Writing Guidelines

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A solid understanding of your tone in writing is critical when establishing a solid brand identity. This allows you to engage with your customers in a brand-identifiable manner and reinforces your image as a company. Most content-creating teams are made up of diverse personalities and writing skills - making writing a little challenging to standardize. This is when a Writing Guidelines template can help. Use this template to refer to your brand identity, represented in the way you write.

Having a clear set of writing guidelines helps ensure consistency and accuracy in all written materials. Whether you're writing blog posts, technical documentation, or social media copy, ClickUp's Writing Guidelines Template offers the perfect way to make sure everyone is on the same page!

Our Writing Guidelines Template gives your team the tools to:

  • Establish consistent standards for language, tone, formatting, and more
  • Ensure that every piece of written content is accurate and error-free
  • Improve clarity and readability for readers

No matter what type of writing you need to do, ClickUp's Writing Guidelines Template will help ensure your team produces the highest quality materials.

Benefits of a Writing Guidelines Template

Writing guidelines help ensure consistency and accuracy in your communications. A writing guidelines template can provide the following benefits to your organization:

  • Defined conventions for writing style, grammar, and punctuation
  • Clarity for staff on how to craft effective and professional messages
  • A unified voice for your brand and organization
  • Increased confidence in the accuracy of your written materials

Main Elements of a Writing Guidelines Template

ClickUp's Writing Guidelines Template is designed to help ensure consistent writing across your organization. This Doc template includes:

  • Custom Statuses: Create tasks with various custom statuses to keep track of the different stages of your writing projects
  • Custom Fields: Categorize and add attributes to manage your writing projects and ensure that all documents are in line with company standards
  • Custom Views: Start with this Doc template and build out your ClickUp workflow which includes List, Gantt, Workload, Calendar, and more
  • Project Management: Improve writing guidelines with comment reactions, collaborative editing, automations, AI, and more

How to Use a Writing Guidelines Template

Creating comprehensive writing guidelines helps ensure consistent quality and style across all of your documents. Here are four steps to get started:

1. Outline the purpose of the guidelines

Before writing the guidelines, decide on the purpose they will serve. What type of content do you want to cover? Is it for internal or external use? Knowing the purpose of the guidelines will help you determine the scope and content of the document.

Use a Doc in ClickUp to brainstorm ideas and provide a general outline of the document.

2. Define the style

This is where you will define the writing style, tone and voice you want to use. Are you aiming for a formal or informal writing style? Should the language be conversational or more technical.

Use a Board view in ClickUp to create a style guide with examples of the right and wrong ways to write.

3. Outline the structure

Now, you need to determine the structure of the document. What sections should it include? Should it be broken down into smaller subsections.

Use the Table view in ClickUp to organize the sections and subsections in a logical order.

4. Finalize and distribute

Once you have completed the guidelines, read it through thoroughly to make sure everything is correct. Then, distribute it to the appropriate people and ensure that they understand and follow the guidelines.

Set up an Automation in ClickUp to automatically send out the guidelines to the relevant people when it's complete.

Get Started with ClickUp's Writing Guidelines Template

Content creators can use this Writing Guidelines Template to help everyone stay on the same page when it comes to creating consistent and high-quality content.

First, hit “Add Template” to sign up for ClickUp and add the template to your Workspace. Make sure you designate which Space or location in your Workspace you’d like this template applied.

Next, invite relevant members or guests to your Workspace to start collaborating.

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Now you can take advantage of the full potential of this template to create writing guidelines:

  • Create a project for each writing guideline
  • Assign tasks to team members and designate a timeline
  • Collaborate with stakeholders to brainstorm ideas and create content
  • Organize tasks into categories to keep track of progress
  • Set up notifications to stay up-to-date on progress
  • Hold regular meetings to discuss progress and any issues
  • Monitor and analyze tasks to ensure maximum productivity

Get Started with Our Writing Guidelines Template Today

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