ClickUp Quick-Start Guide

Privacy and Sharing

Let's put you in complete control of who sees what, what  permissions  they have, and who gets added to your Workspace.

Important details

• By default, Folders, Lists, and tasks will be “public” - meaning they're shared with anyone that has access to where they live.
• All "public" items inherit privacy from their parent. 
• Spaces  can't be shared with  guests

How to make a Folder, List, or Task private

• Open the Action Menu ... 
• Click the share icon
• Click Make private  - Optional: Share with members in your Workspace or invite guests! Information on what distinguishes a member from a guest can be  found here.

How to invite members or guests to your private item

• Type the name of a  member  or the email address of a  guest  in the sharing modal
• Set the member or guest's  permissions  to your item

Frequently asked questions

• Members in your Workspace can make anything they have access to private (or public).
• Admins can hide things such as  Time Estimates ,  Time Tracked , or  Custom Fields so Guests can't see them.
• Members with Can create and edit ( full access ) to your Folder will be able to edit Folder settings such as  Custom Fields  or  Custom Statuses .
• Guests in Free Forever Workspaces will only be granted Create and edit permissions.
• Looking for Space level privacy?  Read more here .
• For more details, check out our  FAQ doc here .