Managing media outreach can be a daunting task. But with the right media list template, you can plan and organize your outreach efforts efficiently and effectively.
ClickUp's media list template helps you:
- Create an organized list of contacts for press releases, interviews, and other media outreach
- Easily track the status of each contact (e.g., contacted, in progress, completed)
- Retain important data such as contact information, topics discussed, and follow-up notes
Whether you're just starting out or already have an extensive media list, ClickUp's template makes it easy to stay organized and get the job done!
Benefits of a Media List Template
Media list templates provide the structure and organization needed to track and record your media contacts and their information. With such a template, you can:
- Easily store contact information for journalists, bloggers, and other influencers
- Organize media contacts by category or media type
- Track contact responses and keep up with any follow-up needed
- Increase the speed of communication with your media contacts
Main Elements of a Media List Template
ClickUp's Media List Template is designed to help you manage the production of media content. This List template includes:
- Custom Statuses: Create tasks with custom statuses such as Complete, Idea, Approved, Designing, and Needs Review to keep track of the progress of each media project
- Custom Fields: Categorize and add attributes to manage your media projects such as Templates, Media Type, User Access, Details, and Department
- Custom Views: Open 4 different views in different ClickUp configurations, such as the Media Process, Media List, Getting Started Guide, and Media Board so that all the information is easy to access and organized
- Project Management: Improve media production tracking with time tracking capabilities, tags, dependency warning, emails, and more
How to Use a Media List Template
Creating a media list can be an effective way to keep track of contacts and ensure that you’re reaching out to the right people. Here are some tips to help you create the perfect media list:
1. Brainstorm potential contacts
Start by brainstorming a list of potential contacts, such as journalists, bloggers, influencers, and other media outlets. This will help you create a comprehensive list that covers all your bases.
Use a Whiteboard in ClickUp to brainstorm potential contacts and add them to your media list.
2. Gather contact information
Once you have your list of potential contacts, start gathering their contact information. This includes their name, email address, phone number, and any other relevant details.
Create tasks in ClickUp to track contact information for each potential contact.
3. Organize contacts into categories
Organizing your contacts into categories can help you easily identify who is covering what topics and find the right contact for a particular story.
Use Board view in ClickUp to easily organize contacts into categories.
4. Create a media list spreadsheet
Creating a spreadsheet of your contacts will help you keep track of all the information in one central place. You can also use this spreadsheet to identify trends in the media and track your outreach efforts.
Build a Table view in ClickUp to easily store and access your media list in one place.
5. Reach out
Finally, begin reaching out to the contacts on your list. It’s important to keep a consistent and professional tone when contacting potential contacts.
Create tasks in ClickUp to track outreach efforts and assign them to team members.
Get Started with ClickUp's Media List Template
Public relations can use this Media List Template to help everyone stay on the same page when it comes to organizing contact information for media outlets.
First, hit “Add Template” to sign up for ClickUp and add the template to your Workspace. Make sure you designate which Space or location in your Workspace you’d like this template applied.
Next, invite relevant members or guests to your Workspace to start collaborating.
Now you can take advantage of the full potential of this template to create a comprehensive media list:
- Use the Media Process View to understand the steps in the media list creation process
- The Media List View will help you save and organize all of your media contacts
- The Getting Started Guide View will provide you with helpful tips and advice to make the process easier
- The Media Board View will give you a space to brainstorm and collaborate on ideas
- Organize tasks into five different statuses: Complete, Idea, Approved, Designing, Needs Review, to keep track of progress
- Update statuses as you progress through tasks to keep stakeholders informed of progress
- Monitor and analyze tasks to ensure maximum productivity
Get Started with Our Media List Template Today
