Top AI Prompts for Evaluating Completed Projects

Identify 5 key success factors from the ‘Q2 Project Wrap-Up’ report for the recent marketing campaign.

Use Case: Accelerates recognition of what drove project success using historical data.

ClickUp Brain Behaviour: Analyzes linked documents to highlight critical achievements and contributing elements.

What common challenges emerged during the last software rollout under $50K budget?

Use Case: Informs future budgeting and risk mitigation with trend identification.

ClickUp Brain Behaviour: Aggregates insights from internal post-mortem reports; Brain Max can supplement with external benchmarks if available.

Draft a concise project performance summary for the ‘Website Redesign’ initiative referencing meeting notes and final reports.

Use Case: Aligns stakeholders with a clear, data-backed overview.

ClickUp Brain Behaviour: Extracts relevant findings and compiles them into a structured summary document.

Compare timeline adherence between the ‘Mobile App Launch’ and ‘Customer Portal Upgrade’ projects using our ‘Project Timelines Q3’ doc.

Use Case: Supports comparative analysis without manual data compilation.

ClickUp Brain Behaviour: Pulls timeline data and summarizes deviations and on-time completions.

List top resource allocation strategies that improved efficiency in recent cross-functional projects, referencing team reports and resource logs.

Use Case: Identifies effective resource management practices for future planning.

ClickUp Brain Behavior: Scans documents to highlight recurring strategies and their impact on project outcomes.

From the ‘QA Testing Summary’ doc, generate a checklist of key quality assurance activities completed post-project

Use Case: Simplifies QA review processes with a ready-to-use task list.

ClickUp Brain Behavior: Extracts testing criteria and formats them into a clear checklist for team use.

Summarize 3 major stakeholder feedback themes from post-project surveys conducted after the ‘Product Launch’.

Use Case: Ensures future projects address critical stakeholder concerns.

ClickUp Brain Behavior: Identifies patterns and common points from survey data and feedback notes.

From the ‘Employee Satisfaction Q4’ doc, summarize key insights related to project team morale.

Use Case: Helps HR and project managers improve team engagement strategies.

ClickUp Brain Behavior: Analyzes survey responses to extract recurring morale indicators and suggestions.

Write clear and motivational follow-up email copy for project teams, using tone guidelines from ‘CompanyVoice.pdf’.

Use Case: Speeds up communication while maintaining brand voice consistency.

ClickUp Brain Behavior: References tone guide to suggest engaging and supportive messaging variations.

Summarize recent changes in industry compliance standards affecting project documentation and reporting.

Use Case: Keeps project teams updated on regulatory requirements.

ClickUp Brain Behavior: Reviews linked compliance documents and highlights key updates relevant to project workflows.

Generate guidelines for documenting lessons learned, referencing internal best practice documents and templates.

Use Case: Standardizes post-project knowledge capture across teams.

ClickUp Brain Behavior: Extracts key points and formats them into a practical documentation checklist.

Create a risk assessment summary comparing the last three projects using data from risk logs and mitigation reports.

Use Case: Supports proactive risk management in upcoming projects.

ClickUp Brain Behavior: Compiles and contrasts risk factors and outcomes into an easy-to-read format.

What emerging trends in project management practices have been noted since 2023?

Use Case: Guides teams to adopt innovative methods backed by recent research.

ClickUp Brain Behavior: Synthesizes insights from internal reports, industry articles, and uploaded studies.

Summarize key performance gaps identified in projects delivered in Southeast Asia, focusing on timelines, budgets, and stakeholder satisfaction.

Use Case: Drives targeted improvements tailored to regional challenges.

ClickUp Brain Behavior: Extracts and prioritizes issues from feedback forms, project reviews, and client communications.

Summarize key cabin usability gaps from the Southeast Asia EV feedback folder (materials, layout, interactions).

Use Case: Drives region-specific product improvements.

ClickUp Brain Behavior: Extracts and prioritizes user-reported issues across survey responses, feedback notes, and tagged tickets.

Define the project completion context clearly

Vague prompts yield vague feedback. Specify details like project type (e.g., “software deployment” or “marketing campaign”), objectives (e.g., “increase user engagement” or “brand awareness”), or team involved (e.g., “product development” or “sales”).

Example: “Evaluate post-launch metrics for a mobile app update targeting increased retention among millennials.”

Use comparative prompts to highlight differences

AI excels at contrasting outcomes. Use prompts like “compare results of X vs Y” to assess project phases, team performances, or strategy effectiveness.

Example: “Compare customer satisfaction scores before and after the Q2 product release.”

Frame prompts around evaluation goals

Approach your prompt as a specific review task. Instead of “Summarize project results,” focus on desired insights:

Example: “Identify key factors contributing to delays in the recent software rollout and suggest improvements.”

Specify desired output format

Need a summary, detailed report, action items list, or presentation outline? Clarify it. AI delivers better when output expectations are clear.

Example: “Provide a bullet-point list of lessons learned from the completed marketing campaign with recommendations.”