Scrum meetings are an essential part of any agile workflow. This template helps teams organize and customize Scrum meetings to maximize productivity. It gives teams the ability to:
- Plan and visualize sprints, tasks, and goals in a single view
- Keep track of progress, blockers, and other important details
- Organize everything needed for successful sprints, from meeting notes to product demos
ClickUp's Scrum Meeting Template is the perfect tool for keeping your team on task and aligned on objectives. Get started today and make your Scrum meetings more efficient than ever!
Benefits of a Scrum Meeting Template
Scrum meetings are essential for keeping projects on track. By setting up a scrum meeting template, you can:
- Ensure that each meeting is focused and productive
- Eliminate wasted time by quickly getting to the point
- Create a standard way of running meetings that all team members understand and follow
- Provide a consistent format for discussing progress and raising issues
Main Elements of a Scrum Meeting Template
ClickUp's Scrum Meeting Template is designed to help you plan, manage, and track your scrum meetings. This List template includes:
- Custom Statuses: Create tasks with custom statuses such as Open and Complete to keep track of the progress of each task
- Custom Fields: Categorize and add attributes to manage your tasks and easily visualize the steps of a scrum meeting
- Custom Views: Open 2 different views in different ClickUp configurations, such as the Getting Started Guide and Whiteboard so that you can quickly access important information
- Project Management: Improve scrum meeting tracking with comment reactions, nested subtasks, multiple assignees, and priority labels
How to Use a Scrum Meeting Template
A successful scrum meeting requires preparation and clear communication. Here are 5 steps to help you get the most out of your scrum meetings:
1. Set an agenda
Creating an agenda will help keep the meeting on track and ensure that all topics are addressed. The agenda should include items such as the meeting’s purpose, topics to be discussed, and who will be responsible for each topic.
Create tasks in ClickUp with each agenda item as a sub-task.
2. Define a timeline
It's important to set a timeline for each item on the agenda. This will help keep the meeting on track and ensure that all topics are covered in the time allotted.
Create a Gantt Chart in ClickUp to define a timeline for each agenda item.
3. Assign roles
Assigning roles for each agenda item will help ensure that the meeting runs smoothly and that all participants are clear on their responsibilities. Assign a facilitator for each item and assign a scribe to take notes.
Use the Board view in ClickUp to assign roles to each agenda item.
4. Assign tasks
At the end of the meeting, assign tasks to each team member. This will ensure that everyone is clear on their objectives and that the meeting’s goals are achieved.
Create tasks in ClickUp to assign tasks to each team member.
5. Follow up
At the end of the meeting, follow up with each team member to ensure that they are on track with their tasks and that all goals have been met.
Set a recurring task in ClickUp to follow up with team members after each scrum meeting.
Get Started with ClickUp's Scrum Meeting Template
Scrum teams can use this Scrum Meeting Template to help everyone stay on the same page when it comes to managing tasks and ensuring accountability.
First, hit “Add Template” to sign up for ClickUp and add the template to your Workspace. Make sure you designate which Space or location in your Workspace you’d like this template applied.
Next, invite relevant members or guests to your Workspace to start collaborating.
Now you can take advantage of the full potential of this template to run effective scrum meetings:
- Use the Getting Started Guide to familiarize yourself and your team with the Scrum Meeting template
- The Whiteboard View will give you a space to brainstorm and discuss ideas during your meeting
- Organize tasks into two different statuses: Open and Complete, to keep track of progress
- Update statuses as you progress through tasks to keep team members informed of progress
- Hold regular meetings to discuss progress and any issues
- Monitor and analyze tasks to ensure maximum productivity