Planning a shoot or video production can be tricky and time-consuming. That's why using the right pre-production calendar is so important!
ClickUp's Pre Production Calendar Template helps you simplify your pre-production process and get ahead of any issues with:
- A tailored timeline to track all of your production tasks
- Integrations with other tools, like Google Drive and Dropbox, to easily share resources
- Tags, notes, and due dates to keep all of your tasks organized in one place
Whether you're managing complex shoots or simple videos, ClickUp’s Pre Production Calendar Template will help you organize every task from start to finish—and make sure nothing slips through the cracks.
Benefits of a Pre Production Calendar Template
A pre-production calendar template provides a clear view of all the tasks that need to be completed leading up to a project launch. Benefits of using one include:
- A better understanding of the timeline and deadlines for each task
- Increased accountability among team members
- Better preparation and organization
- The ability to create and adjust timelines as needed
Main Elements of a Pre Production Calendar Template
ClickUp's Pre Production Calendar Template is designed to help you plan and track the pre-production phase of your projects. This List template includes:
- Custom Statuses: Mark task status such as Blocked, To Do, In Progress, and Complete to keep track of current projects
- Custom Fields: Use 5 different custom attributes such as Effort Level, Change Impact, Activity Type, Production Phase, and Resources to save important information and easily visualize project data
- Custom Views: Open 5 different views in different ClickUp configurations, such as the Project Gantt, Project Timeline, Pre Production Calendar, Getting Started Guide, and Project Tasks so that all the information is easy to access and organized
- Project Management: Improve pre-production tracking with time tracking capabilities, tags, dependency warning, emails, and more
How to Use a Pre Production Calendar Template
Creating a pre-production calendar is an important step in any video production project. By following these steps, you can ensure that everything is on track and that your project is completed on time and on budget.
1. Brainstorm ideas
Gather your team and brainstorm ideas for your video project. Brainstorming is a great way to get everyone involved and make sure that everyone’s ideas are heard.
Use a Whiteboard in ClickUp to easily organize ideas and share them with the team.
2. Create a timeline
Once you have the ideas for the project, it’s time to create a timeline for the pre-production process. You will need to set deadlines for each task, such as writing the script, creating a storyboard, and scheduling the shoot.
Use the Gantt Chart in ClickUp to create a timeline for each task and make sure everything is on track.
3. Assign tasks
Now you need to assign tasks to each team member. Make sure that everyone has a clear understanding of their role and their responsibilities.
Create tasks in ClickUp to assign tasks to each team member and set deadlines for each task.
4. Schedule shoot days
Choose the days that you will be shooting and make sure that everyone is available on those days.
Create recurring tasks in ClickUp to remind you of upcoming shoot days.
5. Monitor progress
It’s important to monitor progress and make sure that everyone is on track. You can do this by holding regular check-in meetings or using other tools, such as dashboards or reporting tools.
Use Dashboards in ClickUp to monitor progress and ensure that everyone is on track.
6. Make adjustments as needed
Things don’t always go as planned, so it’s important to remain flexible and be prepared to make adjustments as needed. If you find that you’re behind schedule, consider shifting tasks around or making other adjustments to get back on track.
Use Automations in ClickUp to make adjustments as needed and keep the project on track.
Get Started with ClickUp's Pre Production Calendar Template
Production teams can use this Pre Production Calendar Template to help everyone stay on the same page when it comes to scheduling and organizing pre-production tasks.
First, hit “Add Template” to sign up for ClickUp and add the template to your Workspace. Make sure you designate which Space or location in your Workspace you’d like this template applied.
Next, invite relevant members or guests to your Workspace to start collaborating.
Now you can take advantage of the full potential of this template to manage pre-production:
- Use the Project Gantt View to plan out the timeline of the project and keep track of progress
- The Project Timeline View will help you organize and visualize tasks in a timeline format
- The Pre Production Calendar View will give you an overview of all tasks within the pre-production phase
- The Getting Started Guide View will provide helpful tips and advice to guide you through the process
- The Project Tasks View will help you organize and assign tasks to team members
- Organize tasks into four different statuses: Blocked, To Do, In Progress, Complete, to keep track of progress
- Update statuses as you progress through tasks to keep stakeholders informed of progress
- Monitor and analyze tasks to ensure maximum productivity