire workspace from one place.
For example, integrate ClickUp Automations with Gmail to automatically send updates via email and keep partners and vendors in the loop.
Summarize this article for me pleaseStreamline Your Workflows and Improve Productivity With ClickUp
As this Trello vs. Monday.com comparison shows you, both Trello and Monday are solid tools for organizing tasks and collaborating with teams. However, they each have their own limitations when it comes to comprehensive work management.
Trello’s simplicity is great for basic project management, and Monday’s versatility can accommodate a range of workflows. However, ClickUp outshines them for teams looking for an all-in-one solution that combines task management, documentation, collaboration, and automation.
With robust features like ClickUp Docs and ClickUp Chat for seamless collaboration and AI-powered task automation capabilities, ClickUp is the best choice for those seeking an efficient workflow without the toggle tax!
Try ClickUp for free today and experience why it’s the ultimate tool for boosting productivity and managing your work.
Everything you need to stay organized and get work done.
