ClickUp Quick-Start Guide

Privacy and Sharing

Let's put you in complete control of who sees what, what permissions they have, and who gets added to your Workspace.

Important details

• By default, Folders, Lists, and tasks will be “public” - meaning they're shared with anyone that has access to where they live.
• All "public" items inherit privacy from their parent. 
• Spaces can't be shared with guests

How to make a Folder, List, or Task private

• Open the Action Menu ... 
• Click the share icon
• Click Make private - Optional: Share with members in your Workspace or invite guests! Information on what distinguishes a member from a guest can be found here.

How to invite members or guests to your private item

• Type the name of a member or the email address of a guest in the sharing modal
• Set the member or guest's permissions to your item

Frequently asked questions

• Members in your Workspace can make anything they have access to private (or public).
• Admins can hide things such as Time Estimates, Time Tracked, or Custom Fieldsso Guests can't see them.
• Members with Can create and edit (full access) to your Folder will be able to edit Folder settings such as Custom Fields or Custom Statuses.
• Guests in Free Forever Workspaces will only be granted Create and edit permissions.
• Looking for Space level privacy? Read more here.
• For more details, check out our FAQ doc here.