Launching the world's largest productivity event with ClickUp.

To bring our vision for LevelUp to life, we first had to tackle several challenges. We needed a rock-solid plan covering every tiny detail, from timelines and speaker selection to session content. Our teams had to be in sync with the event's goals and objectives, and we needed to wrangle an all-star lineup of speakers.

Enter the power of ClickUp. We created a dedicated Space for LevelUp 2023, complete with Lists for each team, like Marketing, Speaker Coordination, and Content Creation.

We used Whiteboards as a creative canvas for planning the event roadmap and experience, ClickUp Docs for event messaging and content, and tasks to assign responsibilities and track progress. For example, our Speaker Coordination team used tasks for inviting speakers, gathering their bios, and confirming session topics.

Each ClickUp view allowed us to creatively plan and organize event tasks with connected workflows—giving everyone from team leads to individual contributors a clear view of the steps required to put on an event that would knock everyones socks off.

With the groundwork laid, it was time to bring LevelUp 2023 to life. Our production process was a whirlwind of video shoots, content creation, and marketing campaigns. ClickUp was at the heart of the action, enabling our event project management to run like a well-oiled machine.

Our production teams worked with speakers to produce captivating and educational video content. We used ClickUp Docs to craft event messaging, customer communications, and to collaborate on video scripts and share feedback. We set up tasks to manage event production, such as video shoots, to keep track of deadlines and monitoring progress.

For our digital event platform, BrandLive, we used ClickUp to coordinate the design and development teams, ensuring a seamless user experience. We stored and managed creative assets in ClickUp, making it easy for team members to access designs and promotional materials.

And to get the word out about LevelUp 2023, we launched a multi-channel marketing extravaganza that drove registrations and got people talking.

Our marketing team used ClickUp to plan and execute campaigns, from email sequences to social media blasts. We used task templates to standardize every workflows for launching segmented emails and promotional teasers across LinkedIn, Twitter, Facebook, TikTok and YouTube. We even activated our internal and external influencers to get the word out, using ClickUp to coordinate branded event outreach across multiple channels.

By assigning tasks with due dates and monitoring progress on the ClickUp Calendar view, we kept operations moving along smoothly as registrations grew with each promotion launch.

As the event drew near, we shifted our focus to post-production tasks. Staff training, customer support, and last-minute promotion were the orders of the day.

With ClickUp, we made sure our team members were up to speed with ClickUp 3.0's awesome new features and ready to provide top-notch support during the event. We created a wiki with ClickUp Docs for training materials and task checklists to ensure everyone had FAQs and backup plans ready to go.

Our creative and production teams managed event assets with a List view to easily move between Figma files, video libraries, and attachment links to upload all of the amazing content to our digital event platform.

As the countdown to the big day began, we cranked up our marketing efforts across all channels, using ClickUp's real-time Chat view to manage last-minute promotions and updates to attendees. We also kept the excitement brewing with regular communication with registrants, using ClickUp to schedule reminders across email and social.

On the day of the event, we used ClickUp to coordinate the launch, assigning tasks for monitoring live sessions and providing real-time support for attendees. And when LevelUp 2023 wrapped up, we quickly executed on marketing tasks for thanking attendees, sharing recordings, and conducting post-event surveys to collect valuable feedback from our customers.