Best Privacy Policy Templates for Websites, Apps, and Online Businesses

You’ve built the site. Designed the app. Launched the product. Now comes the part no one’s excited about but absolutely needs: the privacy policy.

With regulations like GDPR and CCPA and a growing global awareness of data privacy, your users expect transparency, and the law demands it. But is drafting one from scratch the best use of time?

That’s why smart founders, developers, and creators turn to ready-made privacy policy templates. They save time, reduce risk, and give your users exactly what they need: clarity, trust, and reassurance that their data is in good hands.

This guide provides the best privacy policy templates for websites, apps, and online businesses.

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What Are Privacy Policy Templates?

A website privacy policy template is a pre-written document that makes it easier for websites, apps, and online businesses to create clear, legally compliant privacy policies without speaking fluent legalese. 

These templates help answer all the usual questions your visitors and customers may have, such as:

• What data do you collect from website visitors (like emails or payment info)?
• How do you store and use the data?
• Do you share data with third parties, and how?
• What kind of cookies and tracking technologies do you use?

They also specify your data collection methods and data security precautions to ensure complete transparency. 

Instead of spending hours researching data privacy laws—or worse, copying someone else’s privacy policy—you get a structured, customizable document that guides you through the process.

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Best Privacy Policy Templates

Ready to write your privacy policy? Here are the top free privacy policy templates to use:

1. ClickUp Company Policy Template

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The ClickUp Company Policy Template is your shortcut to writing company policies without feeling overwhelmed. From sick days to device rules and code of conduct, it’s all organized in clean, editable sections. 

The template makes it easy to create a handbook with policy examples that are clear and readable. Simply pop in your policies, tweak a few fields, and you have a solid framework your whole team can trust.

Here’s why you’ll like it:

• Add nested pages and headers to keep things orderly
• Link tasks or HR requests directly to specific policies
• Update and track changes without losing the original content

2. ClickUp IT Security Template

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Cybersecurity is no longer a ‘nice-to-have’—it’s mission-critical. The ClickUp IT Security Template helps you structure, clarify, and strengthen your internal security protocols with serious CIS-standard muscle. 

Built around industry-trusted frameworks, it turns complex tasks into trackable, assignable to-dos. This template helps organize security measures by function, asset type, or control level, so your team knows what needs fixing, securing, or strengthening.

Here’s why you’ll like it:

• Use Custom Fields to track maturity levels (IG1–IG3) across tasks
• Prep smarter for compliance, data protection officer audits, and pentests with a built-in structure
• Make reporting effortless with visual, real-time task tracking

3. ClickUp Policy Memo Template

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Need to propose a policy change without drowning in bureaucracy? The ClickUp Policy Memo Template gives you a clean, strategic way to explain the ‘why,’ ‘what,’ and ‘now what’ behind new business operations or updates. 

Structured with a header, summary, background, recommendations, and call to action, this template ensures your message is clear, focused, and easy to act on.

Plus, from code of conduct tweaks to org-wide initiatives, it keeps your message sharp, organized, and actionable.

Here’s why you’ll like it:

• Build your case with sections like Summary and Recommendation
• Back up your points with evidence and context in the Background section
• Turn recommendations into tasks directly from the doc, with linked reminders so everyone knows when key dates are coming up

4. ClickUp Employee Policy and Procedures Template

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The ClickUp Employee Policy and Procedures Template brings all your key policies and procedures into one dynamic, easy-to-navigate hub.

Instead of a forgotten PDF buried in an inbox, your team gets an interactive, up-to-date doc with task links and searchable sections. It’s your go-to manual for building a culture of clarity and consistency.

Here’s why you’ll like it:

• Organize sections into collapsible headers for easier navigation in this policy template
• Use Doc relationships to connect policies to real projects and workflows
• Keep everything version-controlled and accessible in one central place

5. ClickUp Compliance Project Plan Template

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The ClickUp Compliance Project Plan Template is perfect for keeping things clean, clear, and audit-ready. It helps you identify compliance requirements, organize them by category, and track every task from first review to final approval. 

With smart forms and Kanban board views, this template helps teams manage personal data, meet legal requirements, and ensure stress-free project compliance.

Here’s why you’ll like it:

• Submit and track compliance tasks with a ready-to-go Add Requirement Form
• Monitor risk areas using dropdowns like Threat Category and Degree of Compliance
• Store review dates, performance metrics, consequences, and other legal documents in one view

6. Privacy Policy Template by iubenda

The Privacy Policy Template by iubenda takes the headache out of legal jargon. It lets you inform users about how you process and collect personally identifiable information.

This detailed, 31-page sample privacy policy template guides you through filling in your details step-by-step. You can also customize data collection details for services like Google Analytics and contact forms, and cover data governance laws, including GDPR and others. 

Here’s why you’ll like it:

• Customize every section to match your activities for processing personal data
• Cover multiple international privacy regulations without the extra work
• Update easily as your services or legal requirements evolve

7. Data Privacy Policy Template by GreytHR

GreytHR’s Data Privacy Policy Template helps you draft a clear, structured policy—covering everything from the start date to revision history—so you stay compliant.

It breaks down complex legal information into clear, concise sections, such as Objectives, Scope, Definitions, and Responsibilities. This helps you make a complete privacy policy agreement and ensures everyone understands their role in handling personal data.

Here’s why you’ll like it:

• Track policy updates easily with a revision history table
• Organize your document with a ready-made table of contents
• Simplify complex privacy rules into digestible sections

8. GDPR Privacy Policy Template by GDPR.eu

The GDPR Privacy Notice Template by GDPR.eu makes explaining your company’s data practices easy. It helps you inform users clearly about the personal data you automatically collect, why you collect user data, and how you protect it.

It simplifies legal jargon into everyday language so everyone understands personal data, access rights, and your company’s privacy policy.

Here’s why you’ll like it:

• Break down complex GDPR rules into simple, easy-to-understand sections
• Cover essential topics like user rights, data retention, and security, notifying users of various data protection practices
• Customize it to fit your company’s unique business practices

9. App Privacy Policy Template by Termly

Next on our list is this privacy policy template for mobile apps. Termly’s Privacy Policy Template is like having a legal expert who speaks your language clearly, simply, and in a friendly manner.

Whether it’s for direct marketing purposes, necessary data collection, or data portability, this template helps you cover it all without sounding robotic. You can tweak it to perfectly fit your website or app’s vibe while meeting legal requirements.

Here’s why you’ll like it:

• Cover everything from cookies to data rights without confusion
• Keep your policy current with simple updates as laws evolve
• Download in Word doc, PDF, and Google Doc formats

10. Data Protection Template by Template.net

With the Data Protection Template from Template.net, companies can demonstrate a strong commitment to safeguarding personal data. This editable template lets you clearly explain how the company uses, protects, and collects personal information.

The policy includes sections to specify all third parties and partners handling personal information. It also highlights users’ rights over their data and stresses how the company remains prepared for any unexpected data breaches.

Here’s why you’ll like it:

• Add your logo, customize text, and ensure your policy reflects your brand voice
• Stay prepared with clear steps for managing data breaches
• Keep your whole team in the loop with training and regular policy updates

11. Personal Data Privacy Policy Template by Template.net

Template.net’s Personal Data Privacy Policy Template keeps things straightforward and trustworthy. It clearly groups data collected during account registration and other activities (such as contact details, payment info, and website usage) and explains how long each type is retained.

It explains how you collect and share personal data to ensure smooth transactions, enhance user experience, and comply with legal requirements.

Plus, this template outlines when personal information might be shared, keeping everyone informed. If you’re searching for free privacy policy templates for small businesses, this could suit your needs.

Here’s why you’ll like it:

• Share your data protection and use policies to improve the user experience
• Keep it real with simple retention timelines for different data types
• Include transparent sharing rules with trusted partners only

💡 Pro Tip: Crafting legal policies doesn’t have to mean hours of staring at a blank doc. With ClickUp Brain, you get real-time AI that instantly drafts, edits, and polishes policy content—right inside your workflow. Use it to auto-generate drafts and clarify complex text instantly. Plus, pre-built AI Agents are ready to answer team questions about your policy in any channel.

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12. eCommerce Data Privacy Policy Template by Template.net

Looking for privacy policy templates tailored to eCommerce businesses? The eCommerce Privacy Policy Template from Template.net is your go-to for clearly explaining how your online store handles personal information with care. 

This template explains the data you collect—names, payment info, browsing habits—and how it improves the shopping experience. The best part? It covers legal requirements to keep you compliant with privacy regulations.

Here’s why you’ll like it:

• Explain cookie use in a way customers understand
• Easily customize details like company info, dates, and contacts
• Build trust with shoppers by showing you take privacy seriously and creating legally binding documents

13. HIPAA Privacy Policy Template by Template.net

Template.net’s HIPAA Privacy Policy Template is ideal for healthcare providers and organizations that want to safeguard patient information effectively. 

It explains how your team would handle Protected Health Information (PHI) for care, insurance, or admin use. Plus, its clear breach protocols and compliance checklists make meeting legal requirements easier.

Here’s why you’ll like it:

• Define clear rules on how PHI, like medical history, can and can’t be used
• Keep your team trained and ready with scheduled HIPAA training info
• Follow straightforward breach response steps to protect patients and stay compliant

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How to Choose a Privacy Policy Template

A privacy policy isn’t just a legal formality—it’s a trust-builder. Your users want to know how their data is being used and protected. That’s where a well-crafted privacy policy template comes in. But what exactly makes one “good”?

Let’s break down the key ingredients that make a privacy policy clear, compliant, and user-friendly.

• Defines collected data: The best templates outline everything from names and phone numbers to payment details and location data, so users know exactly what is considered personal data and why you’re collecting it
• Explains data collection methods: Whether you use sign-up forms, cookies, or other means of data collection, a generic privacy policy template should clarify the purpose behind each method
• Covers privacy laws and regulations: The best privacy policy template covers particular laws like the General Data Protection Regulation (GDPR) for EU users, the California Consumer Privacy Act (CCPA) for California users, and other legal obligations that govern the collection, processing, and storing of personal data
• Specifies user rights: The template should detail how users can request access, update, or delete their data, opt out of tracking, or restrict data processing. It should also include your mailing address so users can contact you with privacy concerns and protect their legitimate interests
• Discloses third-party tools: The framework should clarify third-party service requirements, such as payment gateways, analytics tools, or marketing platforms that can access or process sensitive personal information on your behalf, and what security measures you are taking to protect the data
• Uses clear language: The website privacy policy document should offer accessible language, helping you build transparency and trust. Users shouldn’t need a law degree to understand your data processing activities

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Simplify Privacy Policy Management With ClickUp

Privacy policy templates give you a solid starting point so you’re not stuck staring at a blank page. They simplify and speed up writing clear, trustworthy policies that inform users about how their data is collected and used.

With ClickUp, the everything app for work, your privacy policy isn’t just a document—it’s a dynamic, collaborative asset. It transforms privacy policy management from a static, one-time task into an ongoing, team-driven process—so your business stays compliant, and your users remain confident. 

With real-time editing, version control, AI-powered search, and automated reviews, managing policies becomes simple and hassle-free.

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