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How Purple Software's CDO Got Five Teams Reading One AI Workspace

Industry: Technology | Employees: 20+ | Use case: Software Development

Purple Software builds custom software and AI digital staff for clients like Red Bull and LOLC Finance out of Colombo, Sri Lanka, and its CDO, Bimal Sirisena, was watching his own project managers spend several hours a week writing tasks and summarising updates by hand. Project management, engineering, QA, HR, and sales and marketing now run in one ClickUp workspace, where ClickUp Brain turns a wall of project activity into a clear summary and a list of what is still pending.

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Hear from our ClickUp Ambassador at Purple Software

"Our project management, engineering, QA, HR, and sales and marketing teams all work in one ClickUp workspace now, so nobody is chasing five different places for a project update.

Bringing our projects, teams, and day-to-day work into one place makes it much easier to stay organized and get things done."

Bimal Sirisena, CDO, Purple Software

AT A GLANCE

What five teams stopped doing by hand

Purple Software runs project management, engineering, QA, HR, and sales and marketing in one ClickUp workspace. The summarising, task writing, and status checking that used to sit with project managers now starts with ClickUp AI, and the Super Agents and workflows behind it were built on Purple's existing delivery process rather than around a new tool. Setup was quick. Refinement has been continuous.

5 teams

Project management, engineering, QA, HR, sales, and marketing in one workspace

Several hours a week

Manual task writing and status summarising, now AI-assisted

AI Workflows live

Built using natural language for existing delivery workflows

Before ClickUp : The hand-written status update, five teams over

Before ClickUp Brain and Super Agents, most of this work ran on people. Project managers and team members wrote tasks, summarised updates, organised information, and checked project details themselves, across five functions and a client roster spanning the US, UK, Germany, Singapore, and Australia. It was repetitive, and it could take several hours each week. To learn where a project stood, somebody read the whole thing first. The work always got done. It just got done twice.

After ClickUp : Brain summarises, one workspace holds the record

One workspace now holds the delivery record. All five teams work inside it, and ClickUp AI drafts and improves task content, summarises where a project stands, and surfaces what is still pending. On a project carrying a heavy update history, that replaces a manual pass through every task. The agents and workflows were built from scratch on Purple's existing process, so the tool bent to the delivery model rather than the reverse. For a company selling operational clarity to Red Bull and LOLC Finance, running its own delivery this way is the strongest reference it has.

Off-Script with ClickUp

Q: What's the most surprisingly useful thing ClickUp Brain or a Super Agent has done for your team?

A: "It surprised us how quickly ClickUp Brain can turn a lot of project information into a clear summary and actionable tasks. It saves a lot of time when catching up on multiple projects."

Bimal Sirisena, CDO, Purple Software

About Purple Software

Purple Software is a custom software company founded in 2020 and headquartered in Colombo 03, Sri Lanka, with additional offices in Dover, Delaware and Dubai. It builds custom intelligent software and AI Digital Staff designed to remove manual work and operational bottlenecks for clients rather than replace their people. Its portfolio includes a Student Marketeers application for Red Bull, an iPay plugin for LOLC Finance, and a case management system for the Commercial High Court of Colombo. The company reports more than 70 projects delivered and roughly 1,600 hours saved per month across its client base, with a team of about 23 working across Sri Lanka, Italy, and the UAE.

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