Free Username and Password Templates to Stay Organized 

We’ve all been there—staring at a login screen, certain we knew the password… until we didn’t.

There’s very interesting research done by psychologist Jelena Mirkovic that explains why people forget passwords: memorability often conflicts with security. 

Users either create weak passwords based on personal information or strong passwords that they reuse across multiple accounts, both of which are risky habits. The solution to this dilemma is simple—you can use a password template. 

These documents help you organize all your passwords and login information in a single place.

In this article, we’ll discuss the best free printable password templates you can use for your work and personal use.

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Top Password Templates at a Glance

Here’s a summary table of the best password templates:

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What are Password Template Free Downloads?

A password template is a pre-designed document, often a spreadsheet like Excel or Google Sheets, that helps you organize and keep track of all your login information for websites, apps, and online accounts in a secure place.

Password templates include fields for usernames, passwords, URLs, and sometimes security questions or notes. They help you keep track of all your passwords in a structured format for personal use, which reduces the need to memorize or reuse them.

This is how they work:

✅ Provides a structured format to organize and store passwords

✅ Can be saved in a secure place with password protection

✅ Allows centralized access to all your login information

✅ Supports customization for different accounts and categories

✅ Offers a simple, printable alternative to a password manager

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What Makes a Good Password Template?

A good password template should help you create passwords that are both strong and easy to remember.

Here are some tricks you can use:

• Go for at least 12 to 15 characters per password
• Mix uppercase, lowercase, numbers, and symbols
• Skip obvious patterns or easy guesses like “123456”
• Always use different passwords for different accounts
• Try passphrases that you’ll remember but no one else can guess

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10 Best Free Password Templates

Let’s get started!

Here are 10 of the best password template free downloads to help you keep track of all your passwords safely and stay organized across different accounts.

1. ClickUp List Template

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Managing a growing list of login credentials—across personal accounts, work, or clients—can quickly become chaotic.

The ClickUp List Template gives you a structured system to organize passwords without needing a separate password manager. It also helps you categorize and organize your passwords in order of importance and priority.

✅ Why you’ll love this template

• Break down complex login data into organized, easy-to-access lists
• Categorize accounts by banking, business tools, social media, or clients
• Create recurring lists for regular security checks and renewal reminders
• Prioritize sensitive accounts with custom tags or labels
• Share lists with team members while controlling access permissions

2. ClickUp Asset Management Template

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When you manage sensitive data, subscriptions, or licenses, treating passwords as digital assets is crucial. The ClickUp Asset Management Template prevents errors like losing credentials or missing license renewals by centralizing asset tracking.

It also helps you organize and store your passwords in a database that helps you track asset usage, as well as view all your data using Gantt charts.

✅ Why you’ll love this template

• Log credentials, license keys, renewal dates, and notes in one searchable database
• Track usage, assign ownership, and monitor license status
• Categorize assets based on tool type, subscription level, or team usage
• Store sensitive information securely with access control options
• Generate reports for renewals, asset audits, or compliance reviews

3. ClickUp Knowledge Base Template

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Many organizations often run the risk of data breaches. Big companies like LinkedIn and Ticketmaster have been the victims of this, which has led to more than half a million customer details being exposed on the dark web.

The ClickUp Knowledge Base Template helps you keep breaches at bay by helping you track your credentials while protecting sensitive business information. 

This template comes pre-loaded with sections for FAQs and knowledge articles, making it easy to store, organize, and share passwords and best practices within a company.

✅ Why you’ll love this template

• Build a structured knowledge library with credential storage
• Set up dedicated sections for FAQs, SOPs, policies, and system guides
• Keep teams informed with a centralized resource for access and updates
• Provide onboarding materials and reference documents for new hires
• Maintain a secure, searchable record of sensitive information

4. ClickUp SOP Template

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When teams lack a clear process for managing login credentials, security lapses and confusion are inevitable. This is where Standard Operating Procedures (SOPs) can ensure consistency and efficiency when it comes to processes and procedures for managing passwords.

The ClickUp SOP Template helps centralize your password management workflows and safeguard critical access points. 

Using this template, you can automate processes with checklists, instill uniformity for password management across your organization, and improve collaboration across departments.

✅ Why you’ll love this template

• Define workflows for setting up, updating, and revoking account access
• Create detailed SOPs for password management across teams
• Use built-in checklists for recurring security tasks and reviews
• Standardize procedures for client onboarding or team transitions

5. ClickUp Account Management Template

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With over 5.2 billion social media accounts worldwide, most businesses are handling way more accounts and login information than they realize. Whether it is client portals, team tools, or subscription platforms, having one place to manage these details can save you from a lot of last-minute scrambling.

The ClickUp Account Management Template gives you a single place to manage every account detail, no more scattered notes or forgotten credentials. This template also helps you design client onboarding processes with password sharing access and organize all your data in unique categories and folders.

✅ Why you’ll love this template

• Collect, store, and manage account credentials in one organized place
• Track client access, subscription details, and update reminders
• Simplify onboarding by managing credentials and account notes together
• Secure sensitive information with team permissions and access controls
• Streamline communication by logging account changes and updates

6. Excel Password List Template by Vertex42

The Excel Password List Template by Vertex42 keeps things simple for users who prefer a straightforward, printable password tracker. 

This Excel-based template lets you maintain a clean, organized list of your login credentials and comes pre-loaded with important tips on keeping your password safe and secure at all times. It’s available in both Excel and PDF formats.

✅ Why you’ll love this template

• Record usernames, passwords, websites, and notes in a structured table
• Print your password list for offline reference and backup
• Customize columns or categories based on personal or business needs
• Organize entries alphabetically or by category for quick access
• Maintain a secure, centralized record that you can store offline

7. Excel Password Log Template by Vertex42

60% of Americans admit to reusing passwords across multiple accounts, making them easy targets for credential stuffing and brute force attacks. It is a risky habit, often born out of the struggle to remember too many passwords.

The Excel Password Log Template by Vertex42 helps you move past risky password reuse by giving you a reliable way to log all credentials in one secure place. 

It comes pre-configured with two worksheets for tracking your login information across accounts and comes in both portrait and landscape orientations.

✅ Why you’ll love this template

• Log usernames, passwords, website names, and custom notes in one file
• Choose between portrait and landscape layouts based on your preference
• Print the log for offline use or maintain a secure local copy on your device
• Sort and organize passwords by category, account type, or security level
• Keep track of updates and changes with editable columns

8. Password Keeper by TemplateLab

With growing numbers of online accounts, it’s tempting to reuse passwords, which puts your security at risk. 

The Password Keeper by TemplateLab offers a simple solution for managing personal and shared account credentials in one printable sheet. This template comes in a variety of formats, such as PDF, and can be used within software such as Adobe Photoshop, Microsoft Word, and PowerPoint.

✅ Why you’ll love this template

• List usernames, passwords, website names, and account notes in one document
• Keep personal or office passwords in a centralized, easy-to-reference format
• Print and store securely for quick access when needed
• Avoid repeated password resets with a single, reliable record
• Customize the layout to suit personal, team, or family use

9. Password Reset Tracker by Template.net

The Password Reset Tracker by Template.net helps IT teams and administrators stay on top of reset requests and security protocols.

This tracker logs every request, helping you maintain accountability and tighten security processes. It can also be edited in the website’s AI Editor Tool, and users can choose to either download or print out this template for their personal and professional use.

✅ Why you’ll love this template

• Log password reset requests with date, user ID, and status
• Track verification steps and ensure follow-up on every request
• Record completion details for audit trails and security reviews
• Maintain a centralized log for internal use and accountability
• Improve password management workflows across departments

10. Username and Password Sheet by Template.net

The Username and Password Sheet by Template.net is a no-frills solution for small teams managing shared credentials.

Instead of risking access issues with scattered notes, this simple sheet lets you organize usernames and passwords for internal systems or tools. It is also fully customizable and editable using the website’s built-in AI Editor Tool.

✅ Why you’ll love this template

• List usernames, passwords, and account notes in one document
• Use for shared office tools, internal systems, or client portals
• Print and store securely in a controlled-access environment
• Update and revise entries as credentials change over time
• Reduce confusion by providing one source of truth for team access

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ClickUp Your Password Game With Free Templates

We’ve all been there: entering wrong passwords in hopes of guessing the right one, only to get blocked for a few hours.

At some point, it’s wise to accept that managing all your passwords without a system only increases your risk of breaches and wasted time.

Among all the options and other websites, ClickUp’s templates stand out for their flexibility, built-in collaboration features, and ability to manage way more than just passwords. 

Whether you want to create a detailed password tracker or build SOPs for access, ClickUp’s ready-to-use templates help you customize your workflow.

Are you prepared to put an end to the hassle of searching for forgotten passwords? Sign up for ClickUp today!

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